Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
Suffolk County 2015
Community Arts & Film Grant Guidelines
Department of Economic Development & Planning
H. Lee Dennison Bldg., 11th Floor
P.O. Box 6100
100 Veterans Highway
Hauppauge, NY 11788
JOANNE MINIERI, DEPUTY COUNTY EXECUTIVE & COMMISSIONER
STEVEN BELLONE, COUNTY EXECUTIVE
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
PROGRAM DESCRIPTION
The Suffolk County Community Arts & Film Grant supports community art organizations, including
collectives, that embody artistic excellence and foster cultural participation in order to build vibrant
communities, amplify the voice of underrepresented communities, and celebrate the diversity of
Suffolk County.
Grant funds are to be used for the execution and promotion of cultural arts programs open to the
public. For purposes of this grant, cultural arts means any and all cultural disciplines, which include,
but are not limited to: music, dance, drama, theatre programs, creative writing, literature, architecture,
painting, sculpture, folk arts, photography, video and film, public media, history, museums; and the
execution and promotion of other allied major cultural forms.
Community Arts & Film Grant Program Goals
1. Promote affordable and accessible spectator and participatory arts experiences and
cultural events for community members.
2. Increase opportunities for professional Suffolk County performing, visual, literary, and
media artists to engage with the community.
3. Encourage presentations of minority artists and arts reflecting ethnic traditions.
4. Increase visitation to downtown locations for arts, heritage and cultural events.
There are three (3) types of grants available:
1. Community ReGrant Program: Grant awards from $1,000-$4,999
2. Cultural Arts Competitive Grant Program: Grant awards of $5,000+
3. Emerging Film Festival Grant Program: Grant awards available for film exhibition programs
that provide opportunities for local, national, and international filmmakers, to screen their films
and offer the opportunity to promote Suffolk County as a film-friendly region
Eligibility
Organizations and Collectives must…
1. Have the arts as the center of its mission.
2. Be in operation for at least one year.
3. Provide proof of 501(c)3 tax-exempt status OR secure a fiscal sponsor that meets the
regulations of a 501(c)3 tax-exempt organization and meets eligibility requirements 1 and 2.
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
Application Process
Download the WORD DOCUMENT files:
2015 Community Arts Grant Guidelines; and
2015 Community Arts Application.doc
from the website www.suffolkartsandfilm.com
Complete the application and attachments and create one pdf file with all information.
For Supplemental Work Samples that are not easily made into pdf format provide 4 copies with the
application.
Name the pdf file as follows: OrganizationName2015.pdf (Example: HAC2015.doc)
Application Deadline: Applications and supplemental materials and work samples must be
postmarked or hand-delivered by February 6, 2015.
Electronic submission is also required by this date. E-mail the completed application to
Janet.Scheel@suffolkcountyny.gov. Please note which of the four (4) grant programs you are
applying for in your e-mail.
IMPORTANT:
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Please DO NOT STAPLE OR BIND. Paper clips are acceptable to keep the sets together.
We require 19 hard copies of the document.
We require 4 copies of supplemental materials.
We require 1 copy of a letter from the IRS affirming non-profit status for the organization or
from the fiscal sponsor.
We require application material to be collated by the organization.
Submit completed application package postmarked or hand-delivered by February 6, 2015 to the
following address:
Suffolk County Department of Economic Development & Planning
H. Lee Dennison Bldg, 11th Floor
P.O. Box 6100
100 Veterans Highway
Hauppauge, NY 11788
Attn: Grants
Grant Scoring Criteria
The following criteria, in correspondence with the application you will complete and submit, is utilized
by the Arts Advisory Board to rate the grant submissions.
A grant application may receive a total of 100 points; those 100 points are broken down as follows:
1.
Program Quality (40)
2.
Addresses funding program goals (30)
3.
Demonstrated community support and community need (30)
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
INELIGIBLE EXPENSES
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Expenses incurred or obligated prior to or after the grant period - January 1, 2015 through
December 31, 2015.
Capital construction or real property.
Management and General Expenses (administration salaries, office, utilities, insurance, etc.).
Outside Professional (legal, accounting, public relations, fundraiser).
Arts programs of Social Service agencies where the programs are essentially recreational,
rehabilitative, or therapeutic.
Any interest, reductions, deficits, loans, fines, penalties or cost of litigation.
Prize money, scholarships, awards, plaques, certificates, or contributions.
Benefits and projects planned primarily for fundraising purposes.
Entertainment and promotions including related expenses such as reception, food, beverages,
flowers, and T-shirts.
Projects or organizations whose primary purpose are not secular and programs where the primary
effect of funding would be to support a religion.
Arts programs of public school districts, libraries, or universities, or performing activities for/by
students. Affiliates or components of such public institutions providing services not presently
available and/or programs of broad community impact in Suffolk may be considered at the
discretion of the Legislative Committee for Economic Development, Higher Education, and
Energy.
Projects that are restricted to private participation, including those programs which would restrict
public access on the basis of race, gender, creed, national origin, age, disability or habitat.
