ARTA
“PPA pledges to develop and operate in partnership with the private sector,
locally, globally competitive and environment friendly ports to ensure customer’s
satisfaction and contribute to our country’s economic recovery”.
Specifically, PPA pledges
“Oplan Smilling Face” &
“Bilis Aksyon” to customers/
Please let us know how we have served you
By doing any of the following:

Accomplish our Feedback Form available in
the Nasipit Baseport, Port
Terminal Offices of Butuan and Masao and
simply drop in the Suggestion Box at the lobby
and in our Action Center.

Send your Feedback through our email
address: pmo_nasipit@yahoo.com or call us at
085-3425352/ 085-3426451

Talk to our Officer of the Day.
Clients that transact business
Inside the port
24hours services in the
country’s major ports
An orderly, clean and safe port
Release of cargoes within
Thirty (30) minutes from
Presentation of complete
Documents
Hassle –free berthing
If you are not satisfied with our service, your written/
verbal complaints shall immediately be attended to by the
Officer of the Day at the Public Assistance and Complaints
Desk.
Application assured through
Use of information technology
At PPA, service time is anytime, all the time!
Thank you for helping us continuously improve our
services.
LIST OF NASIPIT BASEPORT FRONTLINE SERVICES
- Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels both Foreign and
Domestic
- Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic
- Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic
- Withdrawal of Dangerous Goods
- Procedure in Withdrawal of Rolling Cargo
- Procedure in Withdrawal of General Cargo
- Assessment of Stuffing/Stripping Fee and Storage Fee
- Documentation, Processing, Approval for Loading of General Cargoes
- Documentation, Processing, Approval for Loading of Regulated Cargoes
- Documentation, Processing, Approval for Loading of Rolling Cargoes
- Documentation, Processing, Approval for Loading of Dangerous Cargoes
- Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)
1 SERVICE TITLE:
Allocation of Berthing Spaces and the Service of Docking Needs
of Commercial Vessels both Foreign and Domestic
OFFICE ADDRESS:
Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION:
Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines and/or Agent who are intending to call their vessels at the Port of
Nasipit
REQUIREMENTS:
* Vessel’s Registration (for maiden voyage)
* Vessel information Sheet/Statistical Supplement
* Application for Berth/Anchorage
SCHEDULE OF AVAILABILITY OF THE SERVICE:
FEES:
24 Hours/7days a week
Dockage (for Foreign Vessels)
Usage Fee (for Domestic Vessels)
Port Dues (for Foreign Vessels)
Share On Line Handling (Mooring & Unmooring)
Share On Pilotage
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
1
Proceed to Marine Services
Section/Clearing Officer and submit all
the necessary documents, files a Notice
of Arrival and fills up the Application for
Berth/ Anchorage form and request for
berth/anchorage allocation
Marine Services Section/ Clearing
Officer on duty examines the
completeness of the documents;
informs the required fees and likewise
refers to berthing plan otherwise
conducts meeting with all
stakeholders if berthing areas
congested.
10 minutes
Rene B. Leyson
Joseph John F. Piencenaves
Armando R. Balbutin
Antonio J. Vallecera
Iraida P. Melgo
Notice of
Arrival and
Applicatio
n for Berth
Allocates berthing/anchorage areas
and grant Berthing Permit
5 minutes
2
3
Receives copies of Application for
Berth/Anchorage and the
corresponding berth allocation
* Form is available FREE OF CHARGE
Rene B. Leyson
Applicatio
n for
Berth/
Anchorage
Clearing Officers on Duty
Applicatio
n for
Berth/
Anchorage
FEES
All Fees
and / or
Charges
are paid
prior or
upon
departur
e of the
vessel
2 Granting of Entry Clearance to all Commercial Vessels both Foreign and Domestic
SERVICE DESCRIPTION:
Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
REQUIREMENT:
* Inward Manifest
* Bills of Lading/Import Clearance
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
Proceed to Marine Services
Section/Clearing Officer and submit
all the necessary documents
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Marine Services Section/Clearing
Officer on duty examines the
completeness of the documents,
informs the required fees
10 minutes
Rene B. Leyson
Joseph John F. Piencenaves
Armando R. Balbutin
Antonio J. Vallecera
Iraida P. Melgo
Notice of
Arrival and
Application
for Berth
2
Request for the computation of all
charges against the vessel including
stevedoring and other port charges
Computes Anchorage
Fees/Dockage/Port Dues/Usage and
other charges against the vessel
5 minutes
Clearing Officer on Duty
System
generated
POIs or
computation
of port
charges
3
Receives the draft of the
computation
Stamps the Roll Book with
“Entered” if vessel is domestic
2 minutes
Clearing Officers on Duty
Draft
computation
* Form is available FREE OF CHARGE
FEES
All port
charges
are paid
prior or
upon
clearance
of the
vessel
2 Granting of Exit Clearance to all Commercial Vessels both Foreign and Domestic
SERVICE DESCRIPTION:
Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
REQUIREMENT:
* Outward Manifest
* Bills of Lading/Import Clearance
* Roll Book
FEES:
Dockage (for Foreign Vessels)
GRT x Dollar rate x .039 x no. of days in the port
Usage Fee (for Domestic Vessels) GRT x .80 x no. of days in the port
Port Dues (for Foreign Vessels) GRT x dollar rate x .081
Share on Line Handling (Mooring & Unmooring), please see CHO Matrix
Share on Pilotage, please see Pilotage Matrix
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORM
S
Rene B. Leyson
Joseph John F. Piencenaves
Armando R. Balbutin
Antonio J. Vallecera
Iraida P. Melgo
VIS
POI
Proceed to Marine Services
Section/Clearing Officer and submit
all the necessary documents
Marine Services Section/Clearing
Officer on duty examines the
completeness of the documents, and
reminds the required fees and issues
Port Operation Invoices
10 minutes
2
Pays the required fees per
computation/POIs received
