GSC General Meeting
July 23, 2005
11:00 a.m.
Arts & Humanities Student Center
Jennifer Jared
Eric Bell
Richard Song
Pritish Varma
Felix Del Valle
Angela Stanton
Moana Vercoe
Elisabeth Piper
English Representative
Vice President
President
Treasurer
Secretary
SPE Representative
SPE Representative
Part-Time Student Representative (guest)
Introduction:
Council Representatives
There is a consensus among the GSC council members that for the upcoming year we should
use a word of mouth strategy for recruiting representatives to fill out the vacancies.
Meeting Times
The GSC will be meeting every two weeks during the Fall semester on Tuesdays between
5:00 p.m. and 7:00 p.m., although we need to finalize the proposed meeting time with the
GSC Officers.
Upcoming Events
Orientation: Felix Del Valle will be in charge of contacting all schools to schedule the GSC
presentation on each of the schools Student Orientation on August the 26th.
So far we have the following schedule:
SCHOOL NAME
Politics and Economics
DATE
August 26th
TIME
9:45 a.m. – 10:00 a.m.
Drucker
Religion
Educational Studies
August 26th
August 26th
August 26th
10:00 a.m. – 10:15 a.m.
11:30 a.m. – 11:40 a.m.
11:45 a.m. – 12:00 p.m.
Information Systems and August 26th
Technology
1:00 p.m. – 1:15 p.m.
Arts and Humanities
3:35 p.m. – 3:40 p.m.
August 26th
LOCATION
Albrecht
Auditorium
Burkle 16
IAC
Board of Trustees
Room
Academic
Computing
Building 211
Albrecht
Mathematical Sciences
Sept. 1st
4:00 p.m. – 4:10 p.m.
Auditorium
Math North
For next year’s Orientation we should work on having a General Orientation on which the
CGU President, Dean of Students and other administration figures should address the new
students, then break it up on a school-by-school informational orientation. That way we can
focus all the attention on a general Orientation instead on having to focus on six different
orientations.
We should also try to have a student only orientation on which we pair a new student with a
more senior student on the same program in order to disclose important information of the
program and therefore have a “if I new then only what I know now” approach.
Club Fair / Fall BBQ Social: Eric Bell who will be the Chair of the Social Committee and
the GSC Officer in charge of the Club relations is going to prepare a draft for the GS meeting
on august the 23rd in which we will discuss the specifics of the event. The Fall BBQ Social
and Club Fair is going to be held on September 8th
Happy Hours & Town Hall Meeting: with the increase approved by the administration on
the GSC Budget for the upcoming Academic year we were able to increase from 3 to 5
Happy Hours, 3 for the Fall semester and 2 for the Spring semester.
One of the ideas for next semester Town hall meeting with the Administration is to be able to
follow up on the commitments made by administration on this event. The GSC will include
on its Newsletter the most relevant items discussed.
For the CGU Town Hall we should have some sort of drop box (ACB Computer Laboratories
and/or Hagelbarger’s) or some other sort of communications channel (Survey Monkey) that
student body can use in order to post questions to the CGU Administration through the GSC.
Try to have CGU Board members participate on CGU Town Hall meetings, or have direct
contact with them on separate meetings to follow up on student concerns.
Tentative Events: Pair up with the Minority mentor Program to have broader participation
and conferences in different topics such as Global Warming, Politics, Immigration, etc.
Try to bring better speakers to CGU, be sure to send all CGU students upcoming conferences
on all the other college campuses by establishing a long lasting relationship with the
Claremont University Consortium (CUC).
Bring back the President, Provost and Dean’s speaker series. Have Board members give out
conferences to CGU students and
All of this will be part of the Building Community effort the GSC is putting together for the
next Academic year.
Budget
Eric Bell presented the GSC Budget Draft for the upcoming 2005-2006 year. Pritish Varma
will review the information with Eric and have a final Budget, which is to be presented on the
next GSC meeting.
To be highlighted is that next years budget has been increased by $5,000 to $43,000, which
would allow us to fund more events for the CGU community.
Travel Awards
Felix Del Valle points out that the GSC had about 67 applications on last Spring Travel
Awards, and about 98% followed the guidelines. This is a huge improvement from the
previous year on which the Travel Awards Committee had to disqualify almost 1/3 of the
applications because they did not follow the guidelines.
Angela Stanton makes a motion to remove the presentation of the letter of recommendation
by the applicant’s advisor from the guidelines. Richard Song Seconds the motion. Aye: 2
Nay: 5 Abstain: 0 Motion does not pass.
It has been brought to the Travel Awards Chair Attention that there needs to be included on
the Frequently Asked Question (FAQ’s) for the Travel Awards that the amounts awarded to
students are taxable, meaning that for those students working for CGU, there is going to be
withheld taxes upfront when issuing the corresponding check. For those not working for
CGU the tax burden will come the following year when presenting their tax declaration.
Due to previous commitments made by the representatives attending the meeting Richard
Song moves for the adjournment of the meeting, Jennifer Jared seconds.
Meeting adjourned at 2:20 p.m.