Gujarat Technological University:
Designing Structure of Technological
Universities (DSTU) Research Project
Presentation by:
Dr Rajesh Khajuria
DSTU Research Team of GTU
dr.khajuria@gmail.com
Final Workshop on 18th May 2013
DSTU Research Team Members





Dr. Akshai Aggarwal
Dr. Gitesh Joshi
Dr. Ajitsinh Rana
Dr. Satendra Kumar
Dr. K N Sheth
 Dr. Rajesh Khajuria
 Dr. PGK Murthy
 Dr. T D Tiwari
 Dr. Ashish Joshi
 Dr. Trupti Almaula
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HR Skills Council
Manufacturing Sector
Ms. Trupti Almoula
Services Sector
Mr. Japan Shah
SME Sector
Prof. Lalit Chande
NGOs
Dr. K.N. Sheth
Education
Dr Rajesh Khajuria
Dr. A.S. Abani
Healthcare
Dr. K.N. Sheth
Dr. A.S. Abani
Agriculture & Co-operative
Dr. O. S. Junare
Government & Quasi Government Sector
Ms. Trupti Almoula
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Presentation Map

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
Overview of DSTU Research Project
Objectives of Study
Review of existing structure - GTU
Review and discussion of structure of selected
institutions
Process for proposed structure of - GTU
Inputs by VCs and Registrars of Leading Universities of
India
Suggested Structure for GTU
Conclusion
Follow up process
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Overview of DSTU Project
Part I
Vision
To make GTU a hub of research,
technology and entrepreneurship.
 To develop new innovative and
revolutionary ways to emulate a similar
success in education, in order to make
GTU a world class university.
 To change the educational system in such
a way that it serves the needs of the
people of Gujarat .

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Mission
To create Institutes and Centers of
Excellence (CoEs) to impart state of the art
education, training and research in the field of
Science, Technology and Management in general.
2. To create capabilities to develop knowledge, skill
and competence at various levels.
3. To create capabilities to upgrade infrastructure of
global standard for education, training and
research in the areas related to Engineering,
Technology, Science and Management.
4. (Contd.)
1.
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Mission (Contd.)
4. To provide inter-relationship for national and
international participations in the fields of
Science, Engineering, Technology and
Management.
5. To establish close linkages with industries in
order to make teaching, training and research
at the University, relevant to the needs of
industries at national and international levels.
6. To develop opportunities for Inter-constituent
collaboration: e.g. between MBA /
Engineering / MCA, or MBA / MCA /
Pharmacy.
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Objectives of DSTU Research
Part II
Belief in DSTU Research

We at GTU believe, it is the NEED of the
hour to develop proper Organization
Structure, deploy necessary Manpower, and
develop a system of Governance by which
GTU is able to well integrate education,
training and research in its four disciplines
namely :




Engineering
Pharmacy
Management and
Computer Application
At the level of Diploma, Degree, PG and
Research Programs
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Organization Structure
Organizational structure is essentially “how job tasks are
formally divided, grouped and co-ordinated”*.
 Top Management needs to address 6 key elements
when they design an Organizational structure:

◦
◦
◦
◦
◦
◦
work specialization
departmentalization
chain of command
span of control
centralization & decentralization, and
formalization
* Daft R L
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Objectives of DSTU Research - 1

To develop a system of governance by which
GTU is able to integrate education, training
and research in its four disciplines namely :





Engineering
Pharmacy
Management and
Computer Application
At the level of Diploma, Degree, PG and
Research Programs
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Objectives of DSTU Research - 2 3

To identify those organizational
components which are needed to pursue
the objectives of GTU, and to monitor its
activity related to admission, education,
training, research, industry interface, interinstitute and international collaborations,
more effectively and efficiently.

To sensitize the members in all the
institution at all the level and to encourage
them to put in their best efforts in making
GTU a World Class Technological Institution.
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Review of Existing Structure @
GTU
Part III
Objectives of GTU

GTU was founded in the year 2007 by an Act of
Gujarat State with the following main objective:
To development the knowledge of science,
engineering, technology, management and
environment for the advancement of quality of life of
the mankind in general, and in relation to the domain
of engineering and technological development and
applications.
 The prime object of GTU shall be to create Centres
and Institutions of Excellence in basic and applied
science, engineering and technology in particular.
 There are 9 (nine) other Objects under the Main
Object. (Ref. GTU Act, 16.05.2007)

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Review of existing structure - GTU

The prevailing structure of GTU as per Act is as follows :
Chancellor
Board of Governors
Vice Chancellor
Finance Committee
Directors
Academic Council
Deans
Registrar
Other Officers i.e. Controller of Examination, CAO
etc.
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Review and Discussion of Structure
of Selected Institutions
Part IV
Review and discussion of structure
of selected institutions

The DSTU Team reviewed the structure of different
Technological and other universities / institutions under the
following FIVE GROUPS OF EXPERTS:
Selected Technological Universities of India
1.
◦
Dr Rajesh Khajuria
IIT – Kanpur
2.
◦
Dr K N Sheth
Selected Asian Universities
3.
◦
Dr PGK Murthy
Selected Global Universities
4.
◦
Dr Trupti Almoula
Ancient Universities of India
5.
◦
Dr Rajesh Khajuria
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Review and discussion of structure
of selected institutions

Brief Presentations by each of the FIVE
Team Leaders are organized in the
afternoon session….

