TRADE ADJUSTMENT ASSISTANCE
COMMUNITY COLLEGE AND CAREER
TRAINING (TAACCCT)
Round 2
Grantee Orientation
NOVEMBER 13, 2012
3:00 – 4:00 PM ET
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business days after the event.
Presenters
Jen Troke
Program Manager, Division of Strategic Investments
Sharon Leu
Workforce Analyst, Division of Strategic Investments
Kendra Nissley
Workforce Analyst, Division of Strategic Investments
Melissa Abdullah
Grants Specialist, Office of Grants Management
Steve Rietzke
Grant Officer, Office of Grants Management
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Today’s Agenda
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Welcome to ETA!
Program Overview
Communication Plan
Grant Package
Reporting Requirements
Next Steps
Introductions
Employment and Training Administration (ETA)
National Office
•
Program Office – Division of Strategic Investments
(DSI)
•
Grant Office – Office of Grants Management
(OGM)
Regional Office
•
Federal Project Officer (FPO)
National Office
The Program Office has several functions:
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Supports Federal Project Officers (FPOs)
Provides Technical Assistance
Creates peer learning opportunities
Coordinates product submissions and dissemination
Periodically requests additional information about
your grant
National Office
The Grant Officer performs official grant duties:
– Maintains official grant documents such as
modifications, no-cost extensions, and other relevant
documents
– Approves all purchases over $5,000
– ETA Grant Officer: Steve Rietzke
The Office of Grants Management (OGM) also
provides guidance on policy issues and training on
fiscal and administrative requirements.
National Office
Office of the Chief Evaluator
– Conduct the TAACCCT National Evaluation
– Oversight of Contractors: Urban Institute, Capital
Research Corporation, George Washington University,
Jobs for the Future
– Main Goals:
• Identify Potentially Promising Practices
• Provide technical support to 3rd party evaluations
through peer learning, webinars, etc.
• Conduct National Outcome Analysis
DOL Project Officer: Erika Liliedahl
Regional Office Role
Program Overview
$500 million in FY12 grant funds
– To expand and improve the ability of eligible institutions to
deliver education and career training programs
– Capacity Building + Training
Five Core Elements
1.
Evidence Based Design
2.
Stacked and Latticed Credentials
3.
Strengthen Online and Technology-Enabled Learning
4.
Transferability and Articulation
5.
Strategic Alignment
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Program Overview
Awards to institutions of higher education and
consortia of two or more individual eligible institutions
– Includes public, proprietary, or other non-profit
educational institutions
– 27 Consortium Awards, 27 Single Institutions, 25 State
Selected Awardees
Period of performance is 48 months
– Year 1 through 3: Program Development
– Year 4: Data gathering, reporting, evaluation ONLY
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Overview of Grantees
Up to 5 Million
5 to 10 Million
10 to 20 Million
20 to 30 Million
All Data Rounded
20.0
23.7
NH
WA
18.7
7.7
11.3
MT
ND
2.7
VT
ME
12.4
22.2
MN
OR
2.7
ID
2.7
2.7
4.8
SD
WI
19.9
3.7
NV
17.3
UT
CA
CO
RI
20.0
IA
NE
2.7
3.4
MI
3.3
2.7
19.6
20.0
KS
MO
26.2
5.2
IL
IN
10.6
2.7
2.7
AZ
OK
NM
5.0
5.0
24.1
WV
DE
VA
6.9 3.5
2.5
18.8
4.5
11.4
2.7
TX
LA
MD
NC
TN
AR
2.7
9.5
MS
AL
2.5
20.0
SC
GA
4.9
AK
FL
24.7
HI
CT
NJ
5.1
16.0
2.7
4.6
PA
OH
KY
2.8
MA
NY
3.6
WY
20.0
2.5
2.7
PR
DC
Overview of Grantees
Industry of Focus
Education/Law
Defense/Public Safety
Biotechnology
Automotive
Aviation/Aerospace
Agriculture
Other (HVAC/Industrial…
Hospitality/Food Services
Transportation & Logistics
Architecture/Engineering/Construction
Energy (All)
Information Technology
Healthcare (All)
Advanced Manufacturing
0
5
10
15
20
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Communication Plan
From: ETA, To: You
-
Your FPO
Grantee Community of Practice
ETA Website: www.doleta.gov/taaccct
TACT mailbox
From: You, To: ETA
- Contact your FPO
- TACT Mailbox: taaccct@dol.gov
Team Communications & Support
Main Point of Contact (POC)
– Receives communication from ETA
– Responsible for sharing information with project team
and consortium members
– Note: Changing signature authority requires a formal
grant modification
Write to us! taaccct@dol.gov
– Grant name/Project name/Round
– Specific question or request
– Copy your FPO!
