Pre Test Workshop
Clark County
LAS
™
Links
English Language Proficiency Assessment
October 2010
IMPORTANT NOTICE
• This presentation provides information
outlined in the “ English Language Proficiency
Assessment Test Coordinator’s Manual (TCM)
2010-2011 Administration”
• For the most current information and
procedures for CCSD, please contact Bruce
Clemmer, ELLP Director, Testing at 855-7771.
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Your Nevada CTB/McGraw-Hill Team
Lynne Czerwinski, Program Manager, Program
Operations
Minal Patel, Scoring Project Manager
Elma N. Pineda-Raney, Ed.D., Senior Evaluation
Consultant
Geri Ray, MBA-HCM State Solutions Manager
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Today’s Topics
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Overview
Important Dates
Who to Test
Test Security
Pre-test Activities
Distribution of Test Materials
Demographic Highlights
Preparation for Testing
Post-test Activities
Tips for a Successful Testing
Program
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Who do I call with questions?
The ELLP Coordinators are:
Area 1
Brenda Daw
Gail Welch
799-1719 x5324
799-1719 x5322
Area 2
Heath Horvat
Penny Nicholson
799-0930 x5330
799-2160 x5205
Area 3/ESD
Yesmi Rios
799-2658 x5327
Area 4
Barbara Badalewski
Letitia Worth
799-4558 x5346
799-4558 x5343
DL/SSSD/Charter Schools
Miriam B. Benitez
799-2137 x5043
Testing & Translation Svc.
Bruce Clemmer
855-7771 x5369
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Overview
• The Nevada Department of Education (NDE)
designated LAS Links™ as the English Language
Proficiency Assessment for the state
– Complies with NCLB requirements and measures
students’ skills in Speaking, Listening, Reading,
Writing and Comprehension
– Used as the official AMAO* assessment
– LAS Links, Form B, is to be used in 2010-2011
– Large Print and Braille test books are not available
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*Annual Measurable Achievement Objectives
CCSD Important Dates
Phase I Secondary: October 25, 2010 – December 14, 2010
Phase II Elementary: October 25, 2010 – January 14, 2011
Phase III Elementary: December 6, 2010 – February 18, 2011
Testing windows
Phase I Secondary: October 8, 2010
Phase II Elementary: October 8, 2010
Phase III Elementary: November 24, 2010
Barcode label delivery – October 22, (Phases I and II) November 22, ( Phase III)
Test Materials Delivery
(October 8, 2010)
Phase I Secondary – January 13, 2011
Phase II Elementary – February 3, 2011
Phase III Elementary – February 24, 2011
Test Turn-in Location
Phase I Secondary – TBD
Phase II Elementary – TBD
Phase III Elementary – TBD
Report Delivery
(Should be about four
weeks after test turn-in)
Henderson Convention
Center
Page 1 TCM
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Who do I test?
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Do not rely on the labels.
Access the ELLP website: www.ccsd.net/ellp/
Select: “Student Lists” & “I agree”.
Userid: ellpactive; password: seelists
Select the “Weekly Student Lists” button in the
upper left hand corner.
Find your Area and scroll down to your school.
Double click on the purple button.
Test all students identified in Section I – Students
to be tested on the ELPA.
The list is updated weekly. Check periodically to
see if students have been added.
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EPS Codes
Tested
Not Tested
AA
AC
AB
AX
AW
BC
BB
BX
BW
WC
WX
WW
EE
CC
*PA
*These students must be
administered the
Placement Test to
determine ELL status
before the ELPA is
administered. The ELPA
is only administered to
students who are eligible
for ELL services.
Page 21 TCM
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Test Security
• Test security is everyone’s job!
