Procedure For Payment Of Tuition Fees And Other Monies
You are advised to read this procedure in conjunction with the Student Discipline
Procedure and with Section C6 of the University's Financial Regulations (reproduced
below).
As a student you are required to pay all fees and any other monies owing to
the University. The procedures and timescales for payment will be
confirmed to students before and at enrolment. If payment is not received in
accordance with the required deadlines, the University reserves the right to
cancel your registration as a student forthwith. As such you would no longer
have access to the University, its teaching or facilities.
EXTRACT FROM CARDIFF UNIVERSITY'S FINANCIAL REGULATIONS AND
PROCEDURES
C6.2
Student Responsibility
C6.2.1 Enrolment Statement
As part of the online enrolment process you will be asked to agree to the
following statement:
"I agree to abide by the rules and regulations of Cardiff University (see the
Academic Regulations handbook), including the Information Services
regulations.
I understand and agree that my registration as a student is conditional upon
payment of all fees and other charges due from me and that failure to do so
may lead to my registration with the University being cancelled. I
understand that I am personally responsible for the payment of fees if my
sponsor fails to make payment. I understand that if I withdraw from the
course I will be liable for tuition fees and other monies as specified in the
Financial Regulations, and the restitution of any scholarship or bursary
payments made following my withdrawal."
C6.3
Payment of Tuition Fees
C6.3.1 Procedures for Paying Tuition Fees
Students are permitted to pay their fee or any contribution thereto, as
follows:
(a) Home/EU Undergraduates

Either payment in full at the start of the academic session;

Or payment by Direct Debit Mandate (providing you have a UK
bank account) to be collected in two instalments on:
14 November 2007, 6 February 2008 upon acceptance by the
Finance Division (Income Section) (NB payment in one
instalment if the sum due is £300 or less);
Where direct debit is not applicable, by payment of one half at
the start of the academic session, and a further payment of one
half of the fee due on the first day of the second semester.
NB
Students who have applied for LEA or DfES funding and have
not received an award letter within 30 days of the
commencement of their course, will be required to pay 50% of
the fee as a first instalment.
(b) Home/EU Postgraduate Students

Either payment in full at the start of the academic session;

Or payment by Direct Debit Mandate to be collected in three
instalments on:
14 November 2007, 6 February 2008 and 2 April 2008.

Or payment by three equal instalments before or on enrolment,
7 January 2008 and 3 March 2008, please see the Finance web
site for more information.
(c) All International Students

Either payment in full at the start of the academic session;

Or payment by Direct Debit Mandate (providing you have a UK
bank account) to be collected in three instalments on:
14 November 2007, 6 February 2008 and 2 April 2008

Or payment by three equal instalments before or on enrolment,
7 January 2008 and 3 March 2008, please see the Finance web
site for more information.
(d) Calendar Year Students

Payment in full at the start of their academic year;