Receives Port Operations Invoices
and issues corresponding Official
Receipts
10 minutes
Cashier/Collection
Representative on Duty
POI
O/I
3
Present the Official Receipt of all
port charges paid and request for the
grant of exit clearance
Examines the Official Receipt and if in
order and complete, grants exit clearance
by stamping “Clearance Granted” on all
outward documents submitted and Roll
Book
5 minutes
Clearing Officers on Duty
OR
1
* Form is available FREE OF CHARGE
FEES
Dockage &
Port Dues and
Usage Fees is
dependent on
the GRT of the
Vessel times
the number of
days and is
system
generated
including 10%
government
share on
pilotage and
line handling
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
2
Proceed to Cashier/Collection Representatives
to pay port charges & other revenues
Proceeds back to PSD-Clearing Officer
FS-Cashier/Collection Representative
a. Checks the accuracy of the POI/PCCS
presented by the customer
b. Receives and counts the payment
c. Issues OR and gives original copy of the OR
to the customer with the corresponding POI
Presents the Official Receipts to PSD-Clearing
Officer and stamps
PAID on the BL and POI/PCCS
1 minute
1 minute
1 minute
Roberto C. Amper
Iraida P. Melgo
Pilipinas P. Sibayan
Carlos M. Yamba
POI
OR
1 minute
I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
Secures Bill of Lading (BL) from shipping lines
Shipping Lines
2
Proceeds to CHO-NIASSI and presents BL,
Driver’s passenger ticket to CHO
Cargo Handling Operator (CHO)-NIASSI verifies
documents, issue CMCS with remark RRTF
3
Proceeds to Cashier/Collection Representatives
and presents the documents
PPA Cashier/Collection Representative reviews
the documents and issues & fills up RRTF ticket
according to type of Vehicle then signs BL &
retains copy of BL & CMCS
Type of
Vehicle
Description
1
Motorcycle/Tricycle
2
Car, Minivan, SUV,AUV,Owner Jeep,
PUJ not more than 16 pax
3
Light Delivery Truck, Van, Pickup Truck
PUJ nor more than 16 pax
4
Stake truck, heavy delivery Truck,
passenger/tourist bus, prime mover,
tractor head w/or w/out
trailer/chassis,
10 wheeler
For ATSC prepared RRTF tickets:
Follow Steps 1 and 2 Proceed to Cashier/
Collection Representative and present the
documents including RRTF ticket issued by ATSC
Cashier/Collection Representatives confirms
and signs the BL & retains copy of BL &
CMCS for record purposes.
2 minutes
Roberto C. Amper
Iraida P. Melgo
Pilipinas P. Sibayan
Carlos M. Yamba
65.00
129.00
258.00
516.00
1 minute
Roberto C. Amper
Iraida P. Melgo
Pilipinas P. Sibayan
Carlos M. Yamba
-
1 SERVICE TITLE:
Withdrawal of Dangerous Goods
OFFICE ADDRESS:
Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION:
Withdrawal of Dangerous Goods
WHO MUST AVAIL OF THE SERVICE:
All Legitimate Port Users
REQUIREMENTS:
1. Bill of Lading from port of loading
2. Dangerous Goods Handling Permit
3. Delivery Receipt
SCHEDULE OF AVAILABILITY OF THE SERVICE:
24 Hours a day/7days a week
FEES:
Palletized
Non-Palletized
10 footer van
20 footer van
40 footer van
9.00 / cu.m.
9.00 / cu.m.
63.00 / unit
126.00 / unit
183.00 / unit
Gov’t Share on Arrastre (10%)
70.25 / Rev. Ton
90.20 / Rev. Ton.
35.60 / unit
71.25 / unit
142.35 / unit
Gov’t. Share on Stevedoring
(10%)
14.95 / Rev. Ton
21.10/ Rev. Ton.
129.50 / unit
215.50 / unit
215. 50 / unit
Wharfage Fee
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
Dangerous goods
Notifies PPA and CHO on the arrival of the
vessel & applies for DG Handling Permit
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
Terminal Supervisor/Safety Officer
evaluates/examines submitted documents
PERSON/S IN CHARGE
FORMS
CHO Safety Officer
PPA Safety Officer
DG Handling
Permit
2
Presents Bill of Lading/Import Clearance to
PPA Clearing Office for assessment and
payment of port charges
TOO evaluates/examines the documents,
computes/assess port charges, issue invoice
and submits same to PPA Cashier for
collection of corresponding port charges
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
3
Pays the corresponding port charges per
issued invoice
PPA Cashier/Collection Rep. collects
corresponding port charges and issues
Official Receipt
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
Port
Operations
Invoice (POI)
4
Upon arrival of the vessel, presents to CHO
the DG Handling Permit & pays the
corresponding handling charges
CHO-Scaler’s Section/Cashering
CHO Scaler/Billing Head
CMCS
5
Asks CHO Delivery Receipt
CHO Cargo Checker’s Section
6
Submits copy of CHO OR and DR for
reassessment/verification
PPA-PSD Clearing Unit
CHO Checker
3 minutes
Receives/forwards port operations invoice to
cashier pays all port charges
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
7
Retrieves Bill of Lading/Delivery Receipt and
attach documents after port charges paid
Clears/signs/stamps Bill of Lading
8
Submits a copy of DR at exit gate
PPD/PPA-hired security guards
* Form is available FREE OF CHARGE
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD personnel//PPAhired security guards on duty
FEES
2 Procedure in Withdrawal of Rolling Cargo
SERVICE DESCRIPTION:
Withdrawal of Rolling Cargoes
1. Vehicle (CHO assited)
2. RRTS – Roll-On/Roll-Off Transport System (self-propelled)
REQUIREMENT:
1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES:
1. Vehicle (CHO assisted)
a. Wharfage Fee (plus VAT)
b. Government Share on Arrastre (10%) (plus VAT)
9.00 / cu. m.
c. Government Share on Stevedoring(10%) (plus VAT)
70/85 / Rev. Ton
2. RRTS – Roll-On/Roll-Off Transport System (self-propelled)
21.10 / Rev. ton
a. Terminal Fee Cash Ticket
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF ACTIVITY
PERSON/S IN CHARGE
FORMS
1
Claims B/L from Port of Origin (ROLLING Cargo)
CHO-NIASSI
10 minutes
CHO Checker
2
Pays the required fees per computation/POIs received
Receives Port Operations Invoices and issues
corresponding Official Receipts
15 minutes
CHO Scaler/Billing
Head/Cashier
CMCS
3
CHO assisted-Proceeds to PPA Clearing Unit with the
required documents (B/L CMCS, Arrastre, Billing)
Clearing Officer checks the actual volume of cargo.