CONTRACTUAL REQUIREMENTS
Successful applicants will enter into an agreement with one of the eight arts councils in Suffolk
County that administer the community grant on behalf of Suffolk County.
Credit must be given to Suffolk County in any printed material, programs, press releases, etc. for all
funded programs as follows:
1) The statement “Public funding provided by Suffolk County”; and Logo.
2) A high resolution vector file CARLogo.eps can be found on www.suffolkartsandfilm.com
Project Evaluation
The Program Director or a member of the Citizen's Arts Advisory Board may do the evaluation.
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
FINAL REPORT REQUIREMENTS
An organization must submit a final report to their arts council administrator within 60 days after the
funded program is completed. Expenses, programs, and services performed are reviewed to
ascertain an organization’s compliance with the contract terms. Please note that if a final report is not
filed within the allotted time the organization may not be eligible for future funding. Please include the
following items in your final report:
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Invoices for expenses incurred and charged to the funded project.
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Cancelled Checks (copies) OR Bank Statement - proof that expenses were incurred as per
agreement.
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A Narrative that includes:
a. Results/Outcomes
i. What difference did this grant make in your community or neighborhood
and for the population you are serving? Please discuss evidence of effect
(e.g., numbers served, demographic information, client satisfaction survey
results, pre- and post-test results, community indicators, outcomes, etc.)
ii. Describe collaborations, if any, related to the work funded by this grant and
how it impacted your efforts.
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
SUFFOLK COUNTY ALLIANCE OF ARTS COUNCILS
Babylon Citizen’s Council on the Arts, Inc.
Carol Gandarillas
Executive Director
47 W. Main St. Suite #4
Babylon, NY 11702
Phone: 631-587-3696
Fax: 631-587-3739
Email: babylonartpgm@aol.com
Website: babylonarts.com
Huntington Arts Council, Inc.
Michelle Carollo, Grants for the Arts Coordinator
213 Main Street
Huntington, NY 11743
Phone: 631-271-8423 x16
Fax: 631-271-8428
Email: grants4arts@huntingtonarts.org
Website: www.huntingtonarts.org
Brookhaven Arts and Humanities Council,Inc.
Mary Cappasso
Executive Director
P. O. Box 457
Farmingville, NY 11738
Phone: 631-451-9070
Fax: 631-451-9070
Email: brookhavenarts@gmail.com
Website: brookhavenarts.com
Islip Arts Council, Inc.
Lynda Moran
Executive Director
50 Irish Lane
East Islip, NY 11730
Phone: 631-224-5420
Fax: 631-224-5440
Email: lynda@islipartscouncil.org
Website: www.islipartscouncil.org
East End Arts & Humanities Council, Inc.
Patricia Snyder
Executive Director
133 East Main Street
Riverhead, NY 11901
Phone: 631-727-0900
Fax: 631-727-0966
Email: psnyder@eastendarts.org
Website: eastendarts.org
Patchogue Arts Council
Lori Devlin
Board Member
20 Terry Street, Suite 116
Patchogue, NY 11772
Phone: 631-627-8686
Greater Port Jefferson Arts Council, Inc.
Allan Varela
Executive Director
101 East Braodway, P. O. Box 204
Port Jefferson, NY 11777
Phone: 631-473-5220
Fax: 631-473-7144
Email: info@gpac.org
Website: www.gpjac.org
Smithtown Township Arts Council
Allison J. Cruz
Executive Director
660 Route 25A
St. James, NY 11787
Phone: 631-862-6575
Fax: 631-862-8730
Email: executivedirector@stacarts.org
Website: www.stacarts.org
Email: loribdevlin@hotmail.com
Website: http://www.patchoguearts.org
The Long Island Latino Arts Council is available to assist Latino artists and organizations
that need assistance with the application. Please call Alex Lima for assistance at (631)
258-9178.
Suffolk County Community Arts & Film Grant Program
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Fund 192 - Suffolk County 2015 Community Arts & Film Grant Guidelines
Application Checklist
19 copies of application in pdf format
Attachments
1 copy - IRS tax-exempt letter OR Fiscal Sponsor’s IRS tax-exempt letter
1 copy - LW-38 Living Wage/Certification
check Section II. Reason Living Wage does not apply
"Cultural grant less than $5,000."
Available online at www.suffolkcountyny.gov → Department of Labor
Select Living Wage from index on left of webpage
4 copies - Supplemental Materials not included in pdf application
4 copies - Letter from primary performing venue on their letterhead affirming
performance/workshop/exhibit date and fee, if any.
Electronic copy of application sent to Janet.Scheel@suffolkcountyny.gov
APPLICATION DEADLINE
Applications must be postmarked or hand-delivered by 5 pm, February 6, 2015. Electronic
submission is also required by this date. Incomplete or Late applications will not be
considered.
Send complete package to the following address:
Suffolk County Department of Economic Development and Planning
Office of Film & Cultural Affairs
H. Lee Dennison Bldg, 11th Floor
100 Veterans Highway
Hauppauge, NY 11788
Attn: Grants
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