CALPADS and CAASPP
Integration
TOM TORLAKSON
State Superintendent
of Public Instruction
September 17, 2014
Jessica Barr, Administrator
CALPADS/CBEDS/CDS Operations Office
Educational Data Management Division
California Department of Education
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Agenda
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
•
•
•
•
CALPADS Overview
Student Test Registration
2014–15 Timeline
CALPADS Data Elements
TOMS Test Registration Interface
CALPADS Resources
Contact Information
2
CALPADS Overview
TOM TORLAKSON
State Superintendent
of Public Instruction
• Student level data collection system
• Fall 1, Fall 2, End-of-Year 1-4
• Authoritative source for student
demographics, enrollment, and program
data
• Assessments
• State and federal reporting requirements
3
CALPADS Overview
2014–15 Collection Windows
Census
Day
TOM TORLAKSON
State Superintendent
of Public Instruction
Fall 1
October
1
Fall 2
October
1
End of
Year
1-4
n/a
Primary
Data
• Enrollment
• Graduates/
Dropouts
• Immigrants
• English Learners
• Free or Reduced
Price Meal (FRPM)
Eligible
• Course Enrollment
• Teachers
• English Learner
Services
• Courses
• Grades
• Career Technical
Education
• Program
Participation
• Discipline
• CAHSEE Waivers
and Exemptions
Collection
Window
Certification
Deadline
Amendment
Window
October 1
to
December 12
December 12
December 13
to
February 13
October 1
to
March 6
March 6
March 7
to
April 2
June 1
to
July 31
July 31
August 1
to
September 4
4
Student Test Registration
•
CALPADS is the sole source for student demographic,
enrollment, and program data for the student test
registration system known as the Test Operations
Management System (TOMS)
•
All updates must be made in CALPADS. LEAs cannot
update student demographic, enrollment, or program
data in TOMS.
•
Student accommodations and designated supports are
not collected in CALPADS.
•
Student accommodations and supports cannot be
uploaded by the LEA until CALPADS data is available
in TOMS. (e.g., new enrollments must be uploaded to
TOMS prior to accommodations for the newly enrolled
student.)
TOM TORLAKSON
State Superintendent
of Public Instruction
5
Student Test Registration
TOM TORLAKSON
State Superintendent
of Public Instruction
• Smarter Balanced
– Interim
– Summative
• Pre-Identification (non-Smarter Balanced
assessments)
• Charter schools
– Direct funded: Test independently (per
EC Section 60603)
– Locally funded: Test with Authorizer (per
CAASPP Regulations)
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Student Test Registration
TOM TORLAKSON
State Superintendent
of Public Instruction
Local
Educational
Agency
Student-level
CALPADS submission
Student-level
accommodations*
CALPADS
Student-level
test registration
Test Operation
Management System
(TOMS)
* Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines
(http://www.cde.ca.gov/292859)
7
CALPADS to TOMS
Data Loading Process
1
CDE’s Nightly Extract of
student level data from
CALPADS Operational
Data Store (ODS) and
uploads to TOMS.
TOM TORLAKSON
State Superintendent
of Public Instruction
Continues through
testing window
4
START
Updating CALPADS
ODS with
Demographic,
Enrollment & Program
data
LEAs review TOMS,
verify data uploaded,
and submit
designated supports
and accommodations
to TOMS directly
2
TOMS automated
process determines
any updates,
deletes, and adds
3
8
2014–15 Timeline
TOM TORLAKSON
State Superintendent
of Public Instruction
Oct 1, 2014
CALPADS
Fall 1
And
Fall 2 Open
July 1, 2014
Begin CALPADS
enrollment
March 6, 2015
Dec 12, 2014
CALPADS Fall 2 Certification Deadline
CALPADS Fall 1
certification deadline
April 2, 2015
Fall 2 Amendment
Window Deadline
Feb 13, 2015
Sep 17, 2014
CALPADS Training
for CAASPP
July 1, 2014
July - June
Fall 1
Amendment
Window
Deadline
June 1, 2015
CALPADS End-of-Year
opens
January
June 30, 2015
Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment
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CALPADS to TOMS
• What is CALPADS sending to TOMS?