– Keep all test materials secure at all times
– Test security procedures may be found in the ELPA Guide on the ELLP
website
• Non-consumable test materials:
– Student Books for grade spans 4-5, 6-8 and 9-12
– CDs, Cue Books and Examiner’s Guides
• Consumable test materials:
– Student Test/Answer Books for grade spans K-1 and 2-3
– Student Answer Books for grade spans 4-5,
6-8 and 9-12
Page 5 TCM
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Pre-Test Activities
• As soon as Form B materials arrive, verify packing
list against materials received
– Consumable materials will be delivered in packages of 10
or 25
– Verify quantities within packages
• Inventory Form B materials remaining from previous
test administration
• Complete your Materials Receipt Verification form
and fax to the attention of Bruce Clemmer at 7992132
• Inventory Form A materials and fax to the attention
of Bruce Clemmer at 799-2132 (Appendix B in ELPA
Guide – LAS Links Off-year Materials Inventory form)
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CCSD Assessment Team
• District Assessment Team
– District Coordinator
– Area ELLP Coordinator
– School Site Test Coordinator
– Teachers or anyone else authorized/trained
to administer LAS Links
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Assessment Team Guidelines
• District and School Coordinators
– Emphasize: Test security, physical condition of
test materials, student demographics,
importance of correct packaging of materials
• Test Administrators
– Emphasize: Test security, correct testing
procedures – including bubbling
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Test Materials to be shipped by CTB
• Test Coordinator’s Kits
(sent to schools)
– Group Information
Sheets
– School Group List
– Test Coordinator’s
Manual
• Student Barcode labels
will be shipped
separately to schools
(October 22, and
December 3, 2010)
• Consumable test
materials
Testing Windows
Phase I Secondary: October 25, 2010 –
December 14, 2010
Phase II Elementary: October 25, 2010 –
January 14, 2011
Phase III Elementary: December 6, 2010 –
February 18, 2011
Test Materials Delivery
Phase I: October 8, 2010/
Phase II Elementary: October 8, 2010
Phase III Elementary: November 14, 2009
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Student Barcode Labels
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Labels are included in the Test Coordinator’s Kit
One label per student
Do not make marks on the label
If you bubble any demographic information while
using a barcode label, it will overwrite the barcode
data.
Page 6 TCM
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Barcode Label Positioning
• Apply student label in upper left corner
• Label may be crooked, but must be within box
• If a student does not have a label, bubble in all
demographic information
Page 7-8 TCM
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Demographic Highlights
• If student ID bar code label is not used:
– Test Examiner must bubble demographic
information on pages one and two
• All hand bubbling must be reviewed for accuracy
Pages 7-10 TCM
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Demographic Grid Page One (p. 7-8 TCM)
Demographic Descriptions
• Ethnicity (7)
– Mark only one ethnicity
• Student ID Number (6)
– Ten digits. Right justify and fill leading columns
0
0
5 3
2
8
6 4
5
7
with zeroes
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Demographic Descriptions (cont.)
• Home Language (8)
– Not required by NDE.
• Purpose of Test (9)
– Fill in the bubble for Annual Assessment
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Demographic Grid Page Two
Pages 9-10 TCM
Demographic Descriptions (cont.)
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Date Testing Completed (10)
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Bubble and write in the date the student was tested
Test Invalidation (11) and Test Exemptions (12)
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Consult the district test coordinator before invalidating any
test section
No score will be given for the sections marked
Absent (13)
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There are very few cases when it is appropriate to mark a
student as absent for a test section
In the case that a student was unable to complete all subtests
prior to the end of the testing window, the student will be
marked as absent for the missed subtest(s).
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Demographic Descriptions (cont.)
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USA School Enrollment (14)
– Not required by NDE.
• Mobility (15)
– Not required by NDE.
• Program Participation (16)
– Not required by NDE.
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Demographic Descriptions (cont.)
• Special Education (17)
– All Special Education students must be tested unless
specifically stated otherwise in their IEP or 504 Plan.
• Disability (18)
– Fill in the appropriate circles for a student’s primary
disability as stated in the student’s IEP or 504 Plan
– Use the codes in the Examiner’s Guide (see next slide)
– For Developmentally Delayed use the code that most
closely matches the listed codes
Check with your Special Ed Facilitator!
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Disability Codes
Code
Disability
Code
Disability
A
Autism
SED
Serious Emotional
Disturbance
D
Deaf
LN
Learning Disability
HI
Hearing Impairment
SLI
Speech or Language
Impairment
MU
Multiple Disabilities
TBI
Traumatic Brain Injury
OI
Orthopedic Impairment
VI
Visual Impairment
OHI
Other Health Impairments
ME
Mental Retardation
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Demographic Descriptions (cont.)
• Accommodations (19)
– For the ELPA only Special Education students
may receive accommodations
– Accommodations must be documented in
writing in the IEP or 504 plan. Any
accommodations provided must be recorded for
each subtest taken. The only permissible
accommodations are those listed in the
Examiner’s Guide.
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Accommodations Codes
Code
Assistance Given
DC
Clarify directions in English.
RQE
Read test questions and content in English. This is considered
an accommodation only if it is used with test questions that are
not normally read by the examiner.
