Annual Conference
2014
Maternal and Child Health System Project
Denis Wilson
Manager Information Technology
Moreland City Council
M&CH System Issues
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Concern about M&CH data management
Growing risk of using outdated systems
Difficulty in aggregating data in decentralised model
Ancillary systems for vulnerable children
Lack of support for mobile and off-line access
Lack of integration to other systems
National eHealth changes – PCEHR services
Way forward
• Identified as major project for MAV Technology to support with
resourcing and funding and act as a catalyst
• MCH IT Steering Committee formed and workshops organised
• EOI released in October 2013 to ascertain vendor interest
• 65 Councils identified interest at first stage
• Shared State-wide system to deliver a standardised approach across
Victoria
• Key stakeholders
- Councils
- Department of Education & Early Childhood Development (DEECD)
- State Government
- Federal Government
Expected Benefits
• Provide enhanced capabilities to better monitor vulnerable children
• Better data to support family assistance, factual reporting and
completion of all ages and stages visits
• More relevant health referrals
• Higher quality reporting to better support future demand planning
• Reduction in disadvantage in health and education
• Higher quality aggregated population health data
• Higher nurse productivity with mobility and off-line access
• Victorian MCH service to continue to be regarded as a world leader in
children’s health and development
Post EOI Activities
• EOI identified a short list of vendors who could feasibly deliver a fully
functional system for the likely funding that could be available
• Project Manager appointed - Karen Darling from ROI Solutions
• MCH Project Control Board formed in April 2014
• Business Case completed in April 2014
– needed to source formal funding commitment from State Govt
• Minister Wendy Lovell announces $2m funding for the project in June
2014
• Business Analyst appointed to develop detailed requirements
specification document with key input from MCH reps at Council and
State levels and IT reps from Councils
Project Control Board
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Project Sponsor – Rob Spence, MAV CEO
Project Manager – Karen Darling, ROI Solutions
Senior User Rep – Clare Hargreaves, MAV Manager Social Policy
MCH User Rep – Joanne Fittock, MAV Policy Advisor
State Govt Supplier Rep – Pippa Proctor, DEECD
MAV Supplier Rep – Cameron Spence, MAV Commercial Manager
MAV Supplier Rep – Jo Cross, MAV Procurement
ICT Rep – Denis Wilson, IT Manager
M&CH IT Infrastructure Survey
• Background data needed on IT Infrastructure in Councils
supporting MCH Service to confirm content in requirements
document
• Distributed to managers responsible for IT on July 29 with one
week to respond
• 41 responses
- 26 Rural
- 15 Metro
- 52% was an excellent response at short notice
M&CH Survey Results
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Ave per Council of 16 MCH staff/admin
- 11 have mobile phones
- 12 desktop PCs, 3 laptops, 1 tablet
Mobile phones – 50% are smartphones (55% iPhones)
Browsers – 98% IE, 30% Chrome, 20% Firefox, 19% Safari
MCH system used – 78% MaCHS, 20% Xpedite
50% of Xpedite users have integration to other modules
Very little integration of MaCHS to other systems (SMS only)
80% have support agreements in place
M&CH Survey Results
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95% use IRIS – enhanced MCH system
15% use the Birth Notice database
7% of MCH Centres do not have internet access
eDMS – 40% TRIM, 15% TechOne ECM, 15% RecFind
25% planning on changing eDMS
Email/calendar – 84% Exchange, 14% Lotus Notes
32% use SMS messaging to clients
Business Continuity – Maximum Allowable Downtime
Varied from 2 hours to 2 weeks
Next Steps
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Complete detailed requirements specification
Release tender (open for 4 weeks)
Select preferred vendor
Commence system build/configuration
Data load and system testing
Pilot implementation
Post-pilot review
Commence limited selective rollout
Comprehensive rollout
mid Aug 2014
end Aug 2014
Oct 2014
Nov 2014
Mar 2015
May 2015
Jun 2015
July 2015
Q4 2015 / 2016
Questions?