Computes port charges
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
PCCS
Receives/forwards port operations invoice to Cashier and
pays all port charges
Issues POI
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
POI
4
Retrieves B/Lading/Delivery Receipt & attach documents
after port charges are paid
Clears/signs/stamps Delivery Receipt
5
Submits a copy of DR at exit gate
PPD/PPA hired security contractor
* Form is available FREE OF CHARGE
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD personnel/PPAhired security guards on duty
FEES
Please refer
to above
Fees
3 Procedure in Withdrawal of General Cargo
SERVICE DESCRIPTION:
Withdrawal of Rolling Cargoes
1. Break bulk Cargoes
2. Bulk Cargoes
REQUIREMENT:
1. Bill of Lading from port of loading
2. Delivery Receipt
FEES:
a. Wharfage Fee
b. Government Share on Arrastre (10%)
c. Government Share on stevedoring (10%)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
1
Claims B/L from Port of Origin (ROLLING Cargo)
CHO-NIASSI
2
Asks for the actual cargo measurement and
computation
CHO-Scaling Section
3
Pays arrastre charges to CHO
4
5
5
DURATION OF ACTIVITY
PERSON/S IN CHARGE
FORMS
CHO Checker
CHO Scaler/Billing
Head/Cashier
CMCS
CHO-NIASSI Official Receipt
CHO Cashier
PCCS
Asks for CHO Delivery Receipt
CHO Cargo Checker Section
CHO Cashier
Submits copy of CHO OR and DR for
reassessment/verification
PPA-PSD Clearing Unit
3 minutes
Receives/forwards port operations invoice to Cashier
and pays all port charges
Issues POI
10 minutes
Retrieves B/Lading/Delivery Receipt & attach
documents after port charges are paid
Clears/signs/stamps Delivery Receipt
3 minutes
Submits a copy of DR at exit gate
PPD/PPA hired security contractor
* Form is available FREE OF CHARGE
FEES
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
All available PPD
personnel/PPA-hired security
guards on duty
Please refer to
Fees Matrix
SERVICE TITLE:
Assessment of Stuffing/Stripping Fee Storage Fee
SERVICE DESCRIPTION:
Collection of Additional Port Charges
1. Stuffing Fee
2. Stripping Fee
3. Storage Fee
REQUIREMENTS:
1. Bill of Lading from port of loading
2. Delivery Receipt
FEES:
1. Stuffing Fee (plus 12%
VAT)
2. Stripping Fee (plus 12%
VAT)
3. Storage Fee (plus 12%
VAT)
General Cargo
10 footer van
20 footer van
40 footer van
10.00 / pallet
30.00 / unit
50.00 / unit
100.00 / unit
--
30.00 / unit
50.00 / unit
100.00 /unit
5.65 /Rev. Ton/day
63.45 / day
180.50 /day
360.95 / day
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
1
General Cargo
Presents documents at PPA Office:
a.
Outbound Cargo-Bill of Lading
b.
Inbound Cargo-Bill of
Lading/Delivery
c.
Storage Fee-Bill of Lading and/or
Delivery Receipt/CMCS
OFFICE/SECTION ACTIVITY
Clearing Officer assesses stuffing fee
Clearing Officer assesses stripping fee
Clearing Officer presents overdue cargo
report and/or date of cargo
stored/discharged from the vessel and
computes/assesses storage charges
Encoders issues POI
Receives/forwards port operations
invoice to cashier and pays all port
charges
Retrieves Bill of Lading/attached
documents after port charges are paid
Clears/signs/stamps Bill of
Lading/Delivery Receipt
3
1.
CHO allocates manpower/equipment for
cargo loading to vessel. Checker checks
B/L and all corresponding port charges
has been paid
PPD/PPA-hired security contractor
2.
* Form is available FREE OF CHARGE
PERSON/S IN CHARGE
FORMS
10
minutes
1 minute
Rene B. Leyson
Joseph John F. Piencenaves
Armando R. Balbutin
Antonio J. Vallecera
Iraida P. Melgo
CMCS
3 minutes
10
minutes
2
For stuffing/storage fee
(outbound):
- proceeds to CHO for cargo
loading
For stripping/storage fee
(inbound):
- submits a copy of Delivery
Receipt (DR) at the exit gate
DURATION OF
ACTIVITY
FEES
Please refer to
Fees Matrix
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
15
minutes
CHO with supervision by PPA
TOO
All available PPD
personnel/PPA-hired security
guards on duty
POI
1 SERVICE TITLE:
Documentation, Processing, Approval for Loading of General Cargoes
OFFICE ADDRESS:
Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION:
Loading of General Cargoes
1. Breakbulk Cargoes
2. Bulk Cargoes
WHO MUST AVAIL OF THE SERVICE:
REQUIREMENTS:
All Legitimate Port Users
* Bill of Lading
SCHEDULE OF AVAILABILITY OF THE SERVICE:
24 Hours a day/7days a week
FEES:
Wharfage Fee
(Plus 12% VAT)
Palletized
Non-Palletized
10 footer container van
20 footer container van
40 footer container van
P9.00 / cu.m.
P9.00 / cu.m.
P63.00 / cu.m.
P126.00 / cu.m.
P189.00 / cu.m.
