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MINUTES OF THE LISVANE COMMUNITY COUNCIL HELD ON 12th MAY 2008
AT THE OLD SCHOOL, HEOL-Y-DELYN, LISVANE
PRESENT: - Councillors D. Jones (Chairman), R. Kelly, (Vice Chairman) Mrs S.
Anthony, Mrs E. McNeil-Watson, Mrs. J. Stone, P. Gough, A. Prosper, and V.
Hanson
.
In attendance: Mrs G. Lawson (Clerk).
Councillor D Jones in the Chair
Min No. 71/08 Public Representation
The Clerk informed the Community Council that she had visited a number of
areas with a local resident and the issues raised had been conveyed to the
relevant agencies to be addressed.
Min No. 72/08 Declaration of Interests
There were no declarations of Interests.
Min No 73/08 Election of Chairman of the Council for 2008/2009
Councillor R. Kelly was unanimously elected as Chairman for 2008/2009.
Min No. 74/08 Election of Vice-Chairman of the Council for 2008/2009
Councillor J. Rees was unanimously elected as Vice-Chairman for 2008/2009
Min No. 75/08 Signing of Declarations of Acceptance of Members
Councillors Kelly signed the declaration of acceptance of office as Chairman.
The Clerk indicated that she would ensure that Councillor Rees signed the
declaration at the start of the next meeting.
Councillor Kelly paid tribute to Councillor Jones for his work during the period of
his year as Chairman
Councillor R. Kelly in the Chair
Min No 76/08 Community Council Elections
The following Councillors were elected:Councillors Mrs S. Anthony, Mrs E. McNeil-Watson, Mrs. J. Stone, P. Gough, D.
Jones, R. Kelly, A. Prosper, J. Rees and V. Hanson
Each Councillor had completed a Declaration of Acceptance and signed the
Code of Conduct. Councillors were also reminded that they have to complete
and return the forms declaring any costs incurred during the election period even
if they submitted a nil return.
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Min No. 77/08 Co-opted Councillor
The Returning Officer had indicated that the remaining vacancy can be filled by
co-option. Following discussion it was unanimously agreed that Mrs Mary Bye
would be co-opted onto the Council.
Min No. 78/08 Appointments to the following Bodies
It was agreed that the Community Council’s representatives on the following
bodies will be:a) One Voice Wales – Councillor A. Prosper
b) Lisvane Primary School Governor – Councillor E. McNeil-Watson
c) LCA Old School Management Committee – Councillors Anthony, Gough and
Hanson.
d) Environment Working Party – Councillor Rees.
e) Local Development Plan Working Party – Councillors McNeil-Watson and
Kelly.
f) Community Building Working Party – Councillors Stone, McNeil-Watson,
and Jones.
g) Salary Working Party – Councillors McNeil-Watson, Stone and Jones.
h) Policy Sub-Committee – Councillors Jones and Prosper.
i) Web Site Working Party – Councillors Stone, McNeil-Watson, Gough and
Hanson. It was also agreed to invite Sue Johnson to become a co-opted
member of the Group.
Min No. 79/07Annual Accounts
The accounts for the year ending 31st March 2007 were circulated and approved.
The Council resolved to continue supporting the work undertaken by the Friends
of Coed-y-Felin and the Lisvane Historical Society by providing a grant to cover
the cost of hiring the Cabin Committee Room once a month for the next twelve
months.
Min No. 80/08 Apologies
An apology for absence was received from Councillor J. Rees
Min No. 81/08 Minutes
The Minutes of the meeting held on 14th April 2008 were received and signed as
a true record by the Chairman.
Min No. 82/08 Matters Arising
a) Maintenance of the Alexander Garden (Min No.58/08a refers)
The Clerk had contacted the company who will provide the marker stone for
the Alexander Garden and there were a number of technical issues being
addressed. The sample stones were also shown to the Members who had
been absent at the last meeting for their approval of the proposals.
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b) A Shared Community – Proposed Meeting with Community Councils in the
Cardiff Area (Min No 58/08c refers)
A meeting of all the Community Councils in the Cardiff area was held on
Wednesday 16th April 2008. It was agreed that a meeting of the Community
Council Clerks should be held to look at drawing up a constitution for the
committee and a draft Charter for consideration at the next joint meeting. It
was agreed that the draft minutes of the meeting would be circulated to
Members for information.