Keeping in touch
Any time the main point of contact for your grant
changes, please remember to alert your Federal
Project Officer (FPO) and National Office staff
FPOs and the National Office regularly send out email
blasts to grantees
Please make sure your email system does not
confuse our communication as spam.
TAACCCT Webpage
TAACCCT webpage: http://www.doleta.gov/taaccct
– One-Pagers
– SGA and Amendments
– Redacted copy of Technical proposal was due to ETA Nov 1, 2011
Community of Practice
TAACCCT Community of Practice:
https://etagrantees.workforce3one.org/
– Resources
– Technical Assistance Materials, training modules,
FAQs
– TAACCCTitioners Monthly
The Grant Award
Grant Award Letter
Grant Agreement - Notification of Award Obligation
Application for Federal Assistance SF-424
Administrative Costs
Solicitation
Part I - Statement of Work
Part II - Budget Information – SF424a
Part III - Assurances /Certifications
Part IV - Special Clauses and Conditions
Grant Award Letter
Acknowledgements of Award
Payment Management System
– Information and forms on www.doleta.gov/grants
under Payment Information
ETA’s on-line Grantee Fiscal Reporting System
– ETA 9130
– Information to access system on
www.doleta.gov/grants under Financial Reporting
Passwords/PINs are sent separately after supplying
the necessary information
Once you receive this please DO NOT LOSE IT!
Grant Agreement
Notification of Award Obligation
Project Title – Trade Adjustment Assistance Community
College and Career Training Grant Program
(TAACCCT)
Grant Awardees' Identifying Information
DOL Identifying Information
– Agreement # TC-2XXXX-12-60-A-XX
Period of Performance
Award Amount
Regulations and Cost Principles
Signatures
Notification of Award Obligation
Regulations & Cost Principles
Code of Federal Regulations (CFR) can be found at:
http://www.gpoaccess.gov/cfr/index.html
Uniformed Administrative Requirements
• 29 CFR Part 95 - Institutions for Higher Education
• 29 CFR Part 97 - State/Local Governments and Indian
Tribes
Cost Principles
• 2 CFR 220 (OMB Circular A-21) – Educational Institutions
• 2 CFR 225 (OMB Circular A-87) – State/Local
Government, Indian Tribes
• 2 CFR 230 (OMB Circular A-122) – Non-profit
Organizations
Application for Federal Assistance
SF-424
Submitted by grant applicant
Incorporated in grant packet
Statement of Work and Budget
Grantee’s original proposal
– Technical Proposal
– Abstract
– Employer letter(s) of commitment
– Consortium Agreement (consortia only)
– Evaluation Plan
Budget Information
– SF-424A
– Budget Narrative and Evaluation Budget
Narrative
Special Clauses and Conditions
Special Clauses
– Budget Line Item Flexibility
– Indirect Cost Rate and Cost Allocation Plan
Special Conditions
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Federal Project Officer
Equipment
Program Income
Intellectual Property Rights
Evaluation
Reports, Quarterly Financial and Performance Reports
Equipment Purchases
– Equipment purchases with a per unit acquisition cost of
$5,000 or more, and a useful life of more than one year
need prior approval from Grant Officer.
