Work Write-Ups:
A Practical Guide
2010 CDBG Recipients’ Workshop
Work Write-Ups
We will discuss:
1. What they are.
2. Why they’re important.
3. The tools and the preparation.
4. Where to begin and what to look
for.
2010 CDBG Recipients’ Workshop
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September 30, 2010
Work Write-Ups
We will not discuss:
1. The detailed process of completing a
WWU form.
2. Specific details of Data in the WWU
form.
3. The Request for Bid Form.
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Work Write-Ups are:
• An absolute essential component of a
Rehabilitation or Reconstruction project.
• An instrument to calculate cost estimates.
• A binding component of a Construction
Contract.
• A requirement in Arbitration situations.
• To be signed and dated by all parties.
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Work Write-Ups:
Specify EXACTLY
▪
▪
▪
▪
What is to be done.
What materials are to be used.
How the work will be accomplished.
What specifications and
characteristics the material will have.
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Work Write-Ups:
• Can not be altered without a Change
Order.
• Must comply with State and Local
Building Codes and Local Minimum
Property Standards.
• Must be signed by all parties prior to
proceeding with change.
2010 CDBG Recipients’ Workshop
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Work Write-Ups:
Who are the Parties in a Rehab or
Recon Project?
1. The Home Owner
2. The Contractor
3. The Rehab Advisor
Is the Rehab Advisor a party to the
Rehab Contract?
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Why do we go
through this
process?
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A Case for Buying a New Vehicle
My new vehicle can be a:
▪
▪
▪
▪
▪
▪
Sedan
Coupe
Convertible
SUV
Pick-up
Motorcycle
2010 CDBG Recipients’ Workshop
Let’s call these
the ARTICLES
The thing we
want to replace.
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September 30, 2010
A Case for Buying a New Vehicle
I want my new vehicle to:
•
•
•
•
•
•
Be Safe for the whole family.
Be Comfortable in all weather.
Be Fun to Drive.
Carry lots of “toys”.
Be “Sporty”.
Make me LOOK GOOD!
Let’s call these SPECIFICATIONS of the ARTICLE
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A Case for Buying a New Vehicle
My new vehicle must also:
• Cost under $18,000.
• Get EPA mileage of over 33 city, 42
highway.
• Have low insurance premiums.
• Fit into my garage.
Let’s call these ATTRIBUTES of the ARTICLE
2010 CDBG Recipients’ Workshop
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September 30, 2010
A Case for Buying a New Vehicle
ELEMENTS
WANTS
ATTRIBUTES
SAFE
COMFORT
FUN
CARRY TOYS
SPORTY
LOOK GOOD
SEDAN
COUPE
Y
Y
Y
Y
Y
Y
N
N
N
Y
HAIR COLOR HAIR COLOR
$18,000
POSSIBLE
EPA MILEAGE LEAD FOOT?
LOW INSURANCE
Y
FIT INTO GARAGE
Y
CLOSE
MIGHT
Y
Y
CONV.
Y
Y
Y
N
Y
Y
SUV
Y
N
Y
Y
N
?
PICK-UP
Y
N
N
Y
N
N
MOTORCYCLE
N
N
Y
N
Y
JEANS SIZE
MIGHT
N
N
Y
N
N
N
N
LOW END
N
Y
MIGHT
Y
Y
N
Y
CONCLUSION: We’re not going to get everything so let’s get specific
2010 CDBG Recipients’ Workshop
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THE HARD FACTS:
Just as in purchasing a new vehicle, you’ll never
get everything you want in a Rehab nor will
everything be appropriate.
In CDBG, it’s about the fundamentals: you, along
with the home owner, must be specific in what
ARTICLES are going to be part of the project.
YOU must be the voice that informs the Contractor
exactly what is to be done…your tool:
THE WORK WRITE-UP
2010 CDBG Recipients’ Workshop
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September 30, 2010
Who are the Parties in a
Rehab or Recon Project?
The Home Owner,
The Contractor,
and YOU, the Rehab Advisor.
Are YOU a party to the Rehab or Recon Contract?
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September 30, 2010
Work Write-Ups
What are the components of a WWU?
