Office of Facilities and Grounds
UH Manoa Faculty Senate
January 2012
1. Upcoming Projects
2. Campus Space Analysis
3. Campus Energy Report
6 April 2015
UHM Office of Facilities and Grounds
1
Office of Facilities and Grounds
Some Facility Definitions
6 April 2015
Term
Definition
AIM
The computerized Work Order maintenance management and space
management system used to track work orders and manage available
campus space
CRDM
Capital Renewal and Deferred Maintenance – The amount of capital
dollars needed to repair the backlog of deferred maintenance and a
forecast of future required capital maintenance needs
FCA
Facilities Condition Assessment – A physical assessment of the
actual condition of campus buildings used to validate life-cycle
models
FRRM
Facilities Renewal and Resources Model – A computerized life-cycle
modeling system for tracking and forecasting campus capital
requirements
GF
General Funded Buildings (i.e. Classrooms, Lab, Offices, etc.)
GSF
Gross Square Feet
NASF
Net Assignable Square Feet – The space you can actually assign to
an activity (i.e. Classroom, Lab, Office, etc.)
PM and RM
Preventative Maintenance and Reactive (Repair) Maintenance
UHM Office of Facilities and Grounds
2
Office of Facilities and Grounds
Upcoming Projects
(March 2012 – August 2013)
Edmondson Hall
Gartley Hall, Structrual Retrofit and Renovation
Campus Lighting Upgrades - Design/Build RFP
Clarence T.C. Ching Athletic Complex
Art, Biomed, Kennedy, Moore, Sakamaki, St. Johns Hamilton Library Phase 2 - R/R Central Plant Sys, HVAC
Biomedical Sciences Bldg, Stabilization Improvements
Various Buildings, Elevator Modernization Phase I
Women's Locker Room & Nagatani Academic Center
HPER/A - Upgrades to HVAC, plumbing, equipment,
Biomed R/R HVAC Equip, Reheat h2o sys, bldg air bal &
Loop D - Extend secondary piping, R/R Central Plant Sys
Stan Sheriff Center, R/R HVAC Equipment, and
Bilger Addition, R/R HVAC - Central Plant Equipment
Bilger Hall - General Mechanical Repairs & Upgades to
Coconut Island, Code & Safety Improvements - Marine
Art Building, Electrical Distribution System
Music Complex, R/R bldg HVAC equipment & controls
Queen Liliuokalani Student Svcs Center, General exterior
6 April 2015
15,000,000
12,500,000
10,000,000
8,697,941
5,500,000
4,500,000
4,230,000
4,100,000
3,863,500
3,751,752
3,400,000
2,987,966
2,500,000
2,100,000
2,083,000
2,054,000
1,993,000
1,800,000
1,650,000
Kennedy Theatre, Repaint/Repair Exterior
782,000
Auxiliary Services Building, Health Services Building, and
728,000
Upgrade Metering, Phase I
700,000
Marine Sciences Building, Repaint/Repair Exterior
661,000
Watanabe Hall, General Repairs and Repainting
554,000
Pope Laboratory (Head House) Reroof
525,000
Shidler College of Business (SCBA), Electrical Distribution
525,000
Everly Hall, Reroof
390,000
PRI Building #1 Reroof
380,000
Holmes Hall, Upgrade Lighting
349,000
Law School & Law Library Reroof
340,000
Fire Safety Improvements -- Music Complex, Replace Fire
300,000
Keller Hall, Electrical Distribution System Improvements
250,000
George Hall, Electrical Distribution System
218,000
Lyon Arboretum Cottage Demolition
200,000
Institute for Astronomy, Replace Fire Alarm System
164,000
Architecture Building, Lighting Upgrades
120,000
Spaulding Hall, Lighting Upgrade
104,000
TOTAL CONSTRUCTION
