NPF
SENIOR LOCAL
EMPLOYER REPRESENTATIVE (SLER)
OHS
ACCOUNTABILITIES
HS1_20.11.13
Agenda
• Responsibilities
• Things you should know
• Questions?
2
Your Responsibilities
• Appoint OHSC members or an OHSR
• Ensure compliance with OHS training
• Respond to OHS complaints/concerns
• Conduct workplace inspection
• Investigate accidents or illnesses
• Share copies of hazard reports
• Manage changes in workplace
• Maintain an OHS bulletin board
• Keep OHS records
• Liaise with Base General Safety Officer
• Bring unresolved issue to your chain of
command
3
Appoint an OHSR
• If less than 20 employees within the division at the
same workplace
• Union elect an employee
• If no union, the employees without managerial duties
elect among themselves an employee
• After consultation, you appoint the OHSR
4
Establish an OHSC
• If 20 or more employees within the division at the
same base
• Appoint an employer representative as cochairperson
• Union elects an employee as co-chairperson to
represent the employees
• If no union, the employees without managerial duties
elect among themselves an employee
• You appoint the members
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Ensure Compliance
with OHS Training
• Employees hold WHMIS certification and receive
OHS job introduction dealing with OHS
• Manager/supervisor who have subordinates complete
their OHS training module
• OHSC members or OHSR complete OHS Inspection
and Accident Investigation training modules
• Report completed training to local HRM and keep own
records
6
Respond to
Complaints / Concerns
• Within 30 days to OHSC or OHSR
• Consult when required, e.g. BGSO, Medical
Services, Fire Dept, Construction Engineers for
assistance
• OHSC or OHSR can assist you
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Respond to Complaints/Concerns
Review Complaint/Concern
You have the answer
Yes
No
Inform OHSC or OHSR of Delay
(In Writing)
 Identify reasons for delay.
 Identify when YOU will respond.
 E.g Case being referred to Division HQ.
Respond to OHSC or OHSR in Writing
Accept Recommendation?
 Identify action YOU will take.
 Identify who will be responsible.
 Identify timeframe for
implementation/completion.
Reject Recommendation?
 Identify reasons for rejecting
the recommendation.
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OHS Inspections
• Complete Inspection training module
• Conduct joint workplace inspection monthly with
designated OHSC member or OHSR
• Write inspection report, send copy to chain of
command and post it on OHS Bulletin Board
• Request local assistance when necessary
• Keep records
9
Investigate Accident and Illness
• As mandated by Canada Labour Code Part II
• Take Accident Investigation training module
• Conduct investigation jointly with the designated
member of the OHSC or OHSR
• Seek local resources available
• Complete and distribute ESDC Hazardous
Occurrence Report (Lab1070b)
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OHS Hazard Reports
Upon reception of reports from other sources, ensure a
copy is forwarded to OHSC or OHSR and is posted on
OHS Bulletin Boards
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Change in the Workplace
• Keep informed of possible changes
• Discuss possible impact on employees with OHSC
or OHSR
• Assess possible hazards and potential solutions that
will control the issue
• Ensure employees are trained accordingly
• Monitor compliance
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OHS Bulletin Board
• Canada Labour Code Part II
• Canadian Occupational Health & Safety Regulations
• Statement of Employer’s OHS policy
• ESDC Annual Employer’s HOIR report (two months)
• Minutes of OHSC meetings (for one month)
• Name members of the OHSC or OHSR, their workplace
telephone numbers and their work locations
• Local WHMIS information
• Name of qualified first aid attendant(s)
• Any ESDC Labour Program Officer’s reports
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OHS Bulletin Board
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OHS Bulletin Board
Statement employer’s
covering OHS policy
Name Location
First Aid Kit
Canada
Labour Code
Part II
NPF OHS
Policy
and First Aid
Attendants
Building Fire
And
Emergency Plan
WHMIS
Information
Members
OHSC or OHSR
Telephone #
Minutes
OHS Committee
Meetings
ESDC
Annual Reports
Names, Numbers
and
Location
Fire Wardens
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Record Keeping
Titles
SLER
Minutes OHSC Meetings
ESDC OHSC Activities
Schedule 10
ESDC Annual Employer
HOIR Lab1009b
OHSC
OHSR
HR Office
Retention Period
Yes
2 yrs
Yes
10 yrs
Yes
Yes
Yes
10 yrs
ESDC Hazardous
Occurrence Incidence Report
Lab1070b
Yes
10 yrs
Ergonomic Assessment
Yes
While employed
Accident Investigation
Yes
Inspection Report
Yes
Yes
10 yrs
Yes
2 yrs
Personal Protective
Equipment
Yes
First Aid Register
Yes
Record Completed H&S Trg
Yes
Yes
2 yrs after cease to
be used
2 yrs beginning on
date of an entry
While employed
Refusal to Work
Yes
Yes
While employed
Violence in Workplace
Yes
Yes
While employed
Notes: OHSC Secretary maintains files on behalf of the OHSC
HR Office registers completed OHS Trg in HRIS Data Base
16
Liaison with BGSOs
• Minutes of committee meetings
• Structural issues
• Accident investigation and Inspection
• First Aid, CPR & Fire Warden training
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Things
You Should Know
• Who to contact for assistance
• Your responsibilities
• Where to find compliance training in the OHS
Toolbox
• Where to find support tools (OHS Toolbox)
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OHS TOOLBOX
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Conclusion
You’ve been introduced to
YOUR OHS Responsibilities as the
Senior Local Employer Representative
for your workplace
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