Diablo Valley Chapter Patroness Chapter Job Preference Form
For Selection Committee Year 2010-2011
Name: _____________________________________________ Ticktocker Class/es: _____________________________________
Home Phone #:______________________Cell #: _______________________ Email: ____________________________________
Patroness Chapter Positions Held
Year:
Chapter Job
2009-2010
2008-2009
2007-2008
Year
2007-2006
2006-2005
2004-2005
Chapter Job
Please think seriously about and indicate below the Chapter jobs in which you feel you’d be most successful .
DVNCL members are expected to serve as a member of the Board of Directors or in a leadership role during their years of active
membership. If you have a request to serve as a co-chair with another Patroness, please note in the comments section. All three
sections need to be completed. Please return this form to your GLAD or Michele Wastal by February 22, 2010.
LEADERSHIP POSITIONS
(Mark 1, 2, and 3 your top 3 preferences)
President
_____ Hospitality Chair: Coordinates monthly Regular Meeting refreshments and oversees set-up and clean-up responsibilities.
Chairs committee to plan the Fall Kick-off in Sept. and the Chapter’s hospitality for the Fall District Roundtable in Oct.
_____ Sustainer Patroness Liaison: Under the guidance of the President Elect, maintains Chapter connection with Sustainers,
coordinates philanthropy activities, and plans events for our Sustainer members.
Activities
_____ Awards Program Chair: Coordinates Awards Program including invitations, refreshments, decorations, and certificates.
_____ Father-Daughter Dinner Dance Chair (2): Chairs the committee to plan our Father-Daughter Chapter activity in the fall.
_____ Father-Daughter Event Chair (2): Chairs the committee to coordinate the spring event including location, date and format.
_____ Mother-Daughter Tea Chair (2): Organizes Annual Tea in Feb. including invitations, decorations, photographs, receiving
line, etc., (usually a 10th grade Patroness).
_____ May Luncheon Chair: Coordinates event including invitations, decorations, menu, etc.
Communications
_____ Assistant Webmaster: Updates website and maintains "home page". Assists VP with duties. Must be proficient in Microsoft
applications (Word, Excel), hyperlinks and web-related activities. Potential successor to VP Comm.
Membership
_____ Membership Drive Chair: Under the guidance of the Provisional Chair, oversees the committee to coordinate sponsorship
binders and training, and runs the Membership Drive and Draw.
_____ Selection Committee Chair: Presides over Selection Committee. Collates Placement Form information and notifies
Patronesses of job placement. Must be proficient in Excel.
Philanthropy
_____ Philanthropy Assistant (4): Oversees a group of Philanthropy Liaisons. Assists VP with Liaison support, newsletter content,
awards calculation, research, website and hours review.
_____ Philanthropy Research and Special Projects: Researches new philanthropies, visits and recommends additions and
deletions. Assists VP with special projects. Works with classes to suggest on-site and off-site activities.
Ticktockers
_____ Grade Level Advisor (12): Serves as member of the GLAD Committee. Oversees and coordinates Ticktocker activities and
meetings for grade level as per Six Year Plan. Leads Class Patroness meetings. I want to lead the Class of _____________.
_____ Ticktocker Day Chair: Coordinates with Ticktocker Day Assistant, Ticktockers and other local Chapters to plan the event
including location, date and format.
(LEADERSHIP – continued next page)
President and President Elect Binders
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LEADERSHIP POSITIONS - continued
Treasurer
_____ Assistant Treasurer: Assists the Treasurer with collecting, recording and depositing checks. Performs bank reconciliations
and collects dues. Must have knowledge of QuickBooks. Considered a potential successor to the Treasurer.
NON-LEADERSHIP/COMMITTEE POSITIONS:
(Mark 1, 2 and 3 your top 3 preferences)
President
_____ Hospitality Committee (4): Regular meeting set up and clean up. Provide refreshments.
_____ Audit Committee (2): Under the direction of the President Elect, serves as a member of the newly formed Audit Committee
to perform an in-house audit of the DVNCL financial records annually.
Activities
_____ Awards Program Committee (3): Assists Chair with related duties.
_____ Father-Daughter Event Committee (3): Assists Chairs with related duties.
_____ Father-Daughter Dinner Dance Committee (5): Assists Chairs with related duties.
_____ May Luncheon Committee (2): Assists Chair with related duties.
_____ Mother-Daughter Tea Committee (5): Assists Chair with related duties.
Communications
_____ Directory (2): Accesses website to download current membership information; collects Patroness and Ticktocker
photographs; arranges data and photos into digital format; proofs directory and arranges printing and distribution of
directory.
