Item 3.J-April 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Carol Millie
Current Title: Assistant Director, Student Conduct
Position #(s): 16944
Current Range: 2
(JCC:67090;3A;CM7602;CC200;E)
Department: Office of Associate Dean, Students (SJ)
College/Division: Student Life Services /
Vice President, Student Services
Account #(s): 1101-105-0801
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Assistant Dean, Conduct
( x ) Proposed Reassignment from Range 3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Gerald Marczynski
AVP, Student Life Services and Dean of Students
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 16944
Job Class Code: 67226
Range: 3
Approved Title:
EEO Code: 3A
CUPA Code: CM7527
Exempt: Yes or No Census Code: 200
Effective Date: 4/1/2012
ASSISTANT DEAN, CONDUCT
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Assistant Director, Student Conduct
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Reporting to the Associate Dean of Students, the Assistant Dean is responsible for handling
complaints brought against students by faculty, staff or other students. The Assistant Dean
investigates cases, gathers evidence, and makes a determination on whether charges will be brought
against the student. The Assistant Dean serves as the leader in working with University, local, and
state agencies on devising joint programs and services to enhance the University’s Alcohol and Other
Drug (AOD) Intervention, Education and Treatment Services for students, including preparing grant
proposals for these programs and services. The incumbent supervises all grant-funded and state
funded staff for these AOD programs and the student conduct function. The Assistant Dean is a
member of the student advocacy team under the direction of the Associate Dean of Students.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
55% - Student Conduct Administration
 Represent the University at all student disciplinary hearings and determine whether or not
there is sufficient evidence to charge a student with misconduct
 Resolve student conduct cases after a full investigation is completed
 Make decisions whether administrative resolution of charges of student misconduct are the
preferred form of resolution over conduct resolution
 Maintain student conduct records for all students, maintaining confidential student disciplinary
files according to the standards established by Federal law
 Write portions of federally-mandated institutional reports (Campus Safety Report, Cleary
Report, etc.) and provide statistics on student conduct violations and AOD intervention,
Administrate student conduct hearing processes and coordinate follow-up for the hearings
 Coordinate resolution and follow-up for Residence Hall student conduct cases and for
Residential Life referrals of student residents for AOD intervention services
 Supervise the administration of all student cases
 Make presentations regarding the Student Code of Conduct, and all programs offered by the
Office of Student Conduct (OSC) at new Student Orientation and to other groups upon request
 Assist in training staff of Residence Halls on the Student Code of Conduct and on referrals to
OSC for student alcohol and Other Drug intervention services
 Maintain accurate records on student conduct cases
 Provide student reports from court referrals to confirm participation and successful completion
of their AOD program, as needed
20% - Manage Intervention Services
 Collaborate with University Police, Join Together Northern Nevada, State of Nevada Juvenile
AOD Prevention Programs, and others on providing shared programs and grant-funded
initiatives for students found responsible for a violation of the law and/or University Student
Conduct Code violations for alcohol or other drugs
 Manage staff, letter of appointment (LOA) faculty affiliates, graduate students and
undergraduate student employees assigned to provide these AOD Intervention and Education
Services for university students
 Perform all record-keeping and produce monthly and annual reports to granting agencies, to
collaborating agencies, and to the University, as required
Position Description – Assistant Director, Student Conduct

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Serve as liaison to the Reno Municipal Court and any other local courts as needed to enhance
referral opportunities by local judges for University students to various intervention, education
and treatment programs
15% - Student Guidance
 Provide guidance services to students as assigned by the Associate Dean
 Provide informed individual guidance and academic persistence options and resolution to
students in need,
 Work closely with other agencies and staff on campus to identify appropriate assistance for the
student
 Consult with involved parties for student advocacy cases to promote a satisfactory resolution
to support student success, along with following the expectations and guidelines for the
policies and practices being addressed or appealed
 Respond to student emergencies
10% - Community Relations
 Act as one of the University’s representatives for incidents involving students in the
neighborhoods
 Attend all meetings of the University and Northeast Neighborhood Advisory Boards
 Collaborate with advisory boards on resolving conflict involving students
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Assistant Dean must take direct action and intervention on behalf of the University on reported
student violations of campus policy and in many cases of local and state law. This involves resolution
of complaints by university police, faculty, staff, and other students, of individual student misconduct
and misconduct of student organizations, through independent investigation of the incident,
determination of appropriate system-wide (NSHE) and university-wide charges, convening of informal
disciplinary meetings and/or formal disciplinary hearings, and imposition of the appropriate disciplinary
sanction. The Assistant Dean serves as the institution’s administrator for the intervention, education
and treatment of students who violate the student alcohol and other drug policy and are mandated for
these services. In addition, the Assistant Dean administrates these services for students who are
self-referred or court-referred to receive the services as a student.
