National Association for Developmental Education
Meeting Minutes
Conference Call Meeting: Friday, August 19, 2011, 9:09 AM CDT
Type of Meeting: NADE Executive Board Conference Call Meeting
Meeting Facilitator: Jane Neuburger
Officers Present: President Jane Neuburger, President-elect Rebecca Goosen, Vice President Joyce
Brasfield Adams, Treasurer Patrick Saxon, Secretary Betty Black
Guests Present: Marcella Davis, Immediate Past President
I.
The meeting was called to order by President Jane Neuburger on Friday August 19, 2011
at 9:09 AM CDT.
II.
Adjustments to the Agenda – There were no adjustments to the agenda.
III.
Approval of Minutes – Secretary Black moved that the July 11, 2011 minutes be
approved. Vice President Adams seconded the motion. The minutes were approved as
submitted. Secretary Black will send the approved minutes to the EA for posting on the
NADE website.
IV.
Reports
A. President – President Neuburger reported that she had spoken with Gladys Shaw, NADE
Auditor. She informed the Board that Mrs. Shaw is recovering from her surgeries.
On behalf of the NADE Board, President Neuburger expressed deepest sympathy on the
death of Mrs. Shaw’s husband. See End of Document for Detailed Report.
B. President-elect – See End of Document for Detailed Report.
C. Vice President – See End of Document for Detailed Report.
D. Treasurer – See End of Document for Detailed Report.
E. Secretary – See End of Document for Detailed Report.
F. Immediate Past President – See End of Document for Detailed Report.
V.
Unfinished Business Items
A. Policies and Procedures Updates – Changes to the Policies and Procedures Handbook will
be ongoing. When all updates are complete, the NADE Secretary will print the new
handbook and send an electronic copy to the EA to post on the NADE website. At the
September face-to-face meeting, the Board will review the Bylaws and make the
appropriate changes.
B. CLADEA
1. CLADEA Fellows Criteria – The following criteria was discussed and voted on during the
CLADEA Meeting Conference Call on August 1, 2011.
a. Fellows nominees must meet four of the six criteria for selection rather than three.
Passed
b. Fellows will be nominated every other year instead of every year. Passed
c. There will be only one Fellows nomination from each association represented in
CLADEA. Passed
d. The CLADEA Council Chair may not write nomination or support letters for Fellows
candidates. Passed
e. Fellows nominees have to have at least 15 years of experience directly relating to
developmental education or learning assistance or have made significant
contributions to related areas of study that influence developmental education or
learning assistance. Passed
2. NADE’s Fellow Nomination – Vice President Adams nominated a candidate as
the NADE’s Fellow Nominee. Secretary Black seconded the motion. The motion
passed. Along with a formal letter notifying the nominee, President Neuburger
will send the Nomination Packet.
VI.
New Action items
A. Vice President: Conference 2012 Updates
1. Exhibitor Onsite Evaluation Form – Vice President Adams moved that the statement:
“Drop your evaluation form off at the NADE information table for a chance to win an
automatic upgrade on next year’s booth package,” be placed on the 2012 NADE
Conference Onsite Exhibitor Evaluation Form. President-elect Goosen seconded the
motion. The motion carried. Vice President Adams will notify the 2012 Conference
Team of the vote.
2. Speaker Contract – Vice President Adams moved to accept the Speaker Contract
submitted by the 2012 Conference Team. Secretary Black seconded the motion. The
motion passed. Vice President Adams will notify the 2012 Conference Team of the vote.
3. Transportation Contract – Vice President Adams moved to approve the American
Motorcoaches Transportation Contract as submitted. President-elect Goosen
seconded the motion. The motion passed. Vice President Adams will notify the 2012
Conference Team of the approval.
4. AVSC Rates for 2011 – Abby Kosturko, Experient Representative, sent the AVSC rate
information to the NADE Board. The prices have been set through the contract with
AVSC.
5. Projectors – Treasurer Saxon reported that the NADE projector is fully operational and
he will bring it to the 2012 NADE Conference for Board use.
6. Sign Interpreters – The 2012 Conference Team is still working on getting sign
interpreters for the conference.
7. Membership Drive Poster – Vice President Adams moved that a Membership Poster be
designed to promote joining or renewing NADE membership. The poster will be
displayed at the 2012 NADE Conference in Orlando, Florida. President-elect Goosen
seconded the motion. The motion carried. President Neuburger will notify the EA
about creating the poster.