RPE
Restate or rephrase questions in English.
RSR
Use a scribe to record student’s responses.
SA
Spelling aids provided, such as spelling dictionaries (without
definitions), spell/grammar checkers, etc.
ASM
Mark responses in Student Book rather than in Student Answer
Book (applies to grades 4-12 only). To submit student’s
responses to CTB for scoring, school personnel must transfer all
responses to the appropriate scannable Student Answer Books.
RDNL
Read directions in native language.
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Preparation for Testing
If you are a teacher or other licensed test examiner:
– Identify students to be tested
– Identify locations for each group if testing multiple
classes
– Prepare students for testing
– Have a sufficient supply of #2 pencils available
– Assemble all materials for quick distribution
– Bubble demographic information and/or apply
Student Barcode label
– Administer the test following the Examiner’s
Guide verbatim
Page 11 TCM
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Preparation for Testing (cont.)
Answer Documents
• Remind students to:
– Make marks heavy and dark
– Only use a #2 pencil
– Erase all stray marks
• Check documents to make sure that all
demographic information has been bubbled
and/or label is applied correctly
– Scoring turn-around will be delayed if critical
information is missing
If students use a pen, scores may not be provided
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Preparation for Testing (cont.)
Testing Times
• To give students who are English Language Learners every opportunity
to demonstrate their proficiency in English, all portions of these tests
are un-timed
Skill Area
Approximate Time
Administration Mode
Speaking
10 minutes
Individual
Listening
15 minutes
Group or Individual
Reading
35-45 minutes
Group or Individual
Writing
35-45 minutes
Group or Individual
Found in the Examiner’s Guide
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CCSD: Post Test Activities
Preparing Materials for Shipment
CCSD Site Coordinator:
• Check physical condition of documents
• Complete purple Group Information Sheet
(GIS) for each grade
– Write in and bubble
• In the Teacher Name field, provide the grade name
– Example: First Grade or Six
• Number of students tested and grade
– School name and code will be pre-printed
– Place on top of booklets or answer documents for
each grade
– GIS is scannable document; do not copy
Page 14-15 TCM
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Group Information Sheet
Preprinted
Pages 14-15
TCM
You fill in
CCSD: Preparing Materials for Shipment (cont.)
CCSD Site Coordinator:
• School/Group List — Fill in:
– The name of the District Coordinator as the
contact person (Bruce Clemmer)
– Number of test documents enclosed by grade
– The District Name, School Name and Code will
be pre-printed on the School Group List
– See sample p. 15 TCM
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School/Group List
Preprinted
Pages 15-16
You fill in
CCSD: Packaging at School Site
• Place a Group Information Sheet on top of
the first test for a grade level
• The location for test turn-in will be the
Henderson Convention Center.
– Return all completed or partially
completed answer books
– Return all GIS, SGL and unused student
labels
• Non-consumable test materials and unused
consumable test materials will be maintained
in secure storage at the school site.
Page 22 TCM
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CCSD: Preparing Materials for Shipment (cont.)
Prior to arriving at the test turn-in location:
Failure to follow these directions may cause a delay in processing your answer
documents.
1. Check physical condition of all answer documents.
2. Erase all stray marks, remove any foreign items such as paper clips, adhesive,
notes, etc.
3. If you find any answer document marked with pen, its answers must be
transferred to a new answer document using #2 pencil.
4. Any hand-bubbled data will overwrite the bar code label data. If the printed
information on the bar code labels is to be used, erase all hand-bubbled
student-identification information.
5. Complete and sign the inventory form (will be sent closer to turn in date)
6. Do not place the answer books in the envelopes; do not seal the envelopes.
All tests will be reviewed at the test turn in location.
Page 22 TCM
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Tips for a Successful Program
• Check shipment immediately upon receipt
(at all levels)
• Maintain test security
• Emphasize importance of taking testing
seriously
• Schedule testing for mornings, wherever
possible
• Schedule testing on Tuesdays - Thursdays,
whenever possible
• Make sure that students are tested within
the correct grade span
• Make sure you are using Form B materials
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Tips for a Successful Program (cont.)
• Read Test Coordinator’s Manual and Examiner’s
Guide
• Make sure that all coding is correct
• Make sure that there are no missing Group
Information Sheets or School Group Lists
• Contact the district-wide ELLP Test Coordinator if
you have any questions
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Your Partner in Assessment
WEBSITE: www. ctb.com