1. ARTICLE (The ITEM that will need
replacement)
2. SPECIFICATIONS
3. ATTRIBUTES
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September 30, 2010
The Components of a WWU
The
ARTICLE Identifies the ITEM:
• a sedan, a motorcycle, a convertible, an
SUV.
OR
• A door, window, carpet, sink, sheetrock,
siding, roof.
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The Components of a WWU
The SPECIFICATIONS sets forth the
Characteristics of the ARTICLE.
• Carry a lot of toys, fun, looking good, sporty.
OR
• Material to be used, size of area, thickness,
durability, how it will be installed and finished,
grade or quality.
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September 30, 2010
The Components of a WWU
The ATTRIBUTE describes the
distinctions of the ARTICLES.
• EPA mileage, Insurance premiums, initial
cost
OR
• Color, texture, accessories, aesthetic
options.
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Developing the WWU: what do
we need to know.
1. The ARTICLE: what is it - a door, window,
carpet, electrical system.
2. The SPECIFICATIONS: the size, material,
location, area, material type, style, ADA
compliant, installation procedures,
warranty period.
3. The ATTRIBUTES: desired texture or color,
trim, number of keys, maximum cost
allowance.
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Developing the WWU
Tools of the TRADE
• Flashlight
• Screwdriver
• Tape Measure
• Pen and Paper (preferably Graph
Paper)
• Camera
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September 30, 2010
Developing the WWU: How do
we find out what do we need to know.
1. Do an initial walk-thru to get a “feel” for the
project.
2. Ask the home-owner what their concerns
are.
3. Take plenty of notes.
4. Look for incipient problems.
5. Photos are an essential part of creating a
WWU.
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September 30, 2010
Developing the WWU: How do
we find out what do we need to know.
• Probe, inspect, cut, open, thump, lift.
• Look for signs of excessive wear.
• Inspect for mold, mildew, peeling or chipped
paint.
• Curled or discolored roof shingles.
• Rotted or discolored wood, siding, trim.
• Stained or discolored ceiling.
• Give special attention to roof decking and
floor underlayment especially at corners.
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Developing the WWU: What
information will I need?
•
•
•
•
•
Measure exterior dimensions of home.
Measure each room and hallway.
Measure ceiling height.
Measure door and window sizes.
Using these measurements, create a
good (or at least reasonable) sketch of
the structure.
• Use your photo’s to assist with details.
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September 30, 2010
Developing the WWU
4 5 '-1 0 "
1
1 1 '-3 "
2
1
3 '-5 "
2
CLO
1
1 1 '-9 "
2
BEDROOM 2
LAUNDRY
K IT C H E N
7 '-6 "
1
1 1 '-1 0 "
2
5 '-7 "
M ASTER BEDROOM
14'
1
2 3 '-1 "
2
9 '-6 "
5 '-3 "
1 4 '-1 0 "
BATH
2 2 '-4 "
CLO
North
1
1 7 '-1 0 "
2
1
1 1 '-0 "
2
BEDROOM 1
N
D IN IN G R O O M
L IV IN G R O O M
7 '-3 "
7 '-6 "
12'
13'
15'
2010 CDBG Recipients’ Workshop
8 '-6 "
8 '-6 "
1 3 '-1 0 "
Page 24
8 '-6 "
September 30, 2010
Developing the WWU
Identify each ARTICLE individually.
Example: Remove and replace front entrance door.
Identify the SPECIFICATIONS of the ARTICLE.
Example: Door shall be 30-68 pre-hung solid core wood
with 4 steel hinges. Door shall have exterior lock set and
dead bolt safety. Install peep hole at 4’-8” AFF.
Identify the ATTRIBUTES of the ARTICLE.
Example: Door shall be primed with single coat latex
primer and finished with 2 coats exterior grade latex
enamel in owners choice of color.
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September 30, 2010
Developing the WWU
I suspect there’s
work to be done here!
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September 30, 2010
Developing the WWU
What’s the ARTICLE?
What are the SPECIFICATIONS?
▪ Size? (How would I know how much I
need?)
▪ Material? (How would I know the material?)
▪ What about Quality?
▪ What other Specifications might I need?
What are the ATTRIBUTES?
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September 30, 2010
Developing the WWU
ROOF
ROOF
TRIM
WINDOW
`
STRUCTURAL
What else needs attention?
