Academic Administrator (dean, director, chair) offer letter checklist
Opening paragraph boilerplate (IU or PU mission): check for:

administrative title and name of college/school/division or department/program

academic title (with tenure) and discipline
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subject to approval by:
IU Dean: Presidents and Trustees of IU & PU
PU Dean: PU President & Trustees
IU and PU Dean: Presidents and Trustees of IU & PU
IU Chair: IU President & Trustees
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satisfactory background check contingency
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salary ($ amount per fiscal year)
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administrative supplement ($ amount), if applicable
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benefits
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moving allowance, if applicable (amount)
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begin date
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review of performance (initial dean 5 years; initial chair 3 years, thereafter 5)
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% teaching (chair-with the expectation to also teach one summer class on-load) and research (if applicable) in
addition to administration
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Boilerplate: should you no longer serve as . . .

visa contingency, if applicable

New Faculty Orientation statement
Enclosures to be returned:

President=s office Form 19

Notice of Terms of Initial Appointment (IU only)

Employee Information

Self Identification Compliance

Direct deposit authorization

W4

WH4
Enclosures for employee=s records (both IU & PU):
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Purdue Faculty Handbook
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URL for IU Academic Handbook (IU only)
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PU Executive Memoranda B4, B48, B50 and Purdue Policy VIII.4.1

OAA 05-3 Chair only; OAA 05-2 Dean only; OAA 06-2 Library Dean only
Please provide if not already done:
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3 original letters of reference
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original transcript for terminal degree (it is the responsibility of the search chair to ascertain the degree status of
new academic administrators)
Upon arrival on campus/prior to start date:
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contact Human Resources concerning completion of:

I-9

response to this offer by _________(date)
After offer letter is prepared:
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forward to OAA:

offer letter (e-mail)

President’s Office Form 19

Notice of Terms of Initial Appointment (IU only)

Employee Information, Self Identification Compliance, Direct deposit authorization, W4 & WH4

PU Executive Memoranda (located at http://www.purdue.edu/business/Executive_Memoranda/)

PU policy VIII.4.1(located at http://www.purdue.edu/policies/pages/teach_res_outreach/viii.4.1.htm)

OAA Memorandum (located at http://www.ipfw.edu/vcaa/forms/memoranda.shtml)
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Addressed 9x12 envelope