What is
Core Services?
Management of shared data (people, locations and
chemicals), across the EH&S suite of applications.
People
Chemicals
Locations
What is the Profile App?
A centralized application where Responsible Persons, PIs
and EH&S Admins can go to manage their common data
(groups consisting of people & locations).
Contact
Information
People
Locations
Access
Profile App
Manage
Profile
Share Data
With Client
Apps
Contact Information
Create Groups
Add
People
Add
Locations
What is the
Laboratory Hazard Assessment Tool
(LHAT)?
LHAT is a UC wide assessment tool that helps Principal
Investigators identify activities and hazards to ensure that
lab personnel are properly protected in their work
environment.
LHAT provides an on-line solution that facilitates reviews
of lab risks, as well as the on-going distribution of personal
protective equipment.
LHAT Process
Distribution
Benefits of LHAT
Now
• People working in UC Laboratories have correct PPE
• Helps EH&S identify who lab personnel and
responsible persons are
• Automates process; more time to focus on research
• Facilitates compliance with settlement mandates
Future
• Integration with other EH&S applications
• Enhancements based on user feedback
What is the
Safety Inspection Tool (SIT)?
The Safety Inspection Tool is a web based audit
application that reduces the amount of time any
given danger exists in a workspace.
With a flexible feature set applicable to many
types of safety programs, the software assists
with inspection, correction and compliance.
Safety Inspection Tool Process
SIT Has Roles For:
•
•
•
•
EH&S Admins (Program Manager Role)
Inspectors
PIs and Managers (Responsible Party Role)
Departmental Safety Coordinators
What is the
Employer’s First Report (EFR)?
A system designed to capture occupational injuries
and illnesses from when the injury first occurs through
starting the claim in iVOS
EFR Process
Benefits of EFR
• Allows the entire campus community to report work related
injuries on-line
• Streamlines the flow of information between the Employee,
Supervisor and Workers Compensation for work related
injuries or illness
• Captures information to reduce risks
• Improves communication with Supervisors/Departments
who are responsible for investigating those incidents
• Immediate access to incidents; prevention follow up
• Update employee work status
• Complies with OSHA regulation for work place safety
EFR is a Mobile Friendly System!
What is the
Chemical Inventory System (CIS)?
CIS is a web-based inventory system that houses
chemical inventories found within campus laboratories
and facilities.
The systemwide application was developed by the
vendor eCompliance.
Who uses CIS?
Individuals that use, handle, or store chemicals are required to
maintain an accurate chemical inventory.
Primary Roles
• Principal Investigators and/or Campus CIS Users/Chemical Owners
• Authorized Users associated to a Principal Investigator
• CIS Campus System Administrators
Read-only roles
•
•
•
•
Fire Marshall
DSC - Department Safety Coordinators
EH&S Staff
LSO-Lab Safety Officers
Benefits of CIS
•
•
•
•
•
Easy to use
Secure management of chemical inventories
Ability to export any data/reports to Excel
Access to a larger chemical library
Ability to print customized door placards based on
chemical inventory hazards
• Compatible with County and State chemical
reporting systems
What is Chemical and Biological
Information System (CBIS)?
• Optional tool within CIS
• Available to all Principal Investigators
• Ability to search chemical structures and
compounds
Who uses CBIS?
Campus System Administrators
• CIS Campus System Administrators will also be the Campus
System Administrators for CBIS
Principal Investigators
• Includes Chemical Owners and CIS Campus users that use,
handle, or store chemicals to maintain an accurate inventory
Authorized Users
• Maintain chemical inventory on behalf of the Principal
Investigator
Benefits of CBIS
• Tracks inventory quantities of chemicals, containers,
and reagents
• Tools for drawing molecule structures and reactions
• Tools for drawing and viewing pictures of compound
structures
• Optional Chem4D Database module for creating
personal databases of structures and reactions
What is Risk Assessment Determinations
in Chemical Academic Laboratory
(RADiCAL)?
A risk management tool that quickly determines a controlbanded Standard Operating Procedure (SOP) to provide
researchers with pertinent information to conduct their
research safely.
RADiCAL Provides:
•
•
•
•
Researcher, PI, and CHO access
System for SOP Development
UC wide Shared Library of Experiment Information
Hazard/Precaution Information on 60,000+
Chemicals
• Dynamic Rule System for generating safety levels
• Routing of SOPs for input and approval
• Printable Safe Operating Card
What is Waste Accumulation Storage
Tracking electronically (WASTe)?
WASTe is a system that allows a user to create and print
a tag for hazardous waste in less than one minute.
WASTe accommodates four types of hazardous waste:
Chemical, Mixed, Radiological and Universal.