With regard to having a joint stand at the National Eisteddfod the Community
Councils attending the meeting could not make a commitment to this proposal
as the issue had not been discussed at their respective Councils.
c) Jonathan Morgan A.M.
Correspondence giving updates on the issues raised with Mr Morgan A. M.
had been circulated together with a letter from the Minister for Heritage,
Rhodri Glyn Thomas.
d) Arriva Station Adoption Conference
The Clerk reported on the Conference held on the 19 th April 2008 at which
Arriva Trains had outlined the improvements they are proposing to services
over the next twelve months. As the platform has been extended at Lisvane/
Thornhill Station the Clerk had enquired whether consideration had been
given to extending the car park as it was often full during weekdays. Arriva
Trains indicated that this issue had not been considered but they would give it
due consideration.
e) Treetops Nursery 40th Anniversary – The Clerk had contacted one of Cardiff
County Council’s horticulturalist for some advice on the type of tree to be
supplied and when it should be planted. The advice had been that it was only
practical to undertake the planting in the Autumn. Further discussions will be
held with the Treetops Management Committee.
Min No. 83/08 Lisvane Community Building Project (Min No 59/08 refers)
Drawings of a proposed extension to the Old School was presented to Members.
The Architect had proposed a two story building to minimize the cost of
development and to retain the maximum number of car parking spaces. The
main concern with the proposals was locating the library on the upper floor.The
Clerk had attended the Library Committee earlier in the day to outline the
proposals and seek the Committee’s views. Councillor Hanson who attended the
Library Committee indicated there were some concerns which he would convey
to the Clerk for discussion with the Architect.
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The Clerk also indicated that the issue of adequate storage also needed to be
addressed, particularly as the Community Council had agreed at the last meeting
that a fireproof cupboard for storing documents would have to be accommodated
in the new building.
Min No. 84/08 Cardiff Local Development Plan (Min No. 60/08 refers) –
a) A progress report on the deposit of the LDP was circulated. Although there is
provision for some green field sites to be used for development there are
currently no plans to build between Lisvane and Pontprennau.
b) Draft Supplementary Planning – Biodiversity Part 2: The Cardiff Resource
Members were informed that the above document was available for
consultation. Members could view the document on Cardiff County Council’s
web site or a hard copy would be available from the Clerk.
Min No. 85/08 Police Matters
a) Crime Statistics
There were 9 recorded instances of reported crime in April 2008 compared
with 7 in the same period last year. Report circulated.
Min No. 86/08 Highways/Footpath
a) Sign at Ty Mawr Car Park (Min No62 /08a refers) –
The Clerk had spoken to the representative of SAFE and agreed to proceed
with the lowest quotation. There was however a report on the BBC Welsh
News that a plastic sign had been used in St Fagans due to the recent theft of
signs for their metal value. The St Fagans Community Council Clerk had
been contacted and he was going to find out additional information for the
Clerk.
b) Safety Issues for Horse Riders – Request for Signage (Min No 62/08d)–
Awaiting an update from Cardiff County Council.
c) Footpath between Mill Road and Millwood (Min No 62/08c)
The forms to register the path have been received and would be completed
by the Clerk.
Min No. 87/08 Parks
a) Development of Sporting Facilities (Min No 63/08 refers)
Lisvane Cricket Club are continuing to upgrade the site in St Mellons and
work has commenced in preparing a business plan for the acquisition of
National Assembly land in Lisvane.
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b) Lisvane Parish Field – Car Park
One of the issues raised by local residents has been the condition of the Car
Park at the Lisvane Parish Field.
The Clerk had received confirmation from Cardiff County Council Parks
Department that there is no funding available during the current financial year
to upgrade the car park. The Parks Department have agreed to fill some of
the pot holes. It was agreed that the Clerk would contact County Councillor
Walker to ascertain whether this project could be submitted for consideration
to the Neighbourhood Renewal Scheme.
Min No 88/08 Lisvane Community Council Policy Documents (Min No 29/08
Due to work required for the end of year accounts for both the LCC and LCA
OSMC work on the preparation of draft Policy Documents had been delayed. The
Clerk indicated that the remaining documents would be circulated as soon as
possible.