102,301,159
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
How Projects Are Created
Annually
UH System
Issues a Capital
Renewal Report
based on OFG
Inputs
BOR
Legislature
UH System
CFPB
Review
Facilities
Prioritizes
Project
List
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
Campus Space Analysis Update
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
Overview
• Goal to provide an accurate management tool for space
management and space costing
• Sources of information for the creation of data sets:
– Space
• AIM Space Management Data
– Annualized 10-year CRDM Requirement
• FRRM and FCA
– Annual PM, RM, Materials and Electrical Expenses
• FCA, AIM Actual, and imputed for null data
• Labor Cost data based on external shop rates
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
Status
• AIM Space Survey 90% complete
–
–
–
–
188 GF buildings
8,245 individual spaces
3.8 million GF Net Assignable Square Feet (NASF)
Major challenges to keep current
• We can now report Net Assignable Square Feet by type,
building, and room
• Building Cost Data set 90% complete
• We have now have the ability to understand expenses
by individual building GSF
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
The Top 80% of all GF NASF Uses
OFFICE
RESEARCH/NONCLASS LABORATORY
STACK
CLASSROOM
CLASSROOM LABORATORY
ATHLETIC FACILITIES SPECTATOR SEATING
OFFICE SERVICE
CENTRAL STORAGE
RESEARCH/NONCLASS LABORATORY SERVICE
CONFERENCE ROOM
ATHLETIC OR PHYSICAL EDUCATION
SHOP
SLEEP AND STUDY WITH TOILET OR BATH
OPEN LABORATORY
ATHLETIC OR PHYSICAL EDUCATION SERVICE
GREENHOUSE
CENTRAL COMPUTER OR TELECOMMUNICATIONS
TOTAL
6 April 2015
UHM Office of Facilities and Grounds
1,121,305.37 28.23%
478,853.35 12.05%
277,604.37 6.99%
225,761.43 5.68%
166,855.50 4.20%
134,255.96 3.38%
123,446.03 3.11%
117,550.89 2.96%
95,303.31 2.40%
80,225.13 2.02%
68,360.68 1.72%
65,036.47 1.64%
51,014.70 1.28%
46,805.78 1.18%
43,297.06 1.09%
42,873.29 1.08%
31,272.73 0.79%
3,169,822.04 79.79%
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Office of Facilities and Grounds
Classrooms
CLASSROOMS
Kuykendall Hall
Shidler College of Business
Moore Hall
Webster Hall
Law School
Art Building
Bilger Hall
Architecture Building
Keller Hall
Saunders Hall
Biomedical Sciences Building
George Hall
Sakamaki Hall
6 April 2015
COUNT
UHM Office of Facilities and Grounds
NASF
27
22
38
12
11
8
5
7
11
11
9
8
16
20,357
19,756
14,192
10,079
9,415
8,915
8,531
8,361
8,135
7,669
7,596
6,490
6,354
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Office of Facilities and Grounds
Building Data
• There are 212 Total GF On-Campus Buildings
comprising 4.6 M GSF
• 51 GF Buildings have actual electricity data
– 69% of the GSF and 80% of the kWh used on-campus
• 58 GF Buildings have FCA PM cost data
• 139 GF Buildings have AIM RM cost data
• By employing linear approximation for the buildings
without PM and electricity data we created a list of 139
GF Buildings (4.4 M GSF 90% of Operating Costs)
joined with CRDM to create an annual cost per GSF per
building
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
Ranked by Actual kWh
bildingname
Hamilton Library
POST
Holmes Hall
Biomedical Sciences
St. John Laboratory Complex
Bilger Addition
Agricultural Sciences
HIG
Saunders Hall
HPER
Campus Center
Keller Hall
Astronomy