Impact:
The actions of the Assistant Dean position are visible to the public and therefore have a direct impact
on the perception of the university and its reputation. Due to the nature of cases brought before
Student Conduct, decisions made by this position can determine whether a student repeats
inappropriate behavior or if the student actually learns from the experience. If the student’s behavior
changes and he/she becomes a better citizen of the University, it results in higher retention of these
students. Improper decisions or lack of following proper due process procedures can result in lawsuits
against the University. Inadequate maintenance of student conduct records and student intervention
program records, and lack of reporting of cases, can result in noncompliance with federal mandates.
Failure to report cases in the administration of the University’s Alcohol and Other Drug Intervention,
Education and Treatment program, for both mandated and self-referred students, could result in
serious student harm and problems with student persistence and academic success.
Position Description – Assistant Director, Student Conduct
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4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal laws related to student privacy (i.e., Family Education Right to Privacy Act), Campus
Security and Safety Act, Higher Education Amendments, and “Parental Notification” legislation
 Constitutional and state laws related to due process
 Legal issues and practices in higher education
 Discipline and conduct procedures in higher education
 Institutional responsibility and liability standards
 College student development theories and practices
 Theories of moral, ethical, and intellectual development
 Decision-making constructs
 University academic standards and practices for higher education degree programs
 Alcohol policy development, enforcement, and risk management practices related to alcohol
abuse and illegal use by minors in the university setting, including the “Alcohol (Abuse) and
Drug-Free Schools and Communities Act”
 Federal laws related to alcohol practices on college campuses, current assessment, treatment,
and education practices in the areas of substance abuse prevention, and state and local
criminal justice practices
 Due process, court and justice practices, due process rights for criminal procedures, and with
the Nevada Revised Statutes (NRS), local statutes for common student cases
Skills:
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, HMS Odyssey, and email)
 Problem solving
 Analytical and decision-making
 Excellent verbal and written communication to include presentation skills
 Interpersonal and human relations skills
 Time and task management skills
Ability to:
 Serve students at the university and college level
 Develop credibility, establish rapport, and maintain a positive relationship with students and
faculty and with diverse populations and sustain effective cooperative working relationships
 Communicate system-wide and institutional policy and apply established rules and procedures
and make decisions that positively affect quality, accuracy, and effectiveness of results
 Maintain confidentiality of sensitive information
 Research issues/situations, develop and provide solutions, make appropriate decisions, and
implement solutions; bring concerns to supervisor
 Establish and maintain a positive relationship with students and faculty, work with attorneys
representing students
 Effectively persuade others of the appropriate action and means to a constructive resolution of
problems
 Be sensitive to cultural and ethnic diversity issues
 Show tact and diplomacy in sensitive situations
 Exercise sound judgment to make objective, fair and consistent decisions
Position Description – Assistant Director, Student Conduct
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5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
Faculty
Residence Hall Staff
Police Services
External
Parents
Attorneys
Judges and Court Administrators
Community Members
Reason for Contact
To resolve conduct complaints and in some cases interview
students as witnesses to incidents
To assist with complaints against students and help them interpret
policy and advise on following proper procedure
To work with resident directors and resident assistants in
processing conduct cases of residence hall students
To work with Police Services representatives on special programs
to prevent DUI’s and Underage Drinking and to administrate
weekend random alcohol testing for students in OSC Intervention
programs. To coordinate investigations involving students when
needed and cooperate in locating students for police when
appropriate for campus/community safety
Reason for Contact
To alert parents regarding student misconduct and to receive calls
from parents who question actions being taken against their
student
To communicate on university policy and procedures as they
assist student clients
To coordinate referrals by Judges to OSC’s Alcohol and Other
Drug Intervention, Education and Treatment Programs for
University students
To resolve complaints of student behavior off campus and
communicate with neighborhood advisory boards
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience including at least one year in higher
education
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None