6: Working with Copy
&
When to Create a New
Record
1
Change over Time
• Using existing copy
– What types of change can be
accommodated?
– How to edit?
• RDA & AACR2/CSR records
• Pre-AACR2 successive entry records
• When to consider re-describing to RDA?
• Creating a new record
– When?
– What level?
2
Manifestation: Types of change (1)
• Carrier type (3.22.6)
• Minor title changes (2.3.2.13.2)
• Edition not changing scope of publication
(2.5.1.6)
• Publisher/distributor/manufacturer (2.8-2.11)
– Publisher: Place (2.8.2.7)
– Publisher: Name (2.8.4.8)
3
Manifestation: Types of change (2)
• Series (2.12.1.6)
• Numbering (2.6.1)
• Frequency (2.14.1.4)
• Editors, issuing bodies, etc. (2.4.1.10)
4
Carrier types (3.1.6, 3.22.6)
• Minor changes:
– Broadsheet to volume (Media type: unmediated)
– Microfiche to microfilm (Media type: microform)
– CD-ROM to DVD-ROM (Media type: computer)
• New record required:
– Print to CD-ROM
– CD-ROM to online
(Media type change:
unmediated to computer)
(Media type: computer)
5
Exercise: Carrier type
The last CD-ROM issue was: 1997/2001.
The first DVD-ROM issue was: 1998/2002.
6
Exercise: Carrier type (2)
300 ## $a computer discs ; $c 4 3/4 in.
500 ## $a Issues for 1989/1992-1997/2001 on CD-ROM; issues for 1998/2002- on
DVD-ROM.
7
Minor Title Changes & Variant Titles
• Changes in title proper of serials:
– RDA 2.3.2.12.2
• Major and minor changes
– RDA 2.3.2.13
– LC-PCC PS general guidelines and LC-PCC
PS for minor change categories
• Title changes: no change in practice!
8
Minor title changes (2.3.2.13.2, 2.20.2) ,
parallel (2.3.3.5), and variant titles (2.20.2.4)
Coding for CONSER core:
– 245 00 $a Title
– 246 1# $i Issues for … have title: $a [later title]
– 246 1# $i Issues for … have English title: $a
[later parallel title]
– 246 1# $a [variant title] $f <Nov. 2011->
Example
245 00 $a Géologie de la France.
246 1# $i Issues for 1988-1989 have title: $a Géol. Fr.
246 1# $i Issues for 1994-2000 also have English title: $a Geology of
France and surrounding areas
246 1# $a GFSA $f <1995>-1999
9
Edition statement (2.5.1.6, 2.20.4)
Changes in edition statement:
• No change in scope? → Record changes from
later issues if important for identification
• Example
250 ## $a Property & casualty insurance edition.
500 ## $a Issues for Dec. 29, 1986-Jan. 2, 1989 called
Property & casualty/employee benefits edition; issues for
Jan. 9, 1989 called Property & casualty/risk & benefits
management edition.
10
Publisher change (2.8, 2.20.7)
• Reminder:
– Existing:
• 260 # # (if 260 is present, leave tag as-is) OR
264 # 1 (for RDA record created after August 2011)
• Add: $3 Coverage
– New:
• 264 2 1 (intermediate)
264 3 1 (most recent)
• $3 Coverage
[recorded]
• $a Place : $b Publisher [transcribed]
• $c Date (if ceased)
[transcribed]
11
Exercise: Publisher
Fixed field: 008/15-17 (Ctry): nyu
After this record was created, the cataloger received some additional issues (though
not a complete run). Here are some changes discovered:
--By the “February 1990” issue, the place of publication moved to: Tonawanda, NY
--By the “February 1991” issue, the place of publication moved to: Las Vegas, NV
The Raving Lunatic Society remained the publisher throughout the life of the serial.
The latest issue received was: Volume 7, issue #1 (May 15, 1993).
12
Exercise: Publisher change (2)
Fixed field: 008/15-17 (Ctry): nvu
13
Frequency change (2.14.1.4, 2.20.12)
Coding: Recorded; CONSER practice: keep all
– 310 ## $a Frequency, $b coverage [current]
– 321 ## $a Frequency, $b coverage [oldest]
– 321 ## $a Frequency, $b coverage [next oldest]
14
Numbering (2.6.1, 2.20.5)
• Coding: Partially transcribed
• Reminder: If numbering starts over without
series designation, supply [new series]
• Options:
– 362 1#
– 515 ##
$a
$a
If have first/last in range
In all situations
Example 1
362 1# $a Began with: No 7 (année judiciaire 1998/1999); ceased with no 13
(année judiciaire 2004/2005).
-------------------------------Example 2
362 1# $a Began with December 1971.
