JOB DESCRIPTION
Job Title:
Full-time/Part-time:
FLSA Status:
Supervisor:
Date Prepared:
University of Virginia
Alumni Association
Assistant Director, Accounting Operations
Full-time
Exempt
Director, UVa Fund
November 2012
GENERAL SUMMARY:
The incumbent is responsible for ensuring the routine operations of the accounting
function and internal control structure. This includes maintaining the integrity and
functionality of the general ledger system; oversight of the banking and cash functions;
compliance and tax annual filings, maintenance of the Alumni Association general
ledger and budget, and special projects as needed.
SPECIFIC DUTIES AND RESPONSIBILITIES:
 Maintenance of general ledger system and reporting functionality, including
system upgrades
 Alumni Association –budget administration including entry and preparation
assistance & analysis, preparing and maintenance of management reports,
understanding of Alumni Association specific accounting issues
 General accounting –
o Accounts Receivable-Responsible for Accounts Receivable process
including billing, student loans, and collections.
o Fixed assets - maintenance and compliance with all capitalization policies
and ensuring soundness of reporting and balance information
 Quarterly and year end audit – Direct support of audit function including
collection of requested materials, review of all significant activity on a periodic
basis, review of staff prepare schedules and documentation, understanding of
potential issues
 Banking operations – management of banking and treasury function. This
includes full knowledge of monthly bank reconciliation process, utilization of
banking services, maintenance of merchant accounts.
 Compliance – preparation of annual federal and local tax returns, maintenance
of sales tax exemption, annual unclaimed property filing
 Special projects, as necessary. Current fiscal year project will be to evaluate
overall relationship with Suntrust and cost analysis.
EDUCATION:

Bachelor’s Degree in Accounting

Certified Public Accounting certification, preferred

MBA or Masters degree in finance, preferred
EXPERIENCE:
1.
2.
3.
4.
Three to five years of public accounting or accounting operations experience
Experience in the not for profit business sector preferred, not required
Strong customer service skills
Knowledge of generally accepted accounting principles, FASB and IRS statues,
as well as efficient and effective accounting operation procedures
5.
Skill in budgeting, preparing financial reports and computer applications
SKILLS/CERTIFICATIONS:
1.
Intermediate to advanced proficiency in word processing, spreadsheet,
accounting and database management software required.
2.
Knowledge of computer systems and financial systems programs and
applications.
3.
The individual must learn to navigate BSR/Advance, the University of Virginia’s
propriety donor database and Navision, the Association’s accounting software
package
SUPERVISION:
There are no positions that report directly to him/her. (<1year –plan to transition
current Accounting Specialist-bank recs/AR to report to Assistant Director)
ABILITIES:
1.
Incumbent should be detail-oriented.
2.
Skill in analyzing financial data and preparing appropriate related reports.
3.
The incumbent should have the ability to prioritize and manage multiple tasks
simultaneously while remaining cognizant of deadlines and schedules.
4.
Above average customer service skills as there is frequent interaction with
external customers. A personable and professional manner is required for both
face-to-face and telephone contact.
5.
The incumbent must be able to work well with staff, Alumni, auditors, and
general public.
6.
The incumbent must have the ability to work in a fast-paced and changing
environment.
7.
Ability to communicate effectively with all levels of management regarding fiscal
policies.
8.
Ability to obtain knowledge through various sources including independent
research, professional readings, trade organizations, continuing education
programs, and external professional relationships.
9.
Ability to work independently and meet deadlines.
CONTACTS:
1. Accounting Staff-coordination of work, training, review
2. Association Staff including CFO and other management level positions – Budget issues,
reporting, internal controls, policies
3. University Personnel – Reporting, UVA Fund business and services
4. Outside agencies/commercial – Project development and management, initiating new
financial services, audit/regulatory, banking relationships, consultants, and other
accounting professionals for continuing education/developments.
ENVIRONMENTAL/WORKING CONDITIONS:
General fast-paced office environment. Requires sitting and standing associated with a normal
office environment.
OTHER:
Occasional evening or weekend work.