B. Vice President: Future Conference Updates
1. 2013 Speakers – Vice President Adams moved to allow the 2013 NADE Conference
Team to pursue contacting individuals to be possible keynote speakers. Treasurer
Saxon seconded the motion. The motion carried. Vice President Adams will notify
the 2013 Conference Team of the approval.
2. 2015 NADE Conference Site – Vice President Adams will gather more information about
the two sites in question for the 2015 NADE Conference. She will send this information
to the Board through an email. This will be a topic of discussion at the September face-
to-face meeting.
C. Treasurer’s Report
1. Credit Card Receipts – Treasurer Saxon thanked the Board members for getting credit
card receipts in promptly.
2. Tax Exempt Status – Treasurer Saxon has worked on gathering information to get tax
exempt status for the NADE Chapters. He has not been successful and recommended
that NADE have a tax auditor undertake this task.
3. 2011-2012 Budget Discussion – The Board went through the proposed 2011-2012 NADE
Budget. As a result of the discussion, the Board was able to trim the final totals.
More discussion is needed on the budget. Treasurer Saxon will update the proposed
budget and send it to the Board members for review.
VII.
Items for Future Discussion
A. Report on the Jobs for The Future State Policy Meeting
B. Reciprocal Agreement, AMATYC
C. Follow Up Call with Suzanne Walsh
D. Follow Up Meeting with Uri Treisman
E. Chapter Grants Update
F. NADE Certification Council Updates
G. Strategic Planning Updates
H. Policies and Procedures Handbook and Bylaws Updates
I. 2011-2012 NADE Budget
J. Conference Sign Interpreters
K. Membership Drive Poster
L. 2015 NADE Conference Site
VIII.
Adjournment – The meeting was adjourned at 12:00 PM CDT. The next meeting will be a faceto-face meeting in Orlando, Florida on September 15, 2011.
President’s Activity Report
Jane Neuburger
July 11, 2011- August 19, 2011
NADE Board Business:
 Participated in Strategic Planning/Visioning task force, July 14-17
 Communicated regularly with fellow NADE Board members
 Prepared agenda for the August 19 conference call
 Conferred with Immediate Past President on agenda for Strategic planning, July 13-17.
 Continued work with Scott McDaniel regarding sending a request for assistance with the
NADE website
 Called and sent card to Gladys Shaw
Reciprocal Organizations:
 Communicated with Chair of Professional Liaison re establishing increased reciprocation with
AMATYC
Political Advocacy and National Outreach
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Participated in the Jobs for the Future, State Policy Meeting, July 25-26, 2011
Met with Bill True heart, AtD
Met with Travis Reindel, NGA
Met with Tamara Clunis, Amarillo College
Met with Bruce Vandal, ECS
Met with Michael Collins, Jobs for the Future
Served as a moderator for Getting Past Go http://gettingpastgo.polilogue.net/ (ECS) online
jam session on several strands about developmental education
Document/Form Reviews:
 Reviewed minutes of 7.11.11
 Reviewed PPH for changes
 Reviewed NADE budget multiple times
 Worked on a new strategic Plan
 Worked to reorganize the board’s Roles and Responsibilities, in response to the draft
Strategic Plan
Chapter Activities:
 Continued to communicate with VADE officers on treasury
Certification Council:
 Participated in part of the summer meeting of the Council; July 7-13.
 Participated in webinar production.
 Participated in budget preparation.
President-elect’s Activity Report
Rebecca Goosen
July 11, 2011- August 19, 2011
Outreach:
 August 16, 2011. Traveled to the Dana Center at UT Austin to meet with Dr. Treisman
concerning NADES role in the national agenda and ways our two groups can collaborate.
Political Advocacy and National Outreach with Jane Neuburger
 Participated in the Jobs for the Future, State Policy Meeting, July 25-26, 2011
 Met with Bill True heart, AtD
 Met with Travis Reindel, NGA
 Met with Tamara Clunis, Amarillo College
 Met with Bruce Vandal, ECS
 Met with Michael Collins, Jobs for the Future
 Served as a moderator for Getting Past Go online jam session until the college had a power
surge and I was off line.
Document/Form Reviews:
 Worked on new NADE Strategic Plan
 Worked on grant proposal to present to Gates Foundation
 Participated in Visioning session July 14-17th
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Reviewed minutes of 7.11.11
Reviewed NADE budget
Chapter Activities:
 Received a chapter report from Ohio.
 Sought more chapter reports.
Certification Council:
 Communicate with the council about the status of one of the colleges seeking certification
 Participated in conference call.