However, I shall very briefly overview
some of the universities studied by me
and discussed in our meetings so far.
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Delhi Technology University
(DTU)
Courses offered at DTU are Bachelor of Engineering
(B.E.), Bachelor of Technology (Part-time), Master of
Engineering (M.E.), Master of Science (M.Sc.), and
Master of Business Administration (M.B.A), and
Doctor of Philosophy (Ph.D.)
 The Founder Vice-Chancellor heads the GTU.
 The Registrar reports the V.C.

◦ The Sr. Asst. Registrar (Finance & A/C), the Jt. Registrar
(Admin) and Security Officer assist the Registrar.
◦ Further, there are 5 Asst. Registrars comprising of the
following branches: General/Store/Purchase, Estate,
Academics & Exams, IRD, and Legal.
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IIT Kanpur
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IIT Kharagpur
IIT Kharagpur shares a common Visitor (a position held by
the President of India and the IIT Council with other IITs.
The rest of IIT Kharagpur's organisational structure is
distinct from that of the other IITs.
 The Board of Governors of IIT Kharagpur is under the
IIT Council, and has 13 members that include
representatives of the states of West Bengal, Bihar,
Jharkhand and Orissa, in addition to other members
appointed by the IIT Council and the institute's senate.
 Under the Board of Governors is the institute's director,
who serves as the chief academic and executive officer
of the IIT. He is aided by the deputy director.

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Jawaharlal Nehru Technological
University, Kakinada (JNTUK)


JNTUK is headed by the V.C, assisted by
Rector and Registrar.
The Directors are:
◦ Director of Evaluation
◦ Director of Academic Planning
◦ Director of Foreign University & Alumni
Relations
◦ Director of BICS & Chief Engineer
◦ Director of Institute of Science and Technology
◦ Director of Research & Development
◦ Director of Faculty Development Centre ……..
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Jawaharlal Nehru Technological
University, Kakinada (JNTUK)
◦ Director of School of Management Studies
◦ Director of Centre for Equal Opportunity for
Women & Grievances
◦ Director of Industry-Institute Interaction and
Placement & Training
◦ Director of Admissions
◦ Programme Director - Life Science Course
◦ Programme Director - Pharmacy
◦ Programme Director - School of Food
Technology Programme Director - Dept. of
Management Studies.
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Technology University of the
Philippines (TUP)

The Technological University of the
Philippines is governed by a Board of
Regents (BOR) composed of key
stakeholders of the University.
◦ Do BoG at GTU have key stakeholders of the
University?

The Board of TUP is chaired by the
Chairman or Commissioner of the
Commission on Higher Education
(CHED) and vice-chaired by the University
President.
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Technology University of the
Philippines (TUP)

The members of the Board are represented by various
sectors in the country, which include the:
◦ Chairman of the House Committee on Higher and Technical
Education,
◦ Chairman on Senate Committee on Education and Culture,
◦ the Undersecretary for R&D of the Department of Science and
Technology,
◦ the Assistant Director General from the National Economic and
Development Authority (NEDA),
◦ two representatives from the private sector, and the
◦ three presidents of the Federations of Associations in TUP
composed of the Alumni Association, the Faculty
Association, and the University Student Government.
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Technology University of the
Philippines (TUP)
The President of the University exercises the overall
leadership in ensuring that the University's efforts are
directed towards the attainment of the institutional vision,
mission, goals and objectives of TUP.
 The President works in partnership with the four Sectoral
Vice Presidents, namely:

◦
◦
◦
◦

VP - Academic Affairs
VP - Administration and Finance
VP - Research and Extension, and
VP - Planning, Development and Information Systems.
Each of the vice presidents is assisted by Directors and
other officials for the effective implementation of
their functions.
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Process for Developing
Proposed Structure of GTU
Part V
Process for proposed structure of –
GTU
Establishment of DSTU Committee
Formation of Core Group of Experts
Assignment to study Various Institutions
Presentation & Discussion
Brain Storming Sessions on Drafting proposed
structure with Hon. VCs and Registrars of some
leading universities of India and Asia-Pacific
 ----------- Completed So far -------------------------------