TOM TORLAKSON
State Superintendent
of Public Instruction
– CALPADS sends all open enrollments with Enrollment Status =
10 or 30, for Grades K-12.
• Concurrent Enrollments (CCEs) – the record with the most
recent enrollment will be sent to TOMS.
• Short Term enrollments: need to exit students
– The following slides will show a mapping from the TOMS Test
Registration expected fields to the CALPADS field element that
is used to populate and/or derive the information.
– NOTE: Independently Testing Charters are NOT the same
as Independently Reporting Charters in CALPADS. Some
charters may be testing differently than how they report to
CALPADS.
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CALPADS Data Fields
TOM TORLAKSON
State Superintendent
of Public Instruction
CAASPP
Field Element
CALPADS Field Element # &
Name
*State
Abbreviation
2.39 - Residential Address State
Province Code
*Responsible
District
Identifier
2.06 - Reporting LEA
*Responsible
School
Identifier
2.07 - School of Attendance
*Last Or
Surname
2.13 - Student Legal Last Name
*First Name
2.11- Student Legal First Name
Middle Name
2.12-Student Legal Middle Name
*SSID
1.08-Statewide Student Identifier
*Confirmation
Code
2.11- Student Legal First Name
*Grade Level
When
Assessed
1.25-Grade Level Code
CALPADS Business Rules (if any)
Independently Testing Charters will
use 2.07 - School of Attendance for
this field.
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* These fields are a priority to begin testing, but all fields are required.
CALPADS Data Fields
TOM TORLAKSON
State Superintendent
of Public Instruction
CAASPP Field
Element
CALPADS Field Element #
& Name
CALPADS Business Rules (if any)
Sex
2.19 - Student Gender Code
Hispanic or Latino
Ethnicity
2.24 through 2.25 - Student
Hispanic Ethnicity Indicator
and Student Missing
Ethnicity Indicator
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
American Indian
or Alaska Native
2.26 through 2.30 - Student
Race 1 Code Through
Student Race 5 Code
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
Asian
2.26 through 2.30 - Student
Race 1 Code Through
Student Race 5 Code
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
Black or African
American
2.26 through 2.30 - Student
Race 1 Code Through
Student Race 5 Code
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
White
2.26 through 2.30 - Student
Race 1 Code Through
Student Race 5 Code
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
Native Hawaiian
or Other Pacific
Islander
2.26 through 2.30 - Student
Race 1 Code Through
Student Race 5 Code
Uses the same CALPADS Business
Logic that aggregates these codes for
federal reporting purposes.
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CALPADS Data Fields
TOM TORLAKSON
State Superintendent
of Public Instruction
CAASPP Field
Element
CALPADS Field
Element # &
Name
CALPADS Business Rules (if any)
Demographic
Race Two or
More Races
2.26 through 2.31
- Student Race 1
Code Through
Student Race 5
Code and Race
Missing Indicator
Uses the same CALPADS Business Logic that
aggregates these codes for federal reporting
purposes.
