www.IFSWORLD.com
MIKAEL JOHANSSON
MADS RYDDER
SENIOR ADVISOR
SENIOR PROJECT MANAGER
Mikael in 3 bullets:
 Simplicity
 Active exerciser
 Long IFS experience
2
© 2011 IFS
Mads in 3 bullets:
 Seek to understand
 Deliver leadership
 Fullfill expectations
IFS UPGRADE
Användarföreningens årsmöte
ARLANDA 2013
© 2011 IFS
AGENDA
IFS Upgrade - content
Improvements after the project
Improvement based upgrade
Experience from an upgrade project
© 2012 IFS
WHAT I WOULD LIKE YOU TO REMEMBER
IFS UPGRADE, THE UPGRADE METHODOLOGY
© 2012 IFS
IFS UPGRADE
WHAT WOULD YOU LIKE TO HAVE?
Increased user productivity…
Reduction of Customizations…
Eliminate need of new customizations…
Less demanding for my organization…
Secure technical platform for the future development…
6
© 2012 IFS
IFS UPGRADE
A ”TOOLBOX” FOR REACHING BUSINESS IMPROVEMENTS
7
© 2012 IFS
IFS UPGRADE
THREE CORNER STONES
1. FACTORY
Focus only on upgrade
Highly experienced consultants
High speed servers reduces lead time
2. KNOWLEDGE
3. FOCUSED SCOPE
IFS knows your solution and needs
Upgrade as is
Knowledge and experience from all
upgrades and tools
Improvement after upgrade
Clear goal and scope for everyone
Knowledge of IFS Applications 8
Foundation for Business Improvement
© 2012 IFS
SIMPLIFIED PROJECT METHODOLOGY
IFS UPGRADE
Upgrade
Rehearse
Go Live
UPGRADE
Establish an upgraded solution in test environment
REHEARSE
Rehears Go Live according to plan
GO LIVE
Do the upgrade and cut over in production environment
Clear responsibilities within different areas per phase
9
IFS UPGRADE
© 2011 IFS
IFS UPGRADE
CONTINUE IMPROVEMENTS
Upgrade
Rehears
Go Live
Production
Environment
Upgraded test environment
Independent improvement projects
Improvements are implemented
Department per department
Independent of each other
Improvement
projects 1
Improvement
projects 2
Test
Environment
IFS UPGRADE
© 2012 IFS
Improvement
projects 3
IMPROVEMENT BASED UPGRADE
11
© 2012 IFS
WHAT IS THE OBJECTIVE WHEN UPGRADING?
STRATEGY DIRECTIONS…
Upgrade
Focus on technical issues
Focus on functional issues
Limited Management involvement
No new business value
New enhanced solution
Focus on support of business needs
Focus on holistic ERP
Business owner commitment
Management involvement
High business value
12
© 2010 IFS
THE CHALLENGE
Strategy, Challenges, Objectives
Re-vitalized solution, based on processes,
process demands and KPI´s
Daily Operation
13
© 2012 IFS
WORKING METHODS
Templates and methods
IFS Upgrade
Presentation
Work shops
Improvement
Report
IFS Preview
•
•
Work Shop & interview with mgmt
Work Shop & interview per
department/process
Shows how the system
support the
improvements
14
© 2012 IFS
IFS IMPROVEMENT INITIATIVE BASED UPGRADE METHODOLOGY
Business
processes
owner
Workshop
Management
Workshop
Business
Processes
Improvement
Management
Presentation
Iterations
BASED ON BUSINESS NEEDS, A REVITALIZATION WILL BE REACHED
Solution idea
•
•
•
•
Business Case/ Report
conclusions,
possible improvement
areas
a calculation of TVO
(Total Value of Opportunity)
a proposed way to
proceed
Eventual GAPs
Present
Modification
list
15
© 2009 IFS
External
Systems
Solution
Design for
Revitalization
Workflow
change
IMPROVEMENT INITIATIVES PRIORITIZATION
16
© 2011 IFS
17
© 2011 IFS
18
© 2011 IFS
IMPROVEMENT BASED UPGRADE
COST CALCULATION
Small
50 000 SEK
Medium 100 000 SEK
Offering
X-Large
Offering
Large
SOLUTION
Large
Medium
Small
CUSTOMIZATIONS
19
© 2011 IFS
IFS UPGRADE GOING FORWARD…
IFS Upgrade Factory
Improvement based upgrade
IFS Upgrade
20
© 2012 IFS
CAMPAIGN
THE UPGRADE YEAR 2013
IFS Scandinavia will focus on Upgrades in 2013
Campaign material will be send out to all IFS
Customers in Q2
Large interest of the Improvement based upgrade
already showed
Deals already made based on this program
First out to sign up…
Contact your sales representative
21
© 2012 IFS
EXPERIENCE FROM AN UPGRADE PROJECT
22
© 2012 IFS
SHERWIN WILLIAMS UPGRADE
Arlanda 2013-05-22
IFS PROJECT MANAGER, MADS RYDDER
© 2012 IFS
AGENDA
SHERWIN WILLIAMS UPGRADE – IFS APPS8
1. Background
2. Purpose
3. Execution
4. Learning Points
5. The Future
24
© 2012 IFS
1. BACKGROUND
Paint and ink industry
360 users
7 sites (S, DK, N, FI, IR)
IFS 2004
Purchasing, Warehousing, Manufacturing, Finance
25
© 2012 IFS
2. PURPOSE
Main driver for upgrade:
Increase supply chain and manufacturing efficiency on modern ERP
platform
Upgrade strategy
Technical upgrade of existing functionality
Reasons: Scope, Cost and Leadtime
26
© 2012 IFS
3. EXECUTION
PRE-STUDY
43 customizations
15
replaced by
Apps 8
24
Upgrade
factory
27
© 2012 IFS
4
Redesigned
3. EXECUTION, CONT.
PLAN, RESPONSINILITIES AND FOLLOW-UP
28
© 2012 IFS
3. EXECUTION, CONT.
COOPERATION
Cooperation
Project team
Steering committee
Upgrade factory
29
© 2012 IFS
4. LEARNING POINTS
Prestudy  -> 
Termination effects: Scope change in project towards Sherwin Williams
and IFS internally
Migration of open orders 
End user trainining  -> 
Upgrade factory 
Experienced and dedicated factory team
Lift ”as is” (time and lead time)
IFS internal technical iterations
Limted customer involvement
Go live date 
30
© 2012 IFS
5. THE FUTURE
Solution roll out in UK 2013
Implementation of 30+ identified improvements
31
© 2012 IFS
QUESTIONS?
32
IFS UPGRADE
© 2012 IFS
www.IFSWORLD.com
THIS DOCUMENT MAY CONTAIN STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS’S SOFTWARE PRODUCTS AND
TECHNOLOGY. SUCH STATEMENTS OF FUTURE FUNCTIONALITY ARE FOR INFORMATION PURPOSES ONLY AND SHOULD NOT BE
INTERPRETED AS ANY COMMITMENT OR REPRESENTATION. IFS AND ALL IFS PRODUCT NAMES ARE TRADEMARKS OF IFS. THE
NAMES OF ACTUAL COMPANIES AND PRODUCTS MENTIONED HEREIN MAY BE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS.
© 2012 IFS