Min No. 89/08 Welsh Assembly Government
a) Local Government Members Code of Conduct
The Code of Conduct issued by the National Assembly was circulated and
adopted. The Clerk reported a letter from Cardiff County Council indicating
that they are arranging a series of induction courses for new councillors during
May, June and July and inquiring whether Lisvane Community Council
members would wish to participate in a workshop on the new code of conduct
probably to be held in July. Members indicated that they would be interested
in attending the workshop.
b) Local Vision – Statutory Guidance on Developing and Delivering Community
Strategies
Copies of the document had been circulated. It was agreed that the Clerk
would circulate the previous Lisvane Community Plan to form the bases of
preparation of a Local Vision. The Clerk also reported on a Partnership for
Change consultation document issued by Cardiff County Council on how
public, private and voluntary sector organisations might work together to
improve local public services. The closing date for comments is the 31 st July
2008.
c) Draft Fire and Rescue Service National Framework for Wales 2008-20011
The above document is available from the Clerk or on the National Assembly
web site. The closing date for comments is the 20 th June 2008. Members
were requested to forward comments to the Clerk as soon as possible.
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Min No.90/08 Planning
a) Weekly Planning Schedules
17th April 2008 – Land at rear of 79 Mill Road – Renewal of Planning
Permission 3/01/1995
New House Farm – Extension of Farm Shop to Provide
additional retail space, staff room and preparation space.
24th April 2008 - 72 Clos Llysfaen – Edwardian Style Conservatory
58 Mill Road – Demolition of existing detached garage and
attached sunroom and erection of single storey extension to
rear and two storey to side to provide kitchen/dinner area,
bedroom, ensuite and integral garage.
1st May 2008 -
Nil
8th May 2008 -
Nil
c) Llanishen Reservoir – The Chairman informed members that it had been
brought to his attention that Western Power Development had submitted an
additional Transportation Assessment Option C which provides for all access
and egress from the development site to be onto Lisvane Road.
Representation had been made to The Planning Inspectorate that Lisvane
Community Council and the residents of Lisvane had been denied the
opportunity of being informed and properly consulted on this major change.
Discussions were ongoing with a number of parties including Cardiff County
Council Highways Department to establish how best the Communities
concerns could be communicated to the Planning Inspector. Advice was
being sought and at the moment there were indications that the best course of
action was to employ the services of a Barrister to represent the Community
Council at the Public Inquiry. In the meantime the Chairman in his capacity as
a Civil Engineer and Member of the Institute of Highway and Transportation
would examine the proposals as set out in option C and prepare a report
refuting WPD’s case.
Min No. 91/08 Reports
a) Friends of Coed-y-Felin – The Minutes of the meetings held on 7th April
2008 were received and noted.
Min No.92/08 Correspondence
a) Standards and Ethics Committee – Consultation on Appointment of
Community Council Member – Correspondence had been received from
Cardiff County Council seeking a nomination for the Standards and Ethics
Committee. The Clerk reported that the previous representative was from
Radyr Community Council and it was agreed to support his nomination should
he wish to continue.
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b) The Civic Trust for Wales – Invitation to take part in Open Doors –
Correspondence had been received regarding the above Scheme supported
by The Civic Trust, Cadw, Welsh Assembly Government which as part of
European Heritage Days buildings of Architectural or heritage interest are
opened up to the general public. Following discussion it was agreed to note
the correspondence as the only buildings within the village of Architectural or
heritage interest are already open to the public.
c) Zurich Annual Health and Safety Seminar.
Zurich are organizing a Health and Safety Seminar at the Thornhill Centre on
24th June 2008 at a cost of £60.00. Councillors wishing to attend should
contact the Clerk.
d) Cardiff Community Health Council
A copy of the Health Watch Briefing together with paper on Proposals to
Change the structure of the NHS in Wales had been circulated for
information. As there was no longer a representative with health service
knowledge on the Council it was agreed to ask Dr Brian Wallace if he would
be prepared to examine health service related papers on behalf of the
Community Council.
Min No. 93/08 Finance
a) Application for Grants – An application has been received from Treetops LCA
Playgroup for a grant towards the May Day celebrations. It was agreed to
make a grant of £85.00.
b) Cheque Signing
Cheque Number
301262
301263
301264
301265
Payee
Brookview Garden Service
Welsh Water
G. Lawson
Treetops LCA Playgroup
Amount £
54.05
107.97
657.54
85.00
Min No. 94/08 Date of Next Meeting –
The next meeting of the Community Council will be held on Monday 9th June
2008 at the Cabin, Old School, Lisvane commencing at 7.30 p.m.
“””””””””””””””””””””””””””””””””””””””””””””””