6 April 2015
fy2011__kWh
annual_elect_exp
12,417,350
3,476,858
8,361,600
2,341,248
6,861,120
1,921,114
6,626,850
1,855,518
5,084,800
1,423,744
5,027,800
1,407,784
3,018,413
845,156
2,961,920
829,338
2,886,125
808,115
2,514,000
703,920
2,357,600
660,128
2,324,310
650,807
2,231,400
624,792
UHM Office of Facilities and Grounds
%
11.9%
8.0%
6.6%
6.3%
4.9%
4.8%
2.9%
2.8%
2.8%
2.4%
2.3%
2.2%
2.1%
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Office of Facilities and Grounds
Ranked by Total Cost per GSF
buildingname
Snyder Hall
Holmes Hall
St. John Laboratory Complex
Bilger Addition
Biomedical Sciences Building
Environmental Health and Safety Office 3-Dive Safety
Pacific Ocean Science & Technology (POST)
Keller Hall
Hawaii Institute of Geophysics
Marine Sciences Building
Wist Hall
Watanabe Hall
Sherman Laboratory
Pacific Biomedical Research Center (PBRC)
Physical Science Building
Krauss Hall
University Avenue #4
Army ROTC #3
Softball Field - Restroom Facilities
Fiscal Services (Financial Management Office)
Agricultural Engineering Institute
Bachman Annex #9
6 April 2015
gsf
18,030
88,546
125,796
73,330
184,592
528
225,000
49,143
126,708
95,500
24,591
66,167
49,042
16,294
42,873
1,540
1,540
1,400
735
1,303
15,689
1,700
total_Ops
495,435
2,281,941
1,820,105
1,701,517
2,453,790
13,665
2,957,952
811,112
1,118,073
940,390
522,099
585,797
547,892
134,971
608,954
29,312
29,312
25,954
12,635
21,953
133,066
25,743
UHM Office of Facilities and Grounds
annual_crdm
total_annual
433,995
929,431
1,903,768
4,185,709
2,877,780
4,697,884
987,596
2,689,113
4,111,695
6,565,485
3,110
16,776
4,167,663
7,125,615
655,270
1,466,382
2,523,760
3,641,833
1,796,685
2,737,075
181,725
703,824
1,289,032
1,874,829
841,697
1,389,588
295,792
430,763
510,367
1,119,321
9,071
38,383
9,071
38,383
8,247
34,200
4,330
16,965
7,675
29,628
198,695
331,761
10,014
35,757
per_gsf
51.55
47.27
37.35
36.67
35.57
31.77
31.67
29.84
28.74
28.66
28.62
28.33
28.33
26.44
26.11
24.92
24.92
24.43
23.08
22.74
21.15
21.03
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Office of Facilities and Grounds
Ranked by Total Cost per NASF
Campus Average $2.71
Building
Annual OpEx
Softball Field - Restroom Facilities
Lab School Lockers (University High School Lockers)
Multipurpose Bldg. (Univ. High)
St. John Laboratory Complex
Bilger Addition
Biomedical Sciences Building
Hawaii Institute of Geophysics
Watanabe Hall
Environmental Health and Safety Office 3-Dive Safety
Pacific Ocean Science & Technology (POST)
Sherman Laboratory
Keller Hall
Korean Studies, Center for
Speech Pathology/Audio Laboratory
Marine Sciences Building
Holmes Hall
Agricultural Science Facility
Art Building
Wist Hall
Law School
6 April 2015
Annual CapEx
12,635
27,474
70,984
1,820,105
1,701,517
2,453,790
1,118,073
585,797
13,665
2,957,952
547,892
811,112
103,745
65,909
940,390
2,281,941
1,191,861
948,258
522,099
588,525
UHM Office of Facilities and Grounds
4,330
14,349
72,563
2,877,780
987,596
4,111,695
2,523,760
1,289,032
3,110
4,167,663
841,697
655,270
126,140
79,722
1,796,685
1,903,768
886,922
2,086,942
181,725
461,144
NASF
148
419
2,231
74,281
47,065
116,308
64,560
36,603
341
150,321
29,999
31,989
5,091
3,234
61,699
95,318
47,883
70,132
16,656
24,882
Monthly
Cost/NASF
9.57
8.33
5.36
5.27
4.76
4.70
4.70
4.27
4.10
3.95
3.86
3.82
3.76
3.75
3.70
3.66