Payment of one third of the fee due at the start of their academic
year, followed by payment of one third of the fee after 90 days
and 180 days of the start.
C6.3.2 Sponsored Students (other than LEA/DfES)
Students should provide proof of sponsorship to the Finance Division
(Income Section) and it is the responsibility of the student to inform their
sponsor that tuition fees are to be paid by 31 December following enrolment.
In the event of sponsors not paying fees when due, the student becomes
personally responsible for paying the full fee. Payment to be made in
accordance with C6.3.1 a) or b) above.
If a student is in receipt of part-sponsorship for tuition fees, unless the
sponsor decrees otherwise, the sponsored part of the fee will be deducted
and the student is liable for the balance on an annual basis, payment to be
made in accordance with C6.3.1 a) or b) above.
For calendar year students it is the responsibility of the student to inform
their sponsor that the fees are to be paid within 90 days of the start of their
academic year.
C6.3.3 Career Development Loans (CDLs)
Students receiving CDLs are liable to pay their share of fees in accordance
with the methods of payment detailed at C6.3.1 a) and b) above.
C6.3.4 Procedures in the Event of Non-Payment of Tuition Fee
(a) Temporary Enrolment
Students who are unable to fulfil their financial obligations at enrolment
may, at the discretion of the University be offered 'temporary
enrolment' for 30 days from the commencement of the course.
Students will be advised of these arrangements for temporary
enrolment in writing, and will also be advised of the importance of
notifying the Finance Division (Income Section) if they have any
individual circumstances that may be causing difficulty in resolving their
situation by the deadline. If arrangements for the payment of tuition
fees or confirmation of sponsorship have not been made by within 30
days of the commencement of the course, the University reserves the
right to proceed in accordance with the Senate Regulation: Procedure
for Payment of Tuition Fees and Other Monies.
(b) Non Payment of Fees by Due Date
Both before and at enrolment, students will receive confirmation of
tuition fee payment dates, in accordance with the method of payment
chosen. Students will also be advised in writing of the importance of
notifying the Finance Division (Income Section), if they have any
individual circumstances that may be causing difficulty in making due
payment by the deadline. If payment has not been received the
University reserves the right to proceed in accordance with the Senate
Regulation: Procedure for Payment of Tuition Fees and Other Monies.
If action is not taken in accordance with the Procedure for Payment of
Tuition Fees and Other Monies, the University also reserves the right to
refuse permission to attend Graduation, and to withhold any
certification/references confirming an award.
C6.3.5 Refund of Tuition Fees
In the event of student withdrawal within the first five weeks, a full refund of
tuition fees paid will be made. Thereafter, students will be charged on a
pro-rata basis on the number of weeks in attendance from the start of the
scheme, and an appropriate refund made if necessary.
C6.4
Payment of Residential Charges
An offer of University residence is made on the basis that the residence is
available on a sessional basis and at the rates approved by the Strategy
and Resources Committee.
Residence fees are payable by direct debit and the due dates for payment
will be confirmed at the point at which an offer of residence is made.
If payment has not been made by the stipulated date, residents will be sent
a Late Payment Advice by RESID, including a 5% additional charge for late
payment. If the payment remains outstanding after a further 15 days,
residents will be sent a second Late Payment Advice including a further 5%
additional late payment charge. The Cash Office will progress payment of
the debt on notification from RESID. If the fees are not paid the University
reserves the right to proceed in accordance with the Senate Regulation:
Procedure for Payment of Tuition Fees and Other Monies. In any event the
student will not be re-admitted as a resident in University residences in
future sessions.
If action is not taken in accordance with the Procedure for Payment of
Tuition Fees and Other Monies, the University also reserves the right to
refuse permission to attend Graduation, and to withhold any
certification/references confirming an award.
C6.5
Payment of Other Monies
Students are required to pay any other monies owing to the University in
accordance with stipulated deadlines. Continuing students who have debts
to the University arising from the previous academic session will be offered
'temporary enrolment' for 30 days from the commencement of the course.
Students will be advised of these arrangements for temporary enrolment in
writing and will also be advised of the importance of notifying the Finance
Division (Income Section) if they have any individual circumstances that
may be causing difficulty in resolving their situation. If arrangements for
payment of the outstanding monies have not been made by the specified
deadline, the University reserves the right to proceed in accordance with the
Senate Regulation: Procedure for Payment of Tuition Fees and Other
Monies.
If action is not taken in accordance with the Procedure for Payment of
Tuition Fees and Other Monies, the University also reserves the right to
refuse permission to attend Graduation, and to withhold any
certification/references confirming an award.
C6.6
Operation of the Procedure for Payment of Tuition Fees and Other
Monies
Prior to any enforcement of the Senate Procedure, the Finance Division
(Income Section) will write to students after the deadline for payment of the
tuition fee or any other monies. Students will be advised:
(a) that the deadline for payment has passed;
(b) that settlement is required within 7 working days;
(c) that the Finance Division (Income Section) must be notified if they have
any circumstances causing difficulty in making due payment;
(d) that in the event of non-compliance with either b) or c) above, the
Senate Procedure will be invoked, and registration with the University
will be cancelled forthwith.
The Finance Division (Income Section) has the discretion to defer/delay any
enforcement of the Senate Procedure in the light of a student's personal
circumstances.
If the matter has not been resolved following the issue of the letter by the
Finance Division (Income Section), the Senate Regulation: Payment of
Tuition fees and Other Monies will be invoked. Students will be notified in
writing that their registration with the University is being cancelled. This
confirmation will be sent to both the home and semester address.
Deregistered students will be advised of a final opportunity to present in
writing any information which they feel may be relevant to their case and
has not yet been made known to the University. If a written communication
is not received within a deadline of 10 days of the formal notification,
students will be de-registered. The names of de-registered students will be
confirmed to Registry, who will be responsible for notifying the relevant
parties of the cancellation of registration (i.e. academic schools, libraries,
other administrative divisions).
If a student breaches any special arrangements for payment that has been
approved by the Pro-Vice-Chancellor, he/she shall be automatically subject
to de-registration.