PRIASoft
Panchayati Raj Institutions Accounting Software
Objective
• To facilitate better financial management of Panchayati
Raj Institutions (PRIs) by bringing about transparency
and accountability in the maintenance of accounts
thereby leading to better credibility and ultimately
strengthening of PRIs
Stakeholders
C&AG
State
AG/PR
Deptt.
Citizen
GP
PRIASoft
BP
Societies
(DRDA)
BDO
ZP
PRIASoft - Features
• Simplicity
• Simple & Easy to Use
• Double Entry Accounting concepts hidden from end
users
• Panchayats only need to understand the use of four
vouchers generating all reports automatically
• Standardization
• Based on the 4-tier Simplified Model Accounting
Format recommended by C& AG
• Follows Double-Entry, Cash Basis of Accounting
PRIASoft - Features
• Focus on Schemes
• Central Government Schemes available uniformly
across the country
• State Government Schemes available uniformly across
the State
• Schemes divided into components and subcomponents
• Mapping of schemes/components with account heads
• All receipts and payments captured at
scheme/component level
• Account Head details hidden as much as possible
facilitating easy voucher entries
PRIASoft - Features
• Adaptability
• Can be easily configured to meet State-Specific needs
• Can be used in State’s official language
• Security
• Completely Security-Audited
• Data is passed over a secure network
• Audit logs of all transaction data maintained by the
system
• Availability
• Web-based software, available 24X7
• Transparency
• Reports available in public domain
PRIASoft - Features
• Two Stage Data Entry
• Operator
• Administrator
• Alerts on Important Transactions Thru
• SMS
• E-mail
PRIASoft Sections
Master Entry
Transactions
 Captures the Master Data
(Account Heads / Bank / Treasury
/Post Office / Scheme / Stock etc)
 4 Vouchers
(Receipt/Payment/Contra/Journal)

Bank / Treasury / Post Office
Reconciliation

Period End Procedures



Day Book Closing
Month Book Closing
Year Book Closing
Receivables /Payables
Reports