Gov’t Share on Arrastre (10%)
(Plus 12% VAT)
General Cargoes
Iron/Steel
P70.25 / Rev. Ton
P90.20 / Rev. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
P130.70 / Met. Ton
P175.45 / Met. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
Gov’t Share on Stevedoring(10%)
(Plus 12% VAT)
General Cargoes
/
Iron/Steel
P1.495
2.11
12.95
21.55
21.55
/
/
/
/
/
P1.495
2.11
-
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Shipping Lines
10 minutes
Booking Clerk
B/L
1
General Cargo
Brings the cargo and secure Bill of
Lading from Shipping Company
2
Proceeds to PPA and secures CE/WP at
Clearing Unit
Clearing Officer issues CE/WP after bill of
lading/vehicle access slip is presented and
allocates storage area
10 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
3
Proceeds to CHO; secures CMCS and
pays arrastre/stevedoring share
Billing/scalling section
15 minutes
Arrastre scaler/billing
Head/cashier
4
Proceeds to PPA clearing unit with the
required documents. (Bill of
Lading/CMCS/arrastre billing)
Clearing Officer checks the actual volume
of cargo. Computes port charges
5 minutes
Issues Port Operation Invoice
Receives/forwards port operation
invoice to cashier and pays all port
charges
CMCS
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
POI
5
Retrieves Bill of Lading/attached
documents after port charges are paid
Clears/signs/stamps Bill of Lading
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
6
Proceeds to CHO for cargo loading
CHO allocates manpower/equipment for
cargo loading of to vessel. Checker checks B/L
and all corresponding port charges has been
paid
15 minutes
CHO with supervision by PPA
T.O.O.
B/L
PPA OR
CHO OR
* Form is available FREE OF CHARGE
FEES
Fees shall be
paid upon
withdrawal/
Loading of
cargo. Or
charged to
revolving
fund.
2 SERVICE TITLE:
Documentation, Processing, Approval for Loading of Regulated Cargoes
SERVICE DESCRIPTION:
Loading of General Cargoes
A. Forest/Planted Specie Products
1. Logs
2. Lumber
3. Plywood/Veneer/Lawanit
4. Rattan/Binding Materials
B. Others
1. Coco Lumber
2. Sand and Gravel
3. Mineral Ore
REQUIREMENTS:
1. Bill of Lading
2. Attachments
A. Forest/Planted Specie Products
DENR Clearances:
a. CTO – Certificate of Timber Origin
b. CLO – Certificate of Lumber Origin
c. Permit of Transport (form origin to destination)
B. Other
a. Philippine Coconut Authority Clearance
b. Barangay Clearance for Sand and Gravel
c. DENR Permit to Transport
FEES:
Gen. Cargo (Lumber)
Plywood/Veneer/Lawanit
10 footer container van
20 footer container van
40 footer container van
Wharfage Fee (Plus 12% VAT)
Gov’t Share on Arrastre (10%) (Plus 12% VAT)
Gov’t Share on Stevedoring(10%) (Plus 12%
VAT)
P9.00 / cu.m.
P9.00 / cu.m.
P63.00 / cu.m.
P126.00 / cu.m.
P189.00 / cu.m.
P123.80 / 1000 bdft.
P74.35 / Rev. Ton
P35.60 / Unit
P71.25 / Unit
P142.35 / Unit
P31.20 / 1000 bdft.
14.95 / Rev. Ton
12.95 / Unit
21.55 / Unit
21.55 / Unit
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
1
Regulated Cargoes
Secures DENR clearances (CTO, CLO, PTT,),
PCA Permit (Coco Lumber), Barangay
Clearance (sand & gravel)
DENR / PCA / Barangay Hall
2
Brings the cargo and secures Bill of Lading
from Shipping Company
Shipping Lines
3
Proceeds to PPA and secures CE/WP at
clearing unit
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
DENR/PCA personnel/ Punong
Barangay
CTO/CLU
PTT/PCA Permit
Brgy. Clearance
10 minutes
Booking Clerk
Clearing officer issues CE/WP after bill of
Lading/vehicle access slip is presented and
allocates storage area
10 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
CMCS
4
Proceeds to CHO; secures CMCS and pays
arrastre/stevedoring share
Billing/Scalling section
15 minutes
Arrastre scaler/ Billing Head/
Cashier
B/L
CMCS
5
Proceeds to PPA clearing unit with
required documents (Bill of
Lading/CMCS/arrastre billing)
Clearing officer checks the actual volume of
cargo. Computes port charges
5 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Receives/forwards port operation invoice
to cashier and pays all port charges
Issues Port Operation Invoice
10 minutes
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
POI
6
Retrieves Bill of Lading/attached
documents after port charges are paid
Clears/signs/stamps Bill of Lading
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
7
Accomplishes Loading Advice Form and
present same to TS
Cargo Control and Clearing Unit
5 minutes
Mateo P. Villones
Loading Advice B/L;
OR; CTO/COC
8
Proceeds to CHO for cargo Loading
CHO allocates manpower/equipment for cargo
loading of to vessel. Checker checks B/L and all
corresponding port charges has been paid
15 minutes
CHO with supervision by PPA
T.O.O.
* Form is available FREE OF CHARGE
FEES
Fees shall
be paid
upon
withdraw
al/
Loading
of cargo.
Or
charged
to
revolving
fund.
3 SERVICE TITLE:
Documentation, Processing, Approval for loading of Cargoes
SERVICE DESCRIPTION:
Loading of Rolling Cargoes
1. Vehicles (CHO assisted)
2. RRTS – Roll-On-/Roll-Off Transport System (self-propelled)
REQUIREMENTS:
1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES:
CHO assisted
Wharfage Fee
(Plus 12 % VAT)
Gov’t Share on Arrastre (10%)
(Plus 12% VAT)
P9.00 / cu.m.
