REQUEST FOR QUALIFICATIONS
TO PROVIDE PROFESSIONAL SERVICES
FOR ASSESSING AND IMPLEMENTING A COMPREHENSIVE
ENERGY CONSERVATION, GENERATION AND RELATED
CAPITAL IMPROVEMENT SERVICE PROGRAM
CITY OF LOMA LINDA
DEPARTMENT OF PUBLIC WORKS
Due Date: 4:00 p.m. on Tuesday, August 10, 2010
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OVERVIEW
The City of Loma Linda (City) is seeking a submission of qualifications from interested firms that
are capable of designing and implementing energy conservation, energy generation, and energy
related capital improvement services, as described within this Request for Qualifications (RFQ). It
is our intent to enter into an agreement with the successful firm to conduct a Citywide Energy
(Conservation/Generation/Modernization) Audit, and ultimately an Implementation Contract to
construct the qualified measures.
BACKGROUND
The City is interested in providing the most efficient and economical energy systems available in a
leadership role for the region.
QUALIFICATIONS OF THE FIRM
The City may award a contract to the firm that, in its sole opinion, is the most capable of providing
the range of services described and anticipated by this RFQ. To be considered for this project, a
provider must demonstrate knowledge and experience in similar projects:
• Adequate financial resources to support the range of alternatives anticipated
• California municipal references that can attest to the quality of the firm's past work
• An established record of technical performance on similar projects in California
• Excellent safety record (rating)
• Established records of your firm's ability to self perform the work
• Credentialed, trained and knowledgeable staff
The City reserves the right to investigate the qualifications of all firms under consideration and to
confirm any part of the information furnished by a supplier, or to require other evidence of
managerial, financial or technical capabilities that are considered necessary for the successful
performance of the possible energy design-build services.
SUBMITTAL REQUIREMENTS
The submitting firms must have demonstrated technical and managerial capability across a broad
range of energy, design, construction, funding expertise, project/construction management,
monitoring and verification.
The City will consider the following background and experience factors in the evaluation of all
proposals. Response to this section is mandatory.
Answer the following questions as completely as possible:
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1.
The approach to locally manage the project(s). If this project is to be managed and/or
administered by a different office location, provide the location of the office(s), areas of
responsibility, and the division of duties.
2.
Definition of your firm’s delivery/contracting format that is used to deliver projects.
Address the areas that are self-performed, sub-contracted, team delivered, etc. The
following areas must be addressed: design engineering, project/construction management,
procurement, commissioning, monitoring and verification
3.
Qualifications and relevant mechanical, automation, electrical, and renewal energy design
and installation experience of the company, its team and staff. Include a clear description
of your firm's proposed team with names, resumes, and project responsibilities.
4.
Financial capacity of company to handle project. Include company bond rating, bond
limits, and evidence of insurability.
5.
Any unique capabilities of the company that would be useful to the City.
6.
A description of your firm's safety program. Include proof of your firm's safety rating.
7.
Demonstration of expertise in applying for and securing funding for energy conservation
and/or generation and/or modernization infrastructure improvement projects for California
municipalities, include:
a.) Third Party funding, including but not limited to State, Federal, and Utility Company
grants, rebates, incentives, etc.
b.) Financing options, procurement options, etc.
8.
Name and contact information for five (5) Energy Conservation, Generation, and
Modernization Design/Build for Municipal, State or Federal government references, in
which your firm was the Engineer of Record, with brief description of the work done for
these clients in the past three (3) years.
PROPOSAL EVALUATION PROCESS
Providers will be evaluated and preference given to the firm that demonstrates superior: range of
services, innovative approaches, technical and contractual solutions, additional services, and
flexibility in developing and implementing successful projects.
The City reserves the right to:
• Cancel the Request For Qualifications, (RFQ).
• Modify any requirements contained within the RFQ and request a revised submission.
• Establish other evaluation criteria determined to be in the best interest of the City.
Note: The City reserves the right to contract with any of the firms responding to this RFQ based
solely upon its judgment of the qualifications and capabilities of the firm.
The competitive selection evaluation criteria are as follows:
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Evaluation Criteria
I. Demonstrated approach to developing and performing similar projects
II. Financial Capacity to develop, bond, and perform similar projects
III. Safety protocols, procedures, rating, etc...
IV. Demonstrated success in securing funding for similar projects
V. Strength of Government References
Percentage
20%
20%
15%
20%
25%
ECONOMY OF QUALIFICATIONS
The City will not be responsible for any expenses incurred by any firm in preparing and
submitting a response for this RFQ. Qualifications should be prepared simply and
economically and give a straight forward and concise description of the respondent's
capabilities to satisfy the requirements of the project. Emphasis should be placed on
completeness and clarity of content. Suggested format headings for content are as follows:
EXECUTIVE SUMMARY……………………………………………………………..
Background and Objective …………………………………………………………..
Corporate Commitment to the City of Loma Linda
………………………......
PROVIDER QUALIFICATIONS……………………………………………………..
Firm Profile / Financial History ……………………………………………………..
Capabilities & Range of Services ……………………………………………….......
Project Team Capabilities, Resumes, etc…….…………………………………...
Project References ………………………………………………………………….
Bonding Capability …………………………………………………………………..
OTHER BENEFITS……………………………………………………………………….
RFQ PROCESS TIMELINE
The RFQ development will progress according to the following timeline:
• July, 12, 2010 - Issue RFQ
• August 10, 2010 - RFQ Response Due
• August 18, 2010 - Interviews
• August 19, 2010 – Selection
• August, 31, 2010 – Energy (Conservation/Generation/Modernization) Audit begins
SUBMISSION DEADLINE
An original and two (2) copies of your qualifications must be received no later than 4:00 p.m.
on Tuesday, August 10, 2010, at the following address:
Jeffrey Peterson, Associate Engineer
City of Loma Linda
25541 Barton Road.
Loma Linda, CA 92354
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Qualifications may be either mailed or hand delivered. The City is not responsible for late
delivery caused by the Postal Service or private carriers. Any qualifications received after the
deadline may not be accepted for evaluation.
All submittals become the sole and unrestricted property of the City. The content of all
submittals will be held confidential until the selection of a firm is made. Any proprietary
information in a submittal must be designated clearly and should be bound separately and
labeled with the words "PROPRIETARY INFORMATION." Appropriate references to this
information must appear in the body of the qualifications. Our goal is to enter into an In-depth
Energy Conservation/Modernization/Generation Audit contract with a qualified firm no later
than August 24, 2010.
REQUESTS FOR INFORMATION
Requests for clarifications or additional information regarding this RFQ shall be submitted in
writing to the following:
Jeffrey Peterson, Associate Engineer
City of Loma Linda
25541 Barton Road.
Loma Linda, CA 92354
(909)799-4407
e-mail: [email protected]
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Request for Qualifications and Proposal