8 Formats prescribed by C & AG

Additional Accounting Reports
such as Ledger Book, Journal
Book etc.
How to start using PRIASoft
C&AG
State Admn.
Accounting Entity
(ZP/BP/GP)
Define Central Govt.
Schemes
Define State Govt.
Schemes
Define required District level
branches of National & State
level banks & Treasuries (by
ZP)
Map Central Govt.
Schemes to Accounting
Heads
Map State Govt. Schemes
to Accounting Heads
Define Bank/PO/Treasury
A/cs
Map Central & State Govt.
schemes to ZP/BP/GP
Set Financial Year
Define State Level Banks
Enter OB
Enter Transactions
Perform Period End
Procedures
Generate Reports
Opening Balance
• Every Panchayat that decides to use PRIASoft should first prepare a
Statement of Affairs and then enter the same in PRIASoft as
Opening Balance.
• Opening Balance can be modified till the first Day Book is closed
• The System provides provision to enter Opening Balances of
amounts available in Panchayat’s Own Fund and Schemes
• Balances available in Cash in Hand and various accounts in Bank,
Treasury and Post Office under various schemes can be recorded.
• OB of any advances given to employees and agencies under own
funds/schemes can also be recorded
• Opening Balance for subsequent years are automatically calculated
by the system
Voucher Entries
• 4 Types of Voucher Entries are possible:
•
•
•
•
Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher
Receipt Voucher
• A Receipt Voucher would be required by a Panchayat to
record or capture the details of any inflow of funds for
the Panchayat.
• Panchayati Raj Institutions may receive money as
• Direct Receipt
• Transfer Receipt (money transferred to them by other
PRIs)
• Advance given by other panchayats to do deposit work
• Refund of Advance
• Refund of Excess Payment
• Cancellation of Cheques
• Refund of OB Advance
Payment Voucher
• A Payment Voucher would be required by a Panchayat
employee to record the details of any outflow of funds
from the Panchayat
• The outflow of funds incurred by the Panchayat could be
related to
• Actual Expenditure incurred by the Panchayat
• Transfer of Funds to other Panchayats
• Payment of Advance to other Panchayats, Line Departments,
Agencies or Employees
• PRIASoft also allows cancellation of receipts through
Payment voucher
Payment Voucher
• Payment Voucher can also be used to record adjustment
of
• Advances recorded in OB
• Advances made through Payment Voucher
• Stock Advances
• Various deductions such as Royalty, VAT etc.
Work/Case Record
• PRIASoft allows the Panchayat to capture the details of
Work
• Expenditure can be booked against a specific work
• Advance can be given by Panchayat to another on a
specific work
• Expenditure on a work can be booked under more than
one source of fund (scheme or own funds), as specified in
the work approval details
Contra Voucher
• A Contra Voucher would be required by the Panchayat to
record any transactions occurring between cash-in-hand
and bank/treasury/post office and vice versa and also
between two bank/treasury/post office accounts.
• Contra voucher can only be used to record the
transactions that occur within a scheme or its
components
Journal Voucher
• Journal Voucher would be needed by a Panchayat to
record any book adjustment (from one Account Head to
another Account Head)
• Journal Voucher can be used by Panchayats to do
• Receipt Rectification
• Payment Rectification
• Advance Rectification
• Advance /OBAdjustments
• Deductions
Period End Procedures
• Freeze Opening
Balance
• Freeze all the
Vouchers
pertaining to all
the schemes for
Month Book
that Day
Closing
• System will not
• Close Day
allow freezing of
Book for all
payment voucher
the days
if sufficient funds
is not available in
the
corresponding
Scheme/Compon
ent from which
the payment is
being made Day Book
Closing
Year Book
Closing
• Close
Month
Book
• Reconcile
all the
accounts
maintained
by PRIs in
Bank/Treas
ury/Post
Reconciliation
Office
• Grand Total of
Part A/Part B of
annual
receipt//payment
account should
match
• Opening
Balance for the
next year
computed
Voucher Entry
for Next Year
Bank/PO/Treasury Reconciliation
• PRIASoft allows the Panchayat to compare its own Cash
Book with Bank/PO/Treasury Pass Book and generate a
reconciliation report
• Reconciliation can be done once in a month
Monthly Reconciliation Statement
Master Entry
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Set Financial Year
Treasury
Treasury Account
Bank Branch
Bank Account
Post Office
Post Office Account
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Work/Case Record
PRI-wise Reports
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Day Book
Monthly Cash Book
Scheme- wise Cash Book
Ledger Book
Scheme Wise Journal Book
Scheme Wise Cheque Receipt Details
Scheme Wise Cheque Issued Details
Register of Advances
Register of Receivables and Payables
Annual Receipt and payment Account