Self-propelled
(RRTS)
P70.85
/ Rev. Ton
Gov’t Share on Stevedoring (10%)
(Plus 12% VAT)
P21.10 / Rev. Ton
Type 1
Type 2
Type3
Type 4
Motorcyle, Tricycle, Scooter
Car, Mini Van, SUV, AUV,
Owner Jeep, PUJ,
(up to 16 pax)
Light Delivery Van, Pick-up
Truck, PUJ
(more than 16 pax)
Stake Truck, Heavy Delivery Truck,
Passenger/Tourist Bus, Prime Mover, Tractor
Head
(with or without trailer/chasis)
P65.00
P129.00
P258.00
P516.00
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
FORMS
Booking Clerk
LTO
OR
CR
1
Rolling Cargo
Secures Bill of Lading from Shipping
Company after presentation of OR/CR
2
Proceeds to PPA and secures CE/WP at
Clearing Unit
Clearing Officer issues CE/WP after bill of
lading/vehicle access slip is presented and
allocates storage area
10 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CEWP
3
Proceeds to CHO; secures CMCS and
pays arrastre/stevedoring share
Billing/scalling section
15 minutes
Arrastre scaler/billing
Head/cashier
CMCS
4
Proceeds to PPA clearing unit with the
required documents. (Bill of
Lading/CMCS/arrastre billing)
Shipping Lines
PERSON/S IN CHARGE
Clearing Officer checks the actual volume
of cargo. Computes port charges
5 minutes
Issues Port Operation Invoice
Receives/forwards port operation
invoice to cashier and pays all port
charges
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
POI
5
Retrieves Bill of Lading/attached
documents after port charges are paid
Clears/signs/stamps Bill of Lading
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
6
Proceeds to CHO for cargo loading
CHO allocates manpower/equipment for cargo
loading of to vessel. Checker checks B/L and all
corresponding port charges has been paid
15 minutes
CHO with supervision by PPA
T.O.O.
B/L
PPA OR
CHO OR
* Form is available FREE OF CHARGE
FEES
Fees shall
be paid
upon
withdrawal
/
Loading of
cargo. Or
charged to
revolving
fund.
4 Documentation, Processing, Approval for Loading of Dangerous Goods
SERVICE DESCRIPTION:
Dangerous Goods Handling Process/Procedure
REQUIREMENT:
1. Bill of Lading
2. Dangerous Goods Handling Permit from PCG
HOW TO AVAIL OF THE SERVICE:
STEP
DURATION OF
ACTIVITY
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
(Dangerous Cargoes)
Properly packages cargo and applies for
DG Handling Permit w/the Coast Guard,
PPA and other gov’t agencies and
notifies CHO and pays the
corresponding permit fees
TS and/or Safety Officer evaluate
application for DG Handling Permit and
approve if so warrant
2
Secures booking/Bill of Lading/Export
Dec. and present same to PPA for
payment of corresponding port charges
and applies CEWP
Process and computes port charges,
issues invoice and forward to PPA
cashier for payment by
shipper/shipping after which allocates
stacking space and issues CEWP
15 minutes
3
Presents CEWP to Gate Guard for entry
of cargo to the port premises
Gate Guard examines/verifies, log
CEWP together with the DG Handling
Permit and allow entry of dangerous
cargoes
10 minutes
1
* Form is available FREE OF CHARGE
PERSON/S IN CHARGE
FORMS
Wharf supervisor prepares VOC
and have it signed by
Shipping/Shipper and attested
by PPA representative
VOC
B/L
CEWP
CMCS
POI
OR
CHO receives DG and stack
same at the allocated area
CEWP
B/L
FEES
All port
charges
are paid
prior or
upon
clearance
of the
vessel
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
4
Presents Bill of Lading/Export Dec. to CHO
for measurement of cargo and
assessment of A/S. Pay corresponding A/S
and secures O.R.
5
Applies for Loading Clearance/Permit
w/PPA office and present Bill of
Lading/Export Dec.
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
15 minutes
CHO scaler/billing head/cashier
B/L
CMCS
CHO checker with the
supervision by PPA TOO
B/L
CMCS
Wregner B. Fortun
Troy B. Lumag
Hazel A. Alejandrino
Brando B. Bucayon
POI
Clears/signs/stamps Bill of Lading
Present CMCS for reassessment of port
charges and if no accrued storage charges,
issues Loading Clearance/Permit
Issues Port Operation Invoice
Receives/forwards port operation invoice
to cashier and pays all port charges
10 minutes
6
Retrieves Bill of Lading/attached
documents after port charges are paid
Clears/signs/stamps Bill of Lading
3 minutes
Antonio J. Vallecera
Iraida P. Melgo
J.J. F. Piencenaves
Armando R. Balbutin
B/L
OR
8
Proceeds to CHO for cargo loading
CHO allocates manpower/equipment for
cargo loading of to vessel. Checker checks
B/L and all corresponding port charges has
been paid
15 minutes
CHO with supervision by PPA
T.O.O.
B/L
PPA OR
CHO OR
* Form is available FREE OF CHARGE
FEES
Fees shall be
paid upon
withdrawal/
Loading of
cargo. Or
charged to
revolving
fund.
5 SERVICE TITLE:
SERVICE DESCRIPTION:
Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF)
All Port Charges and other revenues assessed by Operations, Engineering, Port
Police, Acting BDMO are collected by the Cashier/Collection Representative and
corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to
acknowledge receipt thereof.
WHO MUST AVAIL OF THE SERVICE:
All Port customers such as Shippers/consigness, Vessel Representative, Shipping/
Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler,
Businessmen & other port customers
REQUIREMENTS:
a. Port Operations Invoice or
b. Port Charges Computation Sheets
c. Bill of Lading (for RoRo Vehicles-RRTF)
d. Authority to Withhold from the BIR (for customers who are new withholding
agents)
e. BIR Form 2307 (for customers who Withhold 2% tax)
FEES:
a. Charges against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage –
Berthing,
b. Charges against Cargoes – Wharfage, Storage , Government Share, Share on
Arrastre/Stevedoring Income, Portrage, Pilotage Fees
c. Other Port Charges – Rentals, Stuffing, Stripping, Permit Fee, Watering &
Electric Consumption, Mooring/Unmooring, etc.