3.62
3.61
3.52
3.52
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Office of Facilities and Grounds
Sustainability
6 April 2015
UHM Office of Facilities and Grounds
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Office of Facilities and Grounds
FY 2007 Energy Usage Reduction Plan
Baseline Electrical Usage
Baseline Annual kWh
2006
2007
2008
2009
2010
2011
2012
2013
2014
121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873
Engergy Program Savings kWh
Mechanical Systems kWh
Conservation kWh
Perfornace Contracting kWh
RCx kWh
PV Systems kWh
Tota Program Savings kWh
Net Requirement kWh
8,500,000
9,000,000
12,400,000
13,000,000
2,000,000
15,200,000
15,000,000
6,000,000
2,000,000
800,000
1,000,000
24,800,000
17,000,000
8,000,000
8,000,000
2,000,000
2,000,000
37,000,000
19,000,000
8,000,000
12,000,000
2,000,000
2,000,000
43,000,000
21,000,000
8,000,000
16,000,000
2,000,000
2,000,000
49,000,000
23,000,000
8,000,000
20,000,000
2,000,000
4,000,000
57,000,000
112,850,873 112,350,873 108,950,873 106,150,873
96,550,873
84,350,873
78,350,873
72,350,873
64,350,873
12.4%
4.9%
1.6%
0.7%
0.8%
20.4%
14.0%
6.6%
6.6%
1.6%
1.6%
30.5%
15.7%
6.6%
9.9%
1.6%
1.6%
35.4%
17.3%
6.6%
13.2%
1.6%
1.6%
40.4%
19.0%
6.6%
16.5%
1.6%
3.3%
47.0%
200,000
8,500,000
9,000,000
12,400,000
Percent Reduction Targets
Mechanical Upgrades
Conservation
Perfornace Contracting
RCx
PV Systems
Total Reduction
7.0%
7.4%
0.0%
0.0%
0.0%
0.0%
7.4%
10.2%
0.0%
0.0%
0.0%
0.0%
10.2%
10.7%
1.6%
0.0%
0.2%
0.0%
12.5%
© 2008 UHM Facilities Management
15
Office of Facilities and Grounds
Sustainability Program: Energy Retrofits
Art Building HVAC Replacement
Bilger Addition Prelinary Repairs
Bilger Hall, Mechanical Repairs, Upgrade Chilled Water sys. & controls
BioMed, Laboratory Animal Services, HVAC System Upgrades
Biomedical Sciences Bldg HVAC Repairs
Coconut Island, HIMB, A/C and Misc. upgrades
Campus Wide EMCS Upgrades - Phase 1
George Hall, Air conditioning and ventilation modifications
Gilmore Hall HVAC Repairs - Phase 1
Hamilton Library
IFA Manoa HVAC Repairs
Kennedy Theatre HVAC Repairs
Moore Hall HVAC - Phase 1
Moore Hall HVAC - Phase 2
Music Building Complex (Orvis) HVAC Repairs
PE Athletic Complex Hot Water System
Sakamaki Hall HVAC Replacement -Phase 1 and 2
SCBA Mechanical Repairs-Chilled Water Plant Improvements
St. John Laboratory Complex HVAC Repairs
Stan Sheriff Center HVAC Repairs
Watanabe Hall HVAC Repairs
Campus Wide Water Conservation Upgrades - Phase 1
TOTAL
$5,035,130
$7,909,125
$119,883
$90,253
$3,856,000
$3,650,000
$804,543
$34,686
$2,742,802
$7,576,079
$541,000
$228,000
$466,000
$2,117,187
$840,000
$10,776
$5,688,220
$2,683,246
$695,000
$1,297,000
$2,612,672
$1,099,941
$50,097,543
Over 20 Projects Implemented since FY2008
Office of Facilities and Grounds
Sustainability Program: Distributed Chill Water Loops
• The key success factor has been UHM designed chill-water “Smart
Water” Systems that permits the sharing of interconnected building
chill-water plants so that on cooler days a single building chill water
system – operating at higher efficiency – can provide chill water to
multiple buildings
Office of Facilities and Grounds
Energy Usage and Expense Trends 1Q FY2008 – 1Q FY2012
140,000,000
$0.60
120,000,000
$0.50
100,000,000
$0.40
80,000,000
$0.30
Annual Net U sage kWh
60,000,000