Consolidate Abstract Register
Monthly Reconciliation Statement
Stock Register
Closing Balance Report
Head of Accounts
Day Book
Monthly cash Book
Scheme-Wise Cash Book
Ledger Book
Scheme-Wise Journal Book
Register of Advances
Annual Receipt and Payment
Account
Consolidated Abstract Register
Stock Register
Opening Balance Report
PRIASoft Reports – Scheme-wise
•
•
•
•
•
Scheme-wise Cash book
Scheme-wise Receipts & Payments
Scheme-wise Ledger Book
Scheme-wise Journal Book
Scheme-wise Summary Report
Statistics : Total No. of Panchayats
on Board
No. of
No. of
Panchayats with Panchayats with
Mater Entry
Vouchers
Zilla panchayat
326
285
Block Panchayat
2,772
2,364
Gram Panchayat
1,08,488
69,071
1,11,586
71,660
34
Statistics (Contd.)
Total No. of Transactions Entered
Receipts
Payments
1,15,378
1,02,747
Block Panchayat
98,828
7,16,367
Gram Panchayat
5,92,892
9,94,337
8,07,098
18,13,451
Zilla Panchayat
Total Value of Transactions entered (in Crores of Rs.)
Receipts
Payments
Zilla Panchayat
15,039
8,543
Block Panchayat
7,050
6,206
Gram Panchayat
2,723
2,221
24,813
16,971
FAQ on PRIASoft
Integration With Software of
Other States
• Pre requisite : State should have mapped their Chart of
Accounts with MAS
• Data Exchange through xml
•
• Only those transactions for which monthly cash book is
closed
• Accounting Entity wise data captured
• Data upload could be at State Level (by grouping the
accounting entity) or at respective accounting entity level
Integration With Software of
Other States : Data Requirement
Entity
Attributes
Scheme
State Code, Scheme Code, Scheme Name.
Account Head
State Code, Entity Code , Scheme Code , Component Code,
Major Code, Minor Code, Sub Head Code, Object Code ,
Object Description , Head Type .
Resident
State Code, Entity Code ,Entity Type , Citizen Name, DOB ,
Father Name ,Mobile No , Residential address ,Citizen Code.
Employee
State Code, Entity Code ,Entity Type , Employee Name ,
Father Name ,DOB ,Designation, Department, PAN, Office
Address ,Contact No ,Residential address ,Employee Code.
Integration With Software of
Other States : Data Requirement
Data capture for the following
Entity
Attributes
Bank
State Code , Bank Code , Bank Type, Bank Name ,
Bank Abbreviation.
Branch
State Code, Entity Code , Bank Code , Branch Code
, Branch Address , Branch Address Local, Branch
Code Local, MICR Code, IFC RTGS Code, BSR
Code.
Bank Account
State Code, Entity Code ,Entity Type ,Bank Code ,
Branch Code, Scheme Code.
Cheque Book
State Code, Entity Code ,Entity Type,
BankCode/PostOffice Code/Treasury Code, Branch
Code, Account No, Cheque Leaf Issue date, Cheque
Book Leaf Start No, Cheque Book Leaf End No
Integration With Software of
Other States : Data Requirement
Entity
Attributes
Receipt Voucher
State Code, Entity Code ,Entity Type ,Voucher Type , Scheme Code,
Voucher Date , Received In, Receipt Type, Bank / Treasury / Post Office ID,
Branch Id, Account No, Bank Name, Cheque /DD / Letter Advice No,
Cheque / DD / Letter Advice Date , Particulars , Payment Reference No ,
From Entity Code ,From Entity Type , Advance To Type, Advance To Code,
Reference No , Scheme Child ID , Major Code ,Minor Code ,Sub Head Code,
Account Code, Amount .
Payment Voucher
State Code, Entity Code ,Entity Type ,Voucher Type, Voucher Date, Work
Code, Scheme ID, Major Code, Minor Code, Sub Head Code, Account Code,
Particulars , Receipt VID, Receipt VID Finyear, Reference No , Payment
Mode, Account Type , bank / treasury/ post office Code, Branch Code ,
Account Code , Cheque No , Cheque Date, Letter Advice No , Letter Advice
Date ,Receiver Account Type, Receiver bank/ treasury/ post office Code,
Receiver Branch Code, Receiver Account Code, DD No ,DD Date, DD
Charges , Amount , To whom paid Type, To whom Paid Code, Line
Department Entity Code, adjusted voucher number , Deduction Major
Code , Deduction Minor Code , Deduction Sub Head Code, Deduction
Account Code, Amount .
Integration With Software of
Other States : Data Requirement
Entity
Attributes
Contra Voucher
State Code, Entity Code ,Entity Type ,Voucher Date, Challan Date,
From Scheme ID, From Scheme ID , From Scheme child ID, To Type ,
Bank / Treasury / Post Office ID, From Branch ID, From Account No ,
Bank / Treasury / Post Office ID, To Branch ID , To Account No, With
Drawal Type, Letter Advice No ,Letter Advice Date, From Cheque
Linked Voucher Reference, From DD Linked voucher Reference No,
Cheque DD NO, Cheque DD Date , amount, Reference No.
Journal Voucher
State Code, Entity Code ,Entity Type ,Voucher Type , From Scheme
ID, Voucher Date ,From Scheme Child ID, From Major Code , From
Minor Code , From Sub Head Code, From Account Code ,
Particulars ,Linked Voucher Reference No , Reference No, Scheme
Child ID , To Major Code ,To Minor Code ,To Sub Head Code, To
Scheme ID, To Scheme Child ID ,To Account Code, Adjustment
Amount.
Thank You