d. RORO Terminal Fee Tickets – for RORO Vehicles
LIST OF MASAO PORT TERMINAL FRONTLINE
-
Processing of Permits
Notice of Arrival (NOA)
Application for Berth/Anchorage (ABA)
Vessel Entrance
Application for Exit Clearance
Cargo Stackpilling
Cargo Entry (Cargo Loading)
Cargo Withdrawal (Incoming Cargo)
Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE:
Processing of Permits
OFFICE ADDRESS:
Philippine Ports Authority
Terminal Management Office of Masao
Port Area, Brgy, Lumbucan, Butuan City
Tel. No. 342-6451 / 343-0138
SERVICE DESCRIPTION:
A permit be secured from the Authority before a vessel can undertake either or
the following:
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
WHO MUST AVAIL OF THE SERVICE:
Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
REQUIREMENTS:
Duly accomplished Permit Form
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
Permit Fee
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
Permit
1
Proceed to TMO Office and submits
duly accomplished Permit Form in
duplicate
TOO prepares assessment:
If form is not properly filled-up TOO
to assist customer how to fill it up
2
Proceeds to cashier with the Port
Charges Computation Sheet
Cashier receives payment and issues
Official Receipt
3
Goes back to TOO with Official
Receipt
Fills up portion indicating Official
Receipt Number, date and amount
paid and returns to customer for
approval by the Terminal Manager
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
4
Proceeds to Terminal Manager
Approves/signs permit
1 minute
Luisito C. Cassion
5
Goes back to TOO with approved
Permit
Takes note of TM’s action. Gives
customer one copy and retains the
other copy for future reference
1 minute
Luisito C. Cassion
* Form is available FREE OF CHARGE
Roberto C. Amper
FEES
33.60
2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel
SERVICE DESCRIPTION:
NOA is intended to inform the Authority that a vessel is arriving. Vessel’s
particular, purpose of call other information are stated in the NOA to serve as
guide for PPA personnel in berth allocation and other actions to be taken.
REQUIREMENT:
Duly accomplished NOA Form
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
Proceeds to TMO Office and submits
Notice of Arrival in duplicate
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
TOO receives NOA and checks to see
to it that all necessary data needed is
stated in the NOA
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
NOA
NONE
If customer does not have a copy of
the form, TOO to provide and assist
customer how to fill it up properly
If in order, stamps “Received”, retain
1 copy & give to customer the other
copy
Forwards NOA to Terminal Manager
for info.
Takes note of the NOA and returns
copy to TOO for filling and for future
reference
* Form is available FREE OF CHARGE
Luisito C. Cassion
Luisito C. Cassion
3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel
SERVICE DESCRIPTION:
This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,
last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged)
to serve as guide for PPA personnel in decision making as to berth allocation and other
matters in port and harbour operation to ensure fast turn around time of vessel efficient
cargo handling operation and safety of port facilities.
REQUIREMENT:
Duly accomplished Application Form
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
ABA
NONE
1
Proceed to TMO Office and submits
Application for Berth/Anchorage in
duplicate
TOO receives copy and reviews
Application for Berth/Anchorage to make
sure that is properly accomplished.
Returns application to customer for
approval by the Terminal Manager
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
2
Proceeds to Terminal Manager
The Terminal Manager acts on the
Application indicating berth allocation,
takes note of ETA, ETD, draft, special
cargo handling equipment needed or
other arrangements, if any.
5 minutes
Clearing Officer on Duty
3
Goes back to TOO
Returns 1 copy to customer and retains
the other copy. Takes note of the
schedule and other details stated in the
approved Application and files same for
future reference
1 minute
Luisito C. Cassion
Gaye Lauress C. Jamero
* Form is available FREE OF CHARGE
4 Vessel Entrance
SERVICE DESCRIPTION:
All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables
PPA to monitor vessel traffic and a basis for determining port charges
WHO MUST AVAIL OF THE SERVICE:
Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS:
Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest
duly stamped from P/Origin
MOSD
Crew List
B/L if loaded with cargo
For – 3 Inward Foreign Manifest
duly signed by Vessel Master
Crew List
Vessel Stat. Supplement
2
Fills up VIS
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Receives/checks documents submitted
by customer, if in order, customer to fill
up VIS
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
-
Stamps Vessel’s Roll Book (Dom)
“Entered” indicating date & time of
arrival and initials
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
Temporary files these documents to be
retrieved upon application for Exit
Clearance
* Form is available FREE OF CHARGE
FEES
5 Application for Exit Clearance
SERVICE DESCRIPTION:
Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
WHO MUST AVAIL OF THE SERVICE:
Vessel’s Representative
REQUIREMENTS:
Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest
duly stamped from P/Origin
MOSD
Crew List
B/L if loaded with cargo
For – 3 Inward Foreign Manifest
duly signed by Vessel Master
Crew List
Vessel Stat. Supplement
2
Fills up VIS
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Receives/checks documents
submitted by customer, if in order,
customer to fill up VIS
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
-
Stamps Vessel’s Roll Book (Dom)
“Entered” indicating date & time of
arrival and initials
3 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
OFFICE/SECTION ACTIVITY
Temporary files these documents to
be retrieved upon application for Exit
Clearance
* Form is available FREE OF CHARGE
FEES
6 Cargo Stack pilling
SERVICE DESCRIPTION:
To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines, Shippers
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
1
Presents to TOO Bill of Lading and other
supporting documents of cargo for stack
pilling
Verifies documents and if found in
order, issues Cargo Entry/Withdrawal
Permit (CEWP)
2
Presents CEWP to PPA TMO Gate Guard
upon entry
Collects original CEWP and checks cargo,
if in order allows entry and directs
shippers to designated area for stack
pilling
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
-
See
attached
schedule
PPA Gate Guard
Cargo stackpiled – awaits loading to
vessel
3
Goes back to TOO and returns erroneous
CEWP
If discrepancy as to actual cargo & CEWP
is noted by GG, returns CEWP to shipper
Examines and corrects discrepancy and
returns CEWP to shipper
4
Presents corrected CEWO to Gate Guard
* Form is available FREE OF CHARGE
Receives corrected CEWP and directs
shipper to designated stack pilling area
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
PPA Gate Guard
7 Cargo Entry (Cargo Loading)
SERVICE DESCRIPTION:
To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines, Shippers
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Cargo Handling Operator (CHO)
-
1
Shipper present B/L and other
supporting documents to CHO Billing
Clerk for assessment and payment
2
Proceeds to PPA TOO and presents all
documents including LUA for regulated
cargoes
Examines documents & CHO OR if in
order, computes Port Charges against
cargo and 10% Gov’t Share of CH
charges
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
3
Goes back to TOO and returns
erroneous CEWP
Receives payment & issues O.R.