_____ Patroness Newsletter Editor: Collects articles/pictures for newsletter, edits and arranges in Constant Contact.
_____ Philanthropy Newsletter Editor: Collects articles and pictures for Philanthropy newsletter, edits and arranges in Constant
Contact. Works in conjunction with VP of Phil. and VP of Comm. to publish the newsletter.
_____ Ticktocker Newsletter Editor: Collects articles and pictures from Ticktockers for newsletter, edits and arranges in Constant
Contact. Works in conjunction with VP of TT and VP of Comm. to publish the newsletter.
_____ Photographer: Responsible for photography coverage of all events; editing and uploading photos to website albums,
assisting members with their photo uploads. Maintains Chapter scrapbook and prepares President’s Memory Album.
_____ Social Media Site Monitor: Serves as the coordinator for Chapter communications on sites such as Facebook, YouTube and
Twitter. Manages and provides consistency with NCL’s media presence. Should be knowledgeable on the tools, techniques
and philosophies of social media.
_____ A/V Technician: Operates sound board including microphones, sound speakers, video screens, projectors, PC, connecting
wires and cables, sound and mixing boards, and related electronic equipment for Chapter meetings. Training provided.
Membership
_____ Attendance Recorder (4): Shares responsibility for maintaining file boxes and bringing them to each Regular meeting,
making name tags, emailing follow-up reminders, and scheduling coverage at Regular meetings to record Patroness
attendance at these meetings.
_____ Assistant Membership: Assists VP with hours and attendance follow up. Tracks and notifies Members out of good standing.
_____ Patroness/Ticktocker Hours (3): Tracks hours input to ensure accuracy, calculates hours for awards at year end, and works
with Members to improve hours recording.
Philanthropy
_____ Philanthropy Liaison (30): Each Liaison will be assigned to one or more specific philanthropies based on Patroness
availability and philanthropy event dates. Coordinates with philanthropy and informs members of upcoming activities.
Enters events on website. All Liaisons must be available for training the last two weeks of April.
For purposes of assigning the appropriate philanthropy, list any months you are not available: _______________________
(NON-LEADERSHIP – continued next page)
President and President Elect Binders
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mdw 2/6/2016
NON-LEADERSHIP/COMMITTEE CHAPTER POSITIONS - continued
Provisionals
_____ Provisional Committee (3): Assists Provisional Chair with Provisional and Ticktocker binders and new member
orientation/workshop planning, preparation and execution. Must be available to work the new member events in March
and April.
_____ Membership Drive Committee (4): Assists Chair with Sponsor binder preparation and training, and related duties.
Ticktockers
_____ VP Ticktocker Assistant: Assists VP with GLAD support, TT Council, and Six Year Plan review.
_____ Ticktocker Day Assistant: Assists Chair with related duties.
_____ Sustainer Ticktocker Liaison: Should be a Patroness who currently has a graduate and active TT. Coordinates Sustainer TT
Valentine gift organization. Works with Sustainer Patroness Liaison to plan Sustainer activities.
Comments:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
SPECIAL SKILLS SURVEY
I have experience in:
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Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Publisher
Email
Photography software programs
Slideshow software programs
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Constant Contact/Online
publishing programs
Bookkeeping
Intuit “Quick Books” software
Web design/Programming
Administrative/Organization
Project Management
Arts and Crafts
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Decorating and Design
Hospitality
Event Planning
Parliamentary Procedure
A/V Technology
Writing/Editing
Training and Education
Public Speaking
Other Professional/Technical skills or hobbies to share with the Chapter:
_________________________________________________________________________________________________________
Social contacts that could present Educational Topics at our Ticktocker meetings:
_________________________________________________________________________________________________________
****Please return this form to your GLAD or President Elect, Michele Wastal, via:
1) Email mwastal@yahoo.com (either save to hard drive and complete online or scan hardcopy and email)
2) Snail mail to: Michele Wastal, 325 Sunset Drive, Danville, CA 94506 (or drop off in my mailbox)
3) In person at Regular or any meeting.
This form is due on or before February 22, 2010.
President and President Elect Binders
3 of 3
mdw 2/6/2016