Discussions with Directors of Colleges Today
Designing & Review of Suggested Structure of GTU
Feedback and further actions..
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Organizational Challenges faced
by GTU
Part VI
GTU is the Largest University in
Gujarat
For the smooth functioning of a vast University like GTU,
which caters to the entire field of Engineering, Pharmacy,
MBA Programs and Computer Applications (MCA), a welldesigned organizational structure is not only essential, but
absolutely imperative.
 GTU has about 4,00,000 students, a large number of
Bachelors and Master’s programs, and robust doctoral
programs. It has about 500 colleges affiliated from all
nooks and corners of Gujarat.
 Hence, for such a large University it is quite essential that the
(proposed) organizational structure is developed considering
successful functioning of India’s, Asia’s and World’s some of
the best Universities and educational institutions mentioned
in the review.

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Suggested Structure for GTU




Overall Structure
Academic Structure (for Schools and
Centers)
Administrative Structure (Head Office /
Wings / Centers and Schools)
The suggested Organization Structure for
GTU in the following slides is for easy
understanding, and a consensus is being
developed by GTU’s stakeholders – DSTU
Research Team,VC & Registrar, and
Government of Gujarat…
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Matrix of Major Functions @ GTU
Academics
Research
GTU
Administration
Information
Technology
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Pyramid Structure for GTU
Vice Chancellor
Directors / Deans
Registrar / CoE
Admin Staff
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GTU and Academic Programs
Engineering –
Environment
MBA - MCA
Pharmacy
GTU
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Challenge is to establish inter-relationships
among GTU’s Programs
MBA
Pharmacy
GTU
MCA
Engg.
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Second Challenge is to establish Linkages with
Industries and Global Universities
Global
Universities
ExportImport
GTU
Industry
People of
Gujarat
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Third Challenge is to manage
various Pressure Groups
4,00,000
Students
500 SFI
Colleges
Management
Government
and People
GTU
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Forth Challenge is to Manage
Processes of Teaching – Learning…
Teaching –
Training
Exams Results
Placement
of
Students
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Therefore…

1.
2.
3.
The suggested or proposed Organization
Structure for GTU must address Issues :
All four major challenges on one hand,
and
Take GTU to become a world class
university to
Satisfy the educational and employment
or business needs of our young
population in the 21st Century…
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Part VII
SUGGESTED
STRUCTURE FOR GTU
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Suggested Structure for GTU – Level 1 - 2
Chancellor
BoG
VC
Academic Council
Director
(Academic)
Registrar
Controller of
Examination
Director
(Research,
Extension &
IT)
Director
(Global
Relations)
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Suggested Structure for GTU – Level 3
VC
VC
Academic Council
Director
(Academic)
Registrar
Deans
(Program-wise,
Region-wise)
Asst. / Dy.
Registrars
Controller of
Examination
Dy. CoEs
(Program-wise)
Director
(Research,
Extension & IT)
Dy. Directors
Director
(Global
Relations)
Dy. Directors
(Asia – Africa)
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Suggested Structure for GTU – Level 3 Details
Director
(Academic)
Engineering
MBA
Registrar
Planning
Admin
MCA
Pharmacy
Academic
Accounts (CAO)
Future Programs
Legal
Information
Research
Knowledge
Medical
Engineer
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Suggested Structure for GTU – Level 4 Details
Deans
(Faculty-wise)
Region 1
Region 2
Registrar
Planning
Admin
Region 3
Region 4
Region 5
Academic
Accounts (CAO)
Legal
Information & RTI
Research
Library
Medical
Engineer
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Suggested Structure for GTU – Level 4
Details Continue…
CoE
Asst. CoE - Engineering
Registrar
Establishment
Asst.CoE - MBA
Auditor
Asst.CoE - MCA
Maintenance
Asst.CoE - Pharmacy
Future Programs
Training & Placement
FDP / Quality
Knowledge / Curriculum
Development
Security
Funding
Student Welfare
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Regional Centres – Region 1
Director
Asst. / Dy.
Registrar
(Admin)
Dean
(Academic)
Teaching,
Exams
Students,
Industry
Relations
Section
Officers
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Schools of University
Director of
School
Professor &
Head
Teaching,
Exams
Sr. / Jr. Clerk
Students,
Industry
Relations
Computer
Operator
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Wings at GTU - Committees
Coordinator
• Sports / Alumni
• Women Development
Coordinator
• Anti-Ragging
• Legal
Coordinator
• Global
• Youth & Culture
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Part VIII
DISCUSSIONS WITH VCS AND
REGISTRARS OF LEADING
UNIVERSITIES OF INDIA AND
ASIA-PACIFIC
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DSTU Workshop on 16th June, 2012 at
Circuit House

About 40 Directors and Principals of management
and engineering college participated in the meeting.