5 minutes
Roberto C. Amper
4
Goes back to TOO with PPA O.R.
Checks O.R. then issues CEWP
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
5
Proceeds to CHO Receiving Clerk and
presents CEWP & LUA if loading
regulated cargoes
If documents are in order and
complete, orders Cargo Loading
* Form is available FREE OF CHARGE
CHO
FEES
See
attached
schedule
8 Cargo Withdrawal (Incoming Cargo)
SERVICE DESCRIPTION:
Cargo Withdrawal process is a system to be followed before cargoes can pass through the
exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes
WHO MUST AVAIL OF THE SERVICE:
Vessel’s Representative, Shipping Lines, Shippers etc.
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Cargo Handling Operator (CHO)
-
1
Shipper present B/L and other
supporting documents to CHO Billing
Clerk for assessment and payment
2
Proceeds to PPA TOO and presents all
documents including LUA for regulated
cargoes
Examines documents & CHO OR if in
order, computes Port Charges against
cargo and 10% Gov’t Share of CH
charges
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
3
Goes back to TOO and returns erroneous
CEWP
Receives payment & issues O.R.
5 minutes
Roberto C. Amper
4
Goes back to TOO with PPA O.R.
Checks O.R. then issues CEWP
5 minutes
Luisito C. Cassion
Gaye Lauress C. Jamero
5
Proceeds to CHO Receiving Clerk and
presents CEWP & LUA if loading
regulated cargoes
If documents are in order and
complete, orders Cargo Loading
* Form is available FREE OF CHARGE
CHO
FEES
See
attached
schedule
9 Issuance of Official Receipt and Cash Tickets
SERVICE DESCRIPTION:
All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO
are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are
issued in acknowledgement thereof.
WHO MUST AVAIL OF THE SERVICE:
All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner
Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS:
Port Charges Computation Sheets
FEES:
a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage
b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
Proceed to Cashier/Special Collecting
Officer to pay port charges and other
revenues
* Form is available FREE OF CHARGE
Cashier/Special Collecting Officer
a. Checks the accuracy of the PCCS
presented by the customer
1 minute
a.
Receives and counts the payment
1 minute
a.
Issues Official Receipt and gives
original copy of the OR to the
customer with the corresponding
PCCS
1 minute
Roberto C. Amper
Gaye Lauress C. Jamero
FORMS
FEES
LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES
-
Processing of Permits
Notice of Arrival (NOA)
Application for Berth/Anchorage (ABA)
Vessel Entrance
Application for Exit Clearance
Cargo Stackpilling
Cargo Entry (Cargo Loading)
Cargo Withdrawal (Incoming Cargo)
Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE:
Processing of Permits
OFFICE ADDRESS:
Philippine Ports Authority
Terminal Management Office of Butuan
Port Area, Butuan City
Tel. No. 342-6451
SERVICE DESCRIPTION:
A permit be secured from the Authority before a vessel can undertake either or
the following:
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
WHO MUST AVAIL OF THE SERVICE:
REQUIREMENTS:
SCHEDULE OF AVAILABILITY OF THE SERVICE:
FEES:
Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
Duly accomplished Permit Form
Monday to Friday, 8:00 A.M. to 5:00 P.M.
Permit Fee
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
1
Proceed to TMO Office and submits
duly accomplished Permit Form in
duplicate
TOO prepares assessment:
If form is not properly filled-up
TOO to assist customer how to fill
it up
3 minutes
Lolita S. Santa
Juancho I. Talili
2
Proceeds to cashier with the Port
Charges Computation Sheet
Cashier receives payment and
issues Official Receipt
3
Goes back to TOO with Official
Receipt
Fills up portion indicating Official
Receipt Number, date and amount
paid and returns to customer for
approval by the Terminal Manager
3 minutes
Lolita S. Santa
Juancho I. Talili
4
Proceeds to Terminal Manager
Approves/signs permit
1 minute
Juancho I. Talili
5
Goes back to TOO with approved
Permit
Takes note of TM’s action. Gives
customer one copy and retains the
other copy for future reference
1 minute
Lolita S. Santa
Juancho I. Talili
* Form is available FREE OF CHARGE
Roberto C. Amper
FORMS
FEES
33.60
2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of Vessel
SERVICE DESCRIPTION:
NOA is intended to inform the Authority that a vessel is arriving. Vessel’s
particular, purpose of call other information are stated in the NOA to serve as guide for PPA
personnel in berth allocation and other actions to be taken.
REQUIREMENT:
Duly accomplished NOA Form
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
1
Proceeds to TMO Office and submits
Notice of Arrival in duplicate
OFFICE/SECTION ACTIVITY
TOO receives NOA and checks to
see to it that all necessary data
needed is stated in the NOA
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
3 minutes
Lolita S. Santa
Juancho I. Talili
NOA
NONE
If customer does not have a copy
of the form, TOO to provide and
assist customer how to fill it up
properly
If in order, stamps “Received”,
retain 1 copy & give to customer
the other copy
Forwards NOA to Terminal Manager
for info.
Takes note of the NOA and returns
copy to TOO for filling and for
future reference
* Form is available FREE OF CHARGE
Mateo P. Villones
3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of Vessel
SERVICE DESCRIPTION:
This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,
last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged)
to serve as guide for PPA personnel in decision making as to berth allocation and other
matters in port and harbour operation to ensure fast turn around time of vessel efficient
cargo handling operation and safety of port facilities.