IDEA Indicator
3.13-Education
Program Code
See Code Set: Education Program Code
Value = 144
Limited English
Proficiency
Status
12.13-English
Language
Acquisition Status
Code
See Code Set English Language Acquisition Code
Set
Value = EL (maps to Yes)
Section 504
Status
3.13-Education
Program Code
See Code Set: Education Program Code
Value = 101 (504 Accommodation Plan)
13
CALPADS Data Fields
CAASPP
Field Element
CALPADS
Field
Element #
& Name
CALPADS Business Rules (if any)
Economically
Disadvantaged
Status
3.13 & 3.23
Education
Program
Code
Enrollment Status Code (Field 1.24) = 10 (Primary) or 30 (Short-term)
AND
Parent/Guardian Highest Education Level Code (Field 2.50) = 14
(Not a High School Graduate) from most recent SINF record based
on effective date
OR
Education Program Code (Field 3.13) = 181 (Free Meals) or 182
(Reduced-Price Meals)
OR
Education Program Code (Field 3.23) = 191 (Homeless)
OR
Education Program Code (Field 3.13) = 135 (Migrant)
OR
Foster Youth Match Result Episode Start Date <= Current Date AND
Episode End Data is Null
OR
Direct Certification = S (SNAP), T (TANF), B (SNAP/TANF) or C
(Certified)
TOM TORLAKSON
State Superintendent
of Public Instruction
14
CALPADS Data Fields
TOM TORLAKSON
State Superintendent
of Public Instruction
CAASPP
Field
Element
CALPADS
CALPADS Business Rules (if any)
Field Element
# & Name
Language
Code
12.15 - Primary
Language Code
English
Language
Proficiency
Level
N/A
Values 1 - 5 based on CELDT testing performance levels.
Migrant Status 3.13 - Education
Program Code
See Code Set: Education Program Code
Value = 135 (Migrant)
Limited
English
Proficiency
Entry Date
12.14 - English
Language
Acquisition
Status Start Date
If English Language Acquisition Status = EL, then this field will be
populated with the English Language Acquisition Start Date.
Limited
English
Proficiency
Exit Date
12.14 - English
Language
Acquisition
Status Start Date
If English Language Acquisition Status = RFEP, then this field will be
populated with the English Language Acquisition Start Date.
Primary
3.21 - Primary
Disability Type Disability Code
15
TOMS Test Registration Interface
TOM TORLAKSON
State Superintendent
of Public Instruction
16
TOMS Test Registration Interface
TOM TORLAKSON
State Superintendent
of Public Instruction
Currently under development
17
Critical Data Points
TOM TORLAKSON
State Superintendent
of Public Instruction
• Section 504 (CALPADS Education
Program Code – 101)
• Special Education (CALPADS Education
Program Code – 144)
• Home/hospital and independent study
• Non public schools
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CALPADS Resources
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
•
•
•
•
Release Updates and Known Issues
Error List
Flash Updates
Data Guide
Self-Paced Training Modules
Glossary (User Manual)
FAQs
19
Contact Information
TOM TORLAKSON
State Superintendent
of Public Instruction
California Department of Education
CALPADS Operations Office
916-324-6738
calpads@cde.ca.gov
http://www.cde.ca.gov/ds/sp/cl/
Service Desk (Operated by CSIS)
916-325-9210
calpads-support@cde.ca.gov
http://csis.fcmat.org/
20
Contact Information
TOM TORLAKSON
State Superintendent
of Public Instruction
• For questions related to TOMS, please
contact:
California Technical Assistance Center
(CalTAC)
800-955-2954
caltac@ets.org
http://caaspp.org
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TOM TORLAKSON
State Superintendent
of Public Instruction
Questions
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
22
DUE ON SEPTEMBER 30
TOM TORLAKSON
State Superintendent
of Public Instruction
• Technology Questionnaire
– http://caaspp.org/administration/forms/questionnaire/
• 2014–15 LEA CAASPP Coordinator Designation
Form
– http://caaspp.org/administration/forms/designation/
• 2014–15 Test Security Agreement
– https://www.formstack.com/forms/?1783041-2IeNij8ecI
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Updates and Announcements
TOM TORLAKSON
State Superintendent
of Public Instruction
• California version of the Individual Student
Assessment Accessibility Profile (ISAAP) tool will
be available by mid-October on caaspp.org
• Set up your test administrations in TOMS ASAP,
no later than December 1
– TOMS Test Administration Setup Manual is
available at http://caaspp.org/administration/toms/
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