– Submit a detailed equipment purchase list with
descriptions of each item to your Federal Project Officer
(FPO) for review. Failure to do so will necessitate
approval of equipment purchases on an individual item
basis.
– Your FPO will review the items and submit the list for
approval. A modification to your grant will be processed
approving the equipment purchases.
SOW Review
Round 2 grantees ONLY
Letters detailing potential issues in your SOW sent by late
November
Review of SOW, budgets, other attachments
- 30 days to respond
- Assistance from FPO, DSI, and OGM
Review of Program Outcomes
- Mathematical accuracy
- 30 days to respond
- Assistance from FPO and DSI
Review of Program Evaluation Plans
– Expert panelist comments
– 30 days to respond
– Assistance from DSI and CEO (contractors)
State-Designated Eligible Institutions
For 25 State Selected Awardees Only
Implementation Plan, Abstract and Project Site Location
Form due by Nov 30, 2012
– Budget Narrative also due
– If changes to original budget are necessary, also
submit a revised SF-424A
Evaluation Plan and Budget Narrative due by Dec 31, 2012
Resources:
https://etagrantees.workforce3one.org/page/resources/
1001229832509167566
 All items are due to taaccct@dol.gov and your FPO
The Value of Reporting
• Reporting successes of high profile programs to
Congress, Administration, OMB, GAO, etc.
• Demonstrating Grant Outcomes to investors and
partners
• Illustrating Return on Investment (ROI) to employer
partners
• Building additional strategic partnerships and leveraging
resources
• Sustainability of the project and partnership
• Continuously improving program to meet the needs of
participants
Reporting Requirements
TAACCCT grantees are required to submit reports
Quarterly and Annually to ETA
These reports are:
– Quarterly Narrative Progress Reports (QNPR)
– Annual Performance Reports (APR)
– Quarterly Financial Report (ETA-9130)
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Quarterly Progress Report
Each grantee must submit a Quarterly Progress
Report (QPR)
– Due no later than 45 days after the end of a quarter
Quarter End Dates
QNPR Due Date
Report Activities Occurring Between
December 31, 2012
February 14, 2013
October 1 – December 31, 2012
March 31, 2013
May 15, 2013
January 1 – March 31, 2013
June 30, 2012
August 14, 2012
April 1 – June 30, 2012
– More information and training will be provided
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Annual Performance Report
Each grantee must submit an Annual Performance
Report (APR) that reflects the longer-term outcomes
of program participants and a comparison cohort
– Collects aggregate year-by-year information on all
participants
– Due annually; first annual report is due November 14,
2013
Year End Dates
QNPR Due Date
Report Activities Occurring Between
September 30, 2013
November 30, 2013
October 1 2012 – Sept 30, 2013
September 30, 2014
November 30, 2014
October 1 2013 – Sept 30, 2014
September 30, 2015
November 30, 2015
October 1 2014 – Sept 30, 2015
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Key Dates
Grant Start Date:
– October 1, 2012
1st quarterly narrative progress report:
– Due February 14, 2013
1st quarterly financial report:
– Due February 14, 2013
1st annual performance report due:
– Due November 14, 2013
Grant End date:
– September 30, 2016
Immediate Next Steps
For the 54 Awardees
1.
2.
3.
4.
SOW Review – cost and compliance items
Performance Review – outcomes items
Project Evaluation Review
Equipment purchase list
For the 25 State Selected Awardees:
1. Develop SOW
2. Develop Project Evaluation Plan
Next Steps – Upcoming TA
Training Series
– Under development
– Reporting (performance and financial reports)
– Cost principles and Uniform Administrative
Requirements
All Grantee Convening
– Early 2013
– Washington, DC
Questions?
Please enter any questions you may have into the
chat screen.
We hope to take as many of these questions as time permits. If
we do not answer your question live today, please be assured
that we research the answer to your question and follow-up
with you through your FPO after this orientation.
Thank you and Good luck!
www.workforce3one.org
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