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Developing the WWU
But where do I find a good set of
SPECIFICATIONS for each
ARTICLE?
And how will I estimate the cost per
ARTICLE?
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September 30, 2010
Developing the WWU
u
A ffa
ir s
G e o r g ia
nt of Com
m
ty
Unit Cost for each ARTICLE
Given
pa
e
r tm
ni
SPECIFICATIONS for each
ATRICLE
De
Hundreds of ARTICLES listed
“ U n d ersta nd in g a n d Crea ting
a Work Write-U p ”
Common unit of measure for
each ARTICLE
2010 CDBG Recipients’ Workshop
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September 30, 2010
Developing the WWU
1. The CD contains a Step-by-Step narrated
tutorial on how to create a good WWU.
2. Examples of Blank forms, completed
forms, and Request for Bid Forms.
3. Unit Costs for all Specified ITEMS.
4. Abbreviations of common units of
measure.
5. It’s as simple as “Copy and Paste”.
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Developing the WWU
DCA Specification Data Sheet:
EXAMPLE
Specification
Chisel out damaged parquet blocks. Heat
soften and clean glue from underlayment.
Replace with matching prefinished wood
parquet.
Prepare floor by renailing deck tightly to
joists with screw shank nails, 8" OC.
Install tongue and groove white or red oak,
with moisture content of 6-8% using a
flooring nailer. Drum sand edge and apply
one coat of sanding sealer followed by 2
coats of clear Satin Polyurathane floor
finish by Sherwin-Williams, Benjamin
Moore, or equal.
DCA
Unit
No. of Unit Cost
Spec # Measure Units
2365
SF
$5.75
2375
SF
$7.10
Trade Mod Date
SpecTitle
ID
10
Feb-98 FLOOR--PATCH
PARQUET
10
Feb-98
FLOOR--CUSTOM
WOOD REPAIR
FLOOR--OAK T&G
10
Feb-98
10
Feb-98
Feb-98
Feb-98
Feb-98
**FLOOR MOLDING**
BASEBOARD--RANCH
FLOORING--WOOD
CUSTOM
Install finger jointed 9/16" x 3-1/2" ranch
base with finish nails or tee headed brads.
2405
LF
$2.45
10
10
10
Install 1"x4", #2 grade pine base with finish
nails or tee headed brads.
Install pine shoe molding nailed 2' on
center to create the tightest possible seal
between the baseboard and floor using
finish nails or tee headed brads.
2410
LF
$4.20
10
Feb-98
BASEBOARD--1"X4"
2415
LF
$0.87
10
Feb-98
SHOE MOLDING
2010 CDBG Recipients’ Workshop
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September 30, 2010
Developing the WWU
Replace 47 l.f. of 4” base molding.
Specification
DCA Spec #
Unit
Measure
No.
of
Unit
Unit
Cost
10
Feb-98
10
Feb-98
**FLOOR
MOLDING**
Install finger jointed 9/16" x 3-1/2"
ranch base with finish nails
or tee headed brads.
2405
LF
$2.45
10
Feb-98
BASEBOARD-RANCH
Install 1"x4", #2 grade pine base
with finish nails or tee
headed brads.
2410
LF
$2.10
10
Feb-98
BASEBOARD-1"X4"
Install pine shoe molding nailed 2'
on center to create the
tightest possible seal
between the baseboard and
floor using finish nails or
tee headed brads.
2415
LF
$0.87
10
Feb-98
SHOE MOLDING
Install base cap on 3-piece
baseboard assembly to
match original as closely as
possible.
2420
LF
$0.81
10
Feb-98
BASEBOARD TOP
2010 CDBG Recipients’ Workshop
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September 30, 2010
IN CONCLUSION…
• On site and field inspection training is
available free through our office.
• Individual instruction on creating
“Work Write-Up’s” and “Request for
Bid” is available…free as well.
2010 CDBG Recipients’ Workshop
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September 30, 2010
QUESTIONS…
For additional information or assistance,
please feel free to contact:
Thomas Spinks
(404)679-3128
thomas.spinks@dca.ga.gov
2010 CDBG Recipients’ Workshop
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September 30, 2010