HAZLEHEAD ACADEMY PTA
Minutes of AGM Meeting held on Wednesday 27th August 2014
Hazlehead Academy Staffroom, 7.00pm
Present:
Carol Milne (Depute Head Teacher), Graham Thomson (staff), Nicola Bews
(staff), Amy Nicolson (staff), Susan Frost, Lynne Charleton, Caroline MacLean,
Lynne Huckle, Iona Newlands, Tracey Catto, Dawn Mitchell
Item of Business
Apologies: Sue Walker, Morag Willox
Members
Sadly Joyce Cormack has left Hazlehead
Academy to take up a new post and so is no
longer with us. We thank her for all her hard
work especially with our regular quiz nights.
We will carry on with the Easyfundraising
scheme that she set up.
Action by/when
Update contact list and circulate to all
members – Lynne C
Morag Willox has also had to give up her PTA
role due to other commitments. Mo was a very
active member of the group and will be missed
by all and we would like to thank her very
much for all her help over the years.
We welcomed 3 new members:
Nicola Bews and Amy Nicolson joined our
meeting as staff members and Dawn Mitchell
is a new parent member. Thank you all for
coming and contributing so much.
All other members present are happy to
continue their involvement and this year no
new office bearers needed elected.
1. PTA Funds
Mrs Milne reported that the PTA funds were
fairly healthy and there was one request for
funding. The SFL department wish to purchase
a new higher spec scanner to help children with
dyslexia, visual impairments etc. to access the
curriculum using text-to-speech technology. No
price for this item was available at the meeting
but members gave provisional approval to the
purchase.
Lynne Huckle updated us on progress setting
up PTA Bank Account. Members agreed to
proceed with a Treasurer’s account with RBS
Chair –
Caroline MacLean
Secretary – Lynne Charleton &
Tracey Catto
Treasurer – Lynne Huckle
Carol Milne to find price and advise
committee members also will ask staff
for further funding requests before next
meeting date.
Lynne H to set up account with Caroline
as additional signatory at the moment.
2. Chairperson’s Report
Caroline outlined the events of the previous
year and thanked members for their hard work
particularly in organising and running the BBQ
for the P7 transistion evening. A big thank you
to Graham and the Janitor for doing a great job
with the cooking. The raffle and the event were
both successful. We were particularly grateful to
Morrison’s who donated the burgers and buns
for this event.
3. Christmas Fair
It has been decided to try one of our ideas from
last meeting. A Christmas fair is to be held on
Thursday 20th November from 6.00 – 8.00pm
tickets £2 adults, £1 children.
Ticket will be for tea/coffee/soft drink and
mince pie/biscuit.
 This event will be held in the drama
theatre and staffroom. The plan is to
combine paying stall-holders and pupil
stalls – Young Enterprise or other
fundraising activities.
 Other ideas include a raffle, present
wrapping service, seasonal cakes &
biscuits and a bottle & chocolate stall.
 A luxury hamper will be the star raffle
prize and PTA and PC members are to
be asked to donate a maximum of £5
towards the cost of this.
 A weather-proof, multipurpose banner is
to be purchased for publicising this and
future events.
 The rooms being used will be decorated
festively and the event will be advertised
through school (DIS & Groupcall?) and
by PTA posters and members at parents
evenings etc. on 30/09 & 05/11. (Tickets
can also be sold at these events.)
4. Teas/coffees at Parents’ Evenings and
other events
Mrs Milne provided a list of dates for
forthcoming events at which the PTA usually
provide refreshments for a small donation to
funds. Two PTA members needed from about
5.00 -7.00pm on parent’s evenings and various
times for other events. Please volunteer now if
you can - at least for the first few dates.
 Tuesday 30th September Showcase
Event – 3 volunteers at least from about
6.30 – 9.00pm (or an hour anywhere in
that time)
 Wednesday 5th November S4 parent’s
evening - 2 volunteers
Carol Milne to apply for let for this event
5.00- 9.00pm to allow setting up /
clearing up time.
Caroline to contact several potential
stall-holders initially. If you, or someone
you know, would be interested in a stall
get in touch with Caroline.
Dawn Mitchell has kindly agreed to buy
items for the hamper and make it up.
She will also get a price for banner from
her contact and advise Caroline.
LC / TC to contact PTA/PC members for
donations.
Carol Milne to arrange school publicity
and group call.
PTA to arrange tickets and posters
(LC/TC)
All PTA see if they have decoration
ideas etc.
30/09 – Lynne C, Lynne H, Caroline
Anyone else free?
05/11 – Susan, ?
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Thursday 13th November S5/S6 parent’s
evening – 2 volunteers
Monday 1st December S1 parent’s
evening – 2 volunteers
Christmas Concert 18th December –
venue to be decided
Wednesday 14th January 2015 S2
parent’s evening – 2 volunteers
Tuesday 10th February 2015 S3 parent’s
evening – 2 volunteers
Wednesday 1st April YPI presentation
Evening - time not confirmed
Tue./Wed. 12th/13th May Drama
production “Night at the Musicals”–
probably 3 volunteers – interval time
Thursday 25th June P7 transition BBQ
5. Fundraising Ideas
Bag packing was a suggestion at a previous
meeting and will be pursued with a view to
trying it out at Tesco, Lang Stracht perhaps,
even in a small way, at some time in the future
that they can accommodate us.
Cinema evening may also be a possibility at
some future date.
13/11 - Caroline and Dawn
01/12 – Iona and Tracey
14/01 - ?
10/02 - ?
01/04 - ?
12&13/05 - ?
All available members!!
Lynne H to contact Tesco.
(Carol to print letter on school headed
paper).
Lynne c to get some more info on this.
Next Meeting
Tuesday 4th November 2014, 7.00pm in staffroom, Hazlehead Academy
For your diary – provisional future meeting dates
Wednesday 21st January 2015
Tuesday 17th March 2015
Tuesday 5th May 2015
All due to be at 7.00pm in Staffroom