PrISM
ProStar Integrated System Manager
Control Your
Business Processes
ProStar Software, Inc.
www.prostarsoftware.com
info@prostarsoftware.com
Why Business Process Management?
From a recent Aberdeen Group report*:
“It is important for every organization to understand
how the market is pressuring them, what the market
expects from them, and what they can do better than
any other firm. … To create an organization that can
quickly adapt to changing market conditions, Best-inClass organizations are taking a Business Process
Management (BPM) approach to their operations.”
* “Business Process Management in Manufacturing: Paving the
Way for Effective Collaboration”; Nov. ’10, Aberdeen Group.
PrISM Business Process Control
PrISM meets Aberdeen’s description of
BPM requirements, providing:
A “business process orchestration platform to define,
model, and execute these work processes. The
platform must also ensure that the necessary data
sources, applications, events, and stakeholders are
integrated into the process; preserving the value of
legacy IT investments but also allowing for innovation
and continuous improvement.”
With Business Process Control, you can:
• Selectively “build in” coordination, timeliness,
validation, compliance and traceability to business
processes across the organization
• Deploy and re-use business processes globally
• Manage the complete lifecycle of business processes
• Promote collaboration between traditionally
disconnected elements of essential business processes
• Gain visibility and control, for performance
management across the organization
Your Essential Business Processes
that may merit selective PrISM controls include:
• New Customer with new order over $X, with credit
check prior to shipment
• Sales order→shipment→AR for key account or large $
• Purchase→receipt→AP for key item or large $
• New product introduction, including auditable PPAP
• Engineering change
• Credit collections process
• Customer service / technical support
• Any or all of your ISO/QS/FDA/OSHA/etc. compliance
PrISM Benefits
• Business process improvement
• Integrate and automate workflows, processes, tasks
• Cost reduction / Productivity increase
• Coordinate timely completion of complex tasks
• Reduce errors and waste
• Means to achieve Continuous Improvement
• Proactive alerts to address problems in advance
• Performance measurement and compliance
PrISM v2 includes
• Workflow Control with Event Processor
Define, integrate and control any business process
Tracker graphical browse for active workflows
• PrISM Visio Design Tool
Familiar flowchart tool using PrISM Workflow Templates
Import structures and object data directly into PrISM
Includes Process Map Transformation Engine
• Event Processor for sensitivity in real time
• TailorPro logic and rules engine
System solutions to your unique business requirements
High productivity Developers’ Toolkit
includes audit, e-signature and compliance capabilities
PrISM Technology
•
•
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•
Written in Progress
Object-based architecture
Extensible technology to meet future needs
Entirely non-invasive to the source code and
schema of the business system
• Based on TailorPro kernel
• Proven robust with over 11 years in the market
• 100% success meeting unique business needs
Example of a
PrISM Workflow:
New Part Purchasing Data
PrISM
The Document Control Manager, Oz, begins the process by
releasing a new part number, with a drawing. The part
number is entered into the system with base data, launching
the PrISM control to assure that required purchasing data is
entered.
Procedure requires three data entry actions:
Quotes data, Supplier data and Buyer data
Quotes and Supplier data actions happen in
serial, while the Buyer data can happen in
parallel with the other two.
Supplier Information:
Enter Quote information into the QuickQuote system
(outside of QAD)
After QuickQuote is updated, then update the 1.19
Item/Supplier Maintenance screen with quote and
supplier information
Buyer Information:
Send the Buyer the drawing
Enter the Buyer into the 1.4.1 Item Master
Maintenance screen
Based on the Item Group of the part number being added,
steps are assigned to one of two teams. (Logic required.)
If the purchased part is in the
group “ELECTRON” then the
Electronics Purchasing Team (Sam
Supplier, Bob Buyer, Quinn Quote)
is responsible.
If the purchased part is in any
other group, the Purchasing
Team (Sally Supplier, Betty
Buyer, Queenie Quote) are
responsible.
To create a new
workflow, use the
PrISM Visio Design Tool
PrISM objects are
Visio master shapes
in a Visio stencil.
Shapes include PrISM
object data.
Containers in PrISM (and Visio) provide the
structural relationships of the workflow
elements.
Multiple types
of nestable containers
support n-level
complexity in business
processes. Multi-page
diagrams of any scale
are supported.
PrISM imports the structure and data from Visio
The Visio xml file of the
workflow is imported
directly into PrISM
PrISM object definition data can be
entered in Visio
Each PrISM object
has attributes that
enable unique
behavior, such as
“before rules” and
“after rules”. These
can be assigned
right in Visio.
Workflow is invoked
by an event
Active Workflow:
Process tracking
initiated. Task
prompted and
reminded. Users see
current tasks in Open
Tasks screen on their
business system
menu.
PrISM controls
serial and parallel
workflow threads
In a separate
department their
Task is also
prompted, reminded
and enforced. Work
is supported with
auto-delivery of
documents.
Users’ workflow tasks are alerted by messaging
and Open Tasks screen
Email messages automatically sent
when new tasks are ready for each
user to complete.
Users’ Open Tasks screen shows required actions
To Do list for each user’s
open tasks. Selecting the
task takes the user to the
menu selection where
work needs to be done.
Integrated Actions: PrISM takes the users to
where the work needs to be done.
Sally receives her task message, selects
her task and is automatically taken to the
proper command, with the part # prefilled.
Deliver any document timely to the right user
Any file type can be pushed to a user’s
desktop to provide required documents,
e.g. part drawing, Commercial Invoice
Status Tracking of Active Workflows
Example is In Process and On Time
“Tracker” displays status of active
and completed workflows. Each
Task shows due date and
assigned user.
Status Tracking of Active Workflows
Example is In Process and Late
Color coding indicates
on-time, in-process, and
past due
Status Tracking of Active Workflows
Example is Completed and On-Time
All Workflow results are
measurable to identify
opportunities for
improvement in essential
business processes
Without PrISM
• “The urgent crowds out the important.”
• Many critical multi-step and inter-departmental business
processes are not integrated with core business applications
• Coordination and collaboration are difficult
• New requirements are costly to implement
With PrISM
• Control any business policy, procedure or work instruction
• Integrate the above with your QAD system
• Measure performance of business process execution
• Provide notifications and alerts to individuals responsible for
accomplishing specific tasks
• Deliver any document or file to the right person at the right time
• Coordinate complex processes and enable collaboration on
shared processes
PrISM
ProStar Integrated System Manager
Control Your
Business Processes
ProStar Software, Inc.
www.prostarsoftware.com
info@prostarsoftware.com