515 ## $a Issues for <May 2010-> called: <2nd series, volume 1, issue 5->
15
Issuing body (2.20.3.6.2)
• CONSER practice: [introductory word(s)]:
[information], [dates]
Example
550 ## $a Issued by: Bureau of Vital Statistics,
1964-1977; by: Bureau of Vital Records, 1978-
16
Other considerations
• CEG B4
• FF Dates: If most recent issue (or known issue) is
older than 3 years:
– 008/06 (Status): u
– 008/11-14 (Date2): uuuu
• Basis of identification: If have a later issue than
had previously been noted, add or revise 588:
588 ## $a Latest issue consulted: … .
588 ## $a Latest issue consulted: … (publisher’s
Web site, viewed …).
17
Expression-level change (7.29.2.3)
• So far, ALL changes can be accommodated
• Types of change common to serials:
– Language
– Script
• Examples:
546 ## $a Volumes 1-3 in French; volumes 4-7 in
German.
546 ## $a In Azerbaijani (Cyrillic), <1999->; (Latin),
<2002-2003>
18
Work-level change (Chapter 6)
• Parallel language titles appearing on later
issues (6.2.3.4)
• Variant titles that differ significantly from
the preferred title and might reasonably be
sought (6.2.3.3)
• Nature of the content (7.2.1.3)
19
Hybrid: Editing AACR2/CSR Records
• Documentation: Post RDA Implementation
Guidelines and Standards
http://www.loc.gov/aba/pcc/
• May follow RDA conventions to maintain
AACR2/CSR records
• May add (or add to) 336-338 fields
• Should create RDA NARs if additional name
headings are needed (e.g., issuing body)
• Many changes can be made without re-describing
serial using RDA
20
Exercise: CSR record maintenance
FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x
008/15-17 (Ctry) = nju
Issue : Volume 87, issue 4 2012
Philadelphia, PA * Taylor and Francis * Published 5 times a year
What enhancements could/should be made to reflect this issue?
21
Exercise: CSR record maintenance (2)
FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x
008/15-17 (Ctry) = pau
22
Editing pre-AACR2 records using RDA
• Watch for: Partial title that needs to be
reconsidered (e.g., “Report” rather than
“Report of the [Body]”)
• Before editing:
– Create DBO to reflect issue used for description
if known, based on 362, 936, and any other data:
– Remove 936
• Apply Hybrid Record Guidelines
http://www.loc.gov/aba/pcc/rda/PCC%20RDA%20guidelines/Hybrid-Guidelines-Serials-PostImpl.docx
23
Exercise: Pre-AACR Maintenance
Issue: Volume 35, Number 2, May 2012
Published: Baltimore, Maryland, USA * The Johns Hopkins University
Press
24
Exercise: Pre-AACR Maintenance
25
Would you re-describe to RDA if …?
• CSR CONSER Record: e-Level 8 (ISSN Pre-pub)
Cataloger has first issue in hand.
• Pre-AACR2 Record:
– 110 2# $a Society of Archivists.
– 245 10 $a Journal of the Society of Archivists.
2011: Name of body changed to: Archives & Records
Association.
No change to title (oddly enough).
• AACR2 CONSER Record based on: Vol. 8, no. 3
245 00 $a ME insights.
Cataloger has volume 1, number 1 with title:
Middle East insights.
26
When do you need a new record?
W Change to authorized access point representing work
Title proper
--Major change to title proper
--Major change to original title for language expression
Creator
--Authorized access point for person, family, or corporate body
used in identifying the work
--Change affecting name of person, family, or corporate body used
as an addition to authorized access point for the work
--Work under title changes to work under creator
M Change to manifestation that cannot be accommodated in
description
Mode of issuance
Media type of a serial
Edition affecting scope or coverage
6.1.3.2.1
6.1.3.2.2
6.1.3.2
1.6.2.1
1.6.2.2
1.6.2.5
27
New record? New work?
Situation
245 00 $a Newsletter of the American Health
Foundation
Change: Newsletter of the Institute for Cancer
Prevention
28
New record? New work?
Situation: Loose-leaf publication
100 1# $a Dobbs, Marian F.
245 10 $a Determining child & spousal
support
Change: Serial publication
245 00 $a Determining child & spousal
support
29
New record? New work?
Situation:
245 00 $a Hong Kong business directory.
300 ## $a CD-ROMs
Change in 2007: Issued only on DVD-ROMs
Change in 2009: Issued only online as pdf file
Change in 2012: Issued online as a database
30
New record? New work?
Situation: Spanish-language edition
130 0# $a Worldnet at a glance. $l Spanish.
245 10 $a Worldnet en un vistazo.
---------------------------------------------------------Change:
--New English-language title is: Worldnet
--Spanish-language title is: Worldnet en un
vistazo
31
RDA: Requiring a new description
32
Summary
• Change within: Manifestation, Expression,
and Work-level change
• Hybrid-Record techniques
• Re-description to RDA
• Change without: Work/Expression,
Manifestation
33