WASTe
Benefits of WASTe
For Researchers
• Researchers can manage personnel within application
• Create and print tags in less than 60 seconds
• Easy to signal containers for pickup
For Waste Yard Staff
• Ability to view all campus inventories
• Electronic Pickup simplifies check-in process to WAA
• Inventory and accumulation time tracking
For Administrators
• Adheres to regulations monitored by Department of Toxic Substance
Control
• In-app notifications allow emailing lab directly regarding specific
tags
Benefits of WASTe
Tags
• Creates tags for Chemical, Radiological and Universal waste
• Meets regulatory requirements for labeling hazardous waste
• Provides communication between generators and waste staff via embedded
notifications system
Tracking
• Provides inventory of containers in storage locations
• Tracks waste accumulation days
• Automatically notifies waste staff when containers have reached
accumulation time limit
Convenience
• Will share people and location data with other EH&S apps (Summer 2014)
• User guides embedded in application
System Highlights
Secure
• Single Sign-On authentication replaces app-specific passwords and
reduces administration using CAS Authentication
Compliant
• Adheres to regulations monitored by Department of Toxic Substance
Control
• Ability to track single unit from accumulation in lab, to pickup by
EH&S staff, to consolidation, to shipment offsite
Standardizes Practices
• Admins can identify and correct labeling errors
• Scanning capabilities
• Robust reporting capabilities
What is
Biosafety Information Online (BIO)?
BIO automates the Biological Use Authorization process
and manages the documentation required for use of
viruses, fungi, bacteria and recombinant DNA.
BIO Process
Benefits of BIO
Regulatory Compliance
• Provides a secure site from which BUAs can be accessed by research staff,
authorizing IBC personnel, and EH&S monitors
• Allows access for the campus Institutional Animal Care and Use Committee to
establish work standards and facility requirements for BUAs involving animal
subjects
Risk Mitigation
• Gives researchers a campus-appropriate, risk-based Exposure Control Plan
• Enables authorized research staff to conveniently refer to their lab’s approved
BUA
Standardizes Practices
• Standardizes terms and descriptions used in applications
• Promotes standardized and streamlined biosafety processes across the UC
system and replaces labor intensive campus specific processes
Benefits of BIO (continued)
Secure
• Uses campus CAS Authentication
• Paperless system protects integrity of research data
Convenient
• Researchers have access to their BUAs at all times
• Biosafety Staff can easily locate any BUA in their system
• All campus BUAs available in one location
Time Saving
• Submit new BUA or amended or renewed active authorizations
• Assign authorized users and maintain required training data
BIO System Highlights
Automated Data
• Automated building feeds
• Automated people feeds
Security
• Single Sign-On authentication
• Hosted on HIPAA compliant servers at the San Diego Super
Computer Center
Infrastructure
• Infrastructure overhead (servers, development teams, customer
support, etc.), is supported centrally by IT Services for all UC
campuses
What is Occupational Health
Surveillance System (OHSS)?
OHSS provides a rapid mechanism for lab employees to
receive medical clearance for their work duties.
Captures workplace risk data and health information and
routes it to a Medical Professional for evaluation.
System Roles
Benefits of OHSS
• Assists UC systems in minimizing health risks
• Establishes care plans for high risk employees
• Provides PIs and staff with information on health
risks
• Keeps employee health information confidential
• Speeds the process of medical clearance
• Reduces physician workload
• Easy to use
What is
Field Safety/ Travel Operations
Planner (FSTOP)?
FSTOP is a web-based tool used to create a
customized field trip plan to address possible risks
associated with a trip. The goal of the system is to
increase personal safety and awareness of risks for
the participant.
Who uses FSTOP?
• Anyone can access FSTOP with UC campus
credentials
• Individuals planning a field trip for research or
instructional purposes
Roles in FSTOP
FSTOP Campus Administrators
• Manage Responsible Party and Scribe accounts
• Modify plans
• Review/Approve Submissions
Responsible Party
• Create, edit and approve plans
• Add Scribes
Scribe
• Create and modify plans on the Responsible Party’s behalf
FSTOP is built around five Important
Questions Everyone Should Consider
Before Leaving on a Trip
1.
2.
3.
4.
5.
What are you planning to go and do?
What are the hazards involved?
How do you plan to control the hazards?
How will you ensure these controls are implemented?
How will you provide feedback to make improvements
to the plan?
Benefits of FSTOP
• FSTOP encourages the trip organizers to think
about, plan for, and communicate otherwise
potentially forgotten important items
• The application helps to streamline
communication for participants and the contacts
back at the local campus
• Improves overall safety for the trip participants
What is
Business Intelligence (BI)?
BI is an umbrella term that includes the applications,
infrastructure and tools, and best practices that enable
access to and analysis of information to improve and
identify actionable outcomes.
Who are Business Intelligence users?
Anyone currently using or anticipating to use the EH&S
Technology Suite
Benefits of Business Intelligence
• Expedites informed decision making by streamlining
processes and removing extra workload
• Enables communication to multiple groups of people by
leveraging data from across the EH&S Suite of
applications
• Identifies efficient business processes and inefficient
business processes by unlocking the inherent (but not
necessarily apparent) value in our data
• Aids in business predictability
• Empowers people
Report Example
UC EHS Technology Suite Support
For information about any of our EH&S systems
Contact the UC ERM Service Desk at
ERM@ucop.edu