Padmabhusan Dr. P.V. Indiresan, former Director –IIT
Madras, and Dr. A.K. Malik, Registrar of South Asia
University, and New Delhi also participated.

The Report of the meeting of 16th June is available
at:
http://www.gtu.ac.in/circulars/12June/report_26612.p
df
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Padmabhusan Dr. P.V. Indiresan,
former Director –IIT Madras



Dr. P.V. Indiresan drew parallel from Vedas through
various Slokas which signified the importance of
knowledge, skills and human development for the
benefit of society at large.
He appreciated GTU for taking leadership for
conducting Research Project of DSTU for the first time
in the country.
He advised to develop GTU with a vision for 50 – 100
years. He said that GTU should aim at becoming a
world class University like Georgia Tech, USA
surpassing even the best institutions of the
country like IITs (and other universities), where
he taught for 40 years.
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Dr. A.K. Malik, Registrar,
South Asia University, New Delhi
Dr. A.K. Malik talked about his experiences in
developing the structure of South Asia University
(SAU) as a founder Registrar.
 The South Asia University is developed and funded by
SAARC Countries. Therefore, the admissions are at
Asia level, based on the quota reserved for each
country.
 Currently, the SAU offers 6 - 7 PG Programs in
Humanities. It plans to offer undergraduate programs
in near future.
 He emphasized the need for developing an
excellent library with online and print media
books and journals from whole the world.

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DSTU Workshop on 18th August, 2012 at
Circuit House






Dr. H. Maheshappa, Hon’ble Vice Chancellor, Visvesvaraya
Technological University, Karnataka,
Dr. M.L. Ranga, Hon.ble Vice Chancellor Guru
Jambheshwer University of Science & Technology, Haryana,
Prof. V.K.Kathal, Director, Academic Staff College, Dr.
Harisingh Gour University, Sagar and
Dr. A.K.Malik, Registrar, South Asia University were present
and there were interesting presentations by all the
distinguished participants.
Important suggestions were made, saying GTU is the first
university in India to start DSTU Research…
The Report of the meeting of 18th August is available at:
http://www.gtu.ac.in/circulars/12Aug/28082012.pdf
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DSTU Workshop on 29th Sept,
2012 at GTU Gandhinagar

On 29th September, 2012 Dr.A. P. Singh, Dean –
R&D and Innovation, Punjab Technological
University and Core members including Vice
Chancellor were present and following points
were discussed:

GTU should promote networking and therefore GTU
needs matrix Organizational Structure which permits
joint/multiple ways of working as needed.

College Development Council (CDC) at the
university level should be established and it should
have networking personnel seconded to Research &
Development, Faculties and Schools
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DSTU on 24th Nov, 2012






Dr. K. L. Chopra (Padmashri), Former Professor, IITD
& Former Director, Indian Institute of Technology,
Kharagpur,
Dr. D. S. Chauhan, Vice Chancellor, Uttarakhand
University, Dehradun,
Dr. Premlatha Rajan, Director, Academic Courses,
Anna University, Chennai,
Dr. H. P. Khincha, Former Vice Chancellor of
Vishwasaraya Technological University interacted with
Core members and many Directors/ Principals in
presence of Dr Akshay Aggarwal,Vice Chancellor of GTU had
very interactive session and many more important
aspects came into lime light.
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29th Sept, 2013 (contd.)
GTU should introduce compulsory subjects of
communication skill, Personality Development
and Human Values in each stream
 It is possible to explore possibility of commencing
Distance Education Mode of academic
programmes
 GTU may think offering Multi-entry –Multi exit
facilities wherein the students undergo 2
semesters of a graduate programme and quit with
a diploma and again after a brief industry
exposure rejoin for remaining graduation period.

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In a Nutshell…
Part IX
In a Nutshell…
GTU’s proposed Organization Structure may be Matrixbased, a mix of hierarchy at Head Quarter, with
Decentralization at Regional Level with sufficient Autonomy
to each Head of the Function / Department / Wing / Section
–
 to take decisions and be responsible for its own decisions,
 Within the framework of authority and responsibility,
accountability, chain of command, inter-personal relationship
and team-based approach
◦ (like today’s public sector Banks that have become more
efficient, wide-spread, customer-centric and profitable than
many private sector Banks).

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Your Suggestions are Welcome to Catapult
GTU as a World Class University by Y 2020
Hon. Vice Chancellor shall follow up with the DSTU
Team, Internal and External Stakeholders…until the
new organization structure is adopted and
implemented.
My Suggestion: To convert DSTU Research Project
into –
DSTU Research Centre
Thank you !!!
On Behalf of Dr Akshai Aggarwal,
Hon,Vice Chancellor, and
DSTU Team…
I remain with and for you all…
Dr Rajesh Khajuria