 Learned how to do Google documents
 Relayed budget information status.
NADE VP Report
Joyce Brasfield Adams
July 11, 2011 – August 19, 2011
Post 2011 Conference
 Communicated with conference co-chairs
 Requested Final Report
2012 Conference
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Communicated with conference co-chair
Participated in conference call with Experient, Conference Manager & 2012 team (did
not finish)
Monitored NADE/Experient timeline progress
Forwarded 2012 concerns to Board as requested.
2013 Conference
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Reviewed proposed speakers for 2013 and forwarded names to Board for approval
2014 Conference
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Read Conference Manager’s notes on visit to Anatole
2015 Conference
 Participated in conference call with Mark Starnes, Experient & Conference Manager
 Reviewed comparison gird for sites recommended in South Carolina
Other:
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Reviewed Board Minutes
Communicated with Conference Manager
Communicated with Board through phone calls and emails
Prepared for conference call
NADE TREASURER’S REPORT
D. Patrick Saxon – Treasurer
August 19, 2011
Finances
S&T NADE Checking
First Com. CD (5.05%)
S&T CD (4.94%)
Chase NADE Checking
Chase NADE Savings
Chase Certificate of Deposit (1.49%)
2012 Conference Checking
2013 Conference Checking
Total Assets
$ 2,564.36
$ 100,000.00 mat. 9/30/11
$ 100,000.00 mat. 2/7/12
$ 16,751.01
$ 107,354.99
$ 19,854.97
$ 16,005.92
$ 9,894.99
$ 372,426.24
Activities since May 20, 2011
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Participated via email with the NADE Executive Board
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Reconciled July Checking and Savings Account Activity
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Finalized FY 2010-11 budget and prepared revised 2011-12 budget projection
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Opened 2014 Conference account
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Closed 2011 Conference Account
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Closed S&T Checking non-interest bearing account
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Filed Vendor W-9 forms
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Worked on reconciling credit card activity for period of March to present
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Made the following payments:
o #1389, $727.80 to Journal of Developmental Education
o Transferred $13,000 from Checking to Savings
o Transferred $5000 to 2012 Conf. Fund by Request
o Requested Transfer of $8500.00 to 2014 Conference Account
o Online pay, $484.80, Marcella Davis
o Online pay, $8430.59, Precision AlphaNumeric
o Online pay, $2575.85, S&T VISA
o Online pay, $30.62 , AT Conference
o Online pay, $232.00, Karen Patty-Graham
o Online pay, $1484.45, S&T Visa
o Online pay, $448.80, Val Hampson
o Online pay, $785.52, Linda Thompson
o Online pay, $670.80, Kim Kelley
o Online pay, $6,000.00, Scott McDaniel
o Online pay, $547.88, Karen Patty-Graham
o Online pay, $533.32, Jane Neuburger
o Online pay, $171.23, Jane Neuburger
o Online pay, $718.75, Eileen Sweeney
NADE Secretary Activity Report
August 19, 2011
Betty Black
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Daily checking and answering NADE Board email
Maintained frequent communication with EA
Transcribed 7-11-11 NADE minutes and sent to Board for review
Corrected 7-11-11 NADE minutes and sent to Board for final review
Sent approved minutes to EA to post on NADE website
Investigated and then ordered NADE pins
Worked on updates to PPH
Sent chapter’s new website URL to EA for posting
Researched minutes for various Board questions
Purchased flash drives for Board members
Updated Motions Chart
Prepared for the August 19, 2011 conference call meeting
NADE Immediate Past President/Emeritus Cabinet Chair/CLADEA Representative Activity
Report
Marcella Davis
July 11 – August 19, 2011
Immediate Past President/ Emeritus Cabinet Chair:
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Participated in the July 11 conference call – contributed notes for minutes
Maintained communication with current Board members—provided input as requested
Read articles related to Developmental Education issues
Participated in the strategic planning process at July 13-17 planning meeting
Reviewed Strategic Plan and Board position descriptions
Compiled Board members’ responses to Strategic Plan and Board Position descriptions
Forwarded KADE question regarding 2012 NADE Conference
Made travel arrangements for the September Board meeting
Forwarded information to Emeritus Cabinet regarding Gladys Shaw’s husband
Received, acknowledged, and read David Arendale’s Access at the Crossroads
CLADEA Representative:
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Participated in the August 1 CLADEA conference call regarding Fellows nomination/selection
criteria
Forwarded the related decisions to the NADE President
Contacted White Paper Committee regarding continued work on our charge