Annual Exp ense
Average C ost/kWh
$0.20
40,000,000
$0.10
20,000,000
-
$0.00
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
6 April 2015
© 2008 UHM Facilities Management
18
Office of Facilities and Grounds
Mānoa Campus Energy Sustainability Program
GF Total usage has decreased 13.5%
Total Campus usage has decreased 9.4%
Office of Facilities and Grounds
Annual Mānoa Campus Energy Expenses
FY2007
Classrooms, Labs, and Athletics
FY2008
FY2009
FY2010
$16,313,577 $19,006,153 $18,999,335 $16,872,090 $17,798,432
New Classrooms and Labs
Housing and Campus Center
Total Electrical Expense
FY2011
$345,330
$2,870,567
$3,580,285
$3,434,611
$3,147,387
$3,784,775
$19,184,144 $22,586,437 $22,433,946 $20,019,477 $21,928,537
Office of Facilities and Grounds
TOTAL Utility Cost Trends FY 2011 vs. FY 2012
6 April 2015
UHM Office of Facilities and Grounds
21
Office of Facilities and Grounds
Electrical Cost Trends FY 2011 vs. FY 2012
6 April 2015
UHM Office of Facilities and Grounds
22
Office of Facilities and Grounds
Cumulative Annual Variance by Cost Element
6 April 2015
UHM Office of Facilities and Grounds
23
Office of Facilities and Grounds
Mānoa Energy BTU per GSF
6 April 2015
UHM Office of Facilities and Grounds
24
Office of Facilities and Grounds
Mānoa Energy Cost Comparison per GSF
6 April 2015
UHM Office of Facilities and Grounds
25
Office of Facilities and Grounds
Cost per Student FTE
6 April 2015
UHM Office of Facilities and Grounds
26
Office of Facilities and Grounds
Sustainability Program: Mānoa Green Days
• Over twenty main campus buildings currently participate in the
program representing nearly 1,000,000 GSF of campus floor space.
• July 2009 pilot “power-downs” were implemented on selected
buildings.
• In November 2010 the program was expanded to all participating
buildings during the weekends, Thanksgiving break, and Christmas
breaks.
• As a result of the MGD program the campus has experienced a
reduction of over 900,000 kWh or 1% of its annual usage in
addition to allowing UHM Facilities to gain critical experience
exercising real-time control over its chill water and electrical
distribution system.
Office of Facilities and Grounds
Lighting Retrofit, Photovoltaic Power, Demand Response
• Campus-Wide Lighting Retrofit Design-Build Project currently
pending RFP release
– RFP for Campus-wide lighting retrofit of up to 4.5 million GSF
– Estimated 10-15% energy reduction
• UHM Facilities is currently teamed with energy consultants
Newcomb, Anderson, and McCormick (NAM) to acquire 5 MW of
Photovoltaic Electricity
– Estimated 7-10% energy reduction
• New Energy Management Systems enable Demand Response
– Estimated 10-15% energy reduction
Office of Facilities and Grounds
Proposed On-Campus Photovoltaic Roof-top and Car Canopy Sites
Office of Facilities and Grounds
Conclusions
• Manoa currently has more campus than it can afford
• Student Tuition as a source of utility funds is limited
– $1,665 per Student FTE FY2011
– $2,265 per Student FTE FY2012
• UH Manoa Must Rationalize its Facility Expenses to
match available Tuition resources
– Increased reliance on debt financing of projects
– Increased reliance on new sources of revenues
– New Cost Allocation Model
• We need to work together to develop a new Campus
6 April 2015
UHM Office of Facilities and Grounds
30