REQUIREMENT:
Duly accomplished Application Form
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
ABA
-
1
Proceed to TMO Office and submits
Application for Berth/Anchorage in
duplicate
TOO receives copy and reviews
Application for Berth/Anchorage to make
sure that is properly accomplished.
Returns application to customer for
approval by the Terminal Manager
3 minutes
Lolita S. Santa
Juancho I. Talili
2
Proceeds to Terminal Manager
The Terminal Manager acts on the
Application indicating berth allocation,
takes note of ETA, ETD, draft, special
cargo handling equipment needed or
other arrangements, if any.
5 minutes
Juancho I. Talili
3
Goes back to TOO
Returns 1 copy to customer and retains
the other copy. Takes note of the
schedule and other details stated in the
approved Application and files same for
future reference
1 minute
Lolita S. Santa
Juancho I. Talili
* Form is available FREE OF CHARGE
4 Vessel Entrance
SERVICE DESCRIPTION:
All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables
PPA to monitor vessel traffic and a basis for determining port charges
WHO MUST AVAIL OF THE SERVICE:
Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS:
Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list,
Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest
duly stamped from P/Origin
MOSD
Crew List
B/L if loaded with cargo
For – 3 Inward Foreign Manifest
duly signed by Vessel Master
Crew List
Vessel Stat. Supplement
2
Fills up VIS
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Receives/checks documents submitted
by customer, if in order, customer to fill
up VIS
5 minutes
Lolita S. Santa
Juancho I. Talili
-
Stamps Vessel’s Roll Book (Dom)
“Entered” indicating date & time of
arrival and initials
3 minutes
Lolita S. Santa
Juancho I. Talili
Temporary files these documents to be
retrieved upon application for Exit
Clearance
* Form is available FREE OF CHARGE
FEES
5 Application for Exit Clearance
SERVICE DESCRIPTION:
Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
WHO MUST AVAIL OF THE SERVICE:
Vessel’s Representative
REQUIREMENTS:
Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
VCO proceeds to TMO and submits:
Dom – 6 Outward Coasting Manifest
duly signed by Master
MOSD from PCG
B/L if loaded with cargo
Crew List
For – 10 Outward Foreign Manifest
duly
signed by Master and BOC
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Receives OCM/OFM and retrieves
ICM/IFM on file, checks VIS computes
Port Dues (PCCS)
5 minutes
Lolita S. Santa
Juancho I. Talili
-
See
attached
schedule
2
Proceeds to Cashier with the PCCS to
pay
Receives payment and issues O.R.
3 minutes
Roberto C. Amper
3
Goes back to TOO
Verifies O.R., stamps OCM/OFM and
VRB “Clearance Granted” for
domestic vessel and “Port Charges
Paid” for foreign vessel
5 minutes
Lolita S. Santa
Juancho I. Talili
* Form is available FREE OF CHARGE
6 Cargo Stack pilling
SERVICE DESCRIPTION:
To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines, Shippers
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
1
Presents to TOO Bill of Lading and other
supporting documents of cargo for stack
pilling
Verifies documents and if found in
order, issues Cargo Entry/Withdrawal
Permit (CEWP)
2
Presents CEWP to PPA TMO Gate Guard
upon entry
Collects original CEWP and checks cargo,
if in order allows entry and directs
shippers to designated area for stack
pilling
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
5 minutes
Lolita S. Santa
Juancho I. Talili
-
See
attached
schedule
PPA Gate Guard
Cargo stackpiled – awaits loading to
vessel
3
Goes back to TOO and returns erroneous
CEWP
If discrepancy as to actual cargo & CEWP
is noted by GG, returns CEWP to shipper
Examines and corrects discrepancy and
returns CEWP to shipper
4
Presents corrected CEWO to Gate Guard
* Form is available FREE OF CHARGE
Receives corrected CEWP and directs
shipper to designated stack pilling area
5 minutes
Lolita S. Santa
Juancho I. Talili
PPA Gate Guard
7 Cargo Entry (Cargo Loading)
SERVICE DESCRIPTION:
To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE:
Shipping Lines, Shippers
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Cargo Handling Operator
(CHO)
-
1
Shipper present B/L and other
supporting documents to CHO Billing
Clerk for assessment and payment
2
Proceeds to PPA TOO and presents all
documents including LUA for
regulated cargoes
Examines documents & CHO OR if in
order, computes Port Charges against
cargo and 10% Gov’t Share of CH
charges
5 minutes
Lolita S. Santa
Juancho I. Talili
3
Goes back to TOO and returns
erroneous CEWP
Receives payment & issues O.R.
5 minutes
Roberto C. Amper
4
Goes back to TOO with PPA O.R.
Checks O.R. then issues CEWP
5 minutes
Lolita S. Santa
Juancho I. Talili
5
Proceeds to CHO Receiving Clerk and
presents CEWP & LUA if loading
regulated cargoes
If documents are in order and
complete, orders Cargo Loading
* Form is available FREE OF CHARGE
CHO
FEES
See
attached
schedule
8 Cargo Withdrawal (Incoming Cargo)
SERVICE DESCRIPTION:
Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates
to ensure that all fees
due PPA has been paid and only legitimate owner can withdraw cargoes
WHO MUST AVAIL OF THE SERVICE:
Vessel’s Representative, Shipping Lines, Shippers etc.
REQUIREMENTS:
Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES:
Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Cargo Handling Operator (CHO)
-
1
Shipper present B/L and other
supporting documents to CHO Billing
Clerk for assessment and payment
2
Proceeds to PPA TOO and presents all
documents including LUA for regulated
cargoes
Examines documents & CHO OR if in
order, computes Port Charges against
cargo and 10% Gov’t Share of CH
charges
5 minutes
Lolita S. Santa
Juancho I. Talili
3
Goes back to TOO and returns
erroneous CEWP
Receives payment & issues O.R.
5 minutes
Roberto C. Amper
4
Goes back to TOO with PPA O.R.
Checks O.R. then issues CEWP
5 minutes
Lolita S. Santa
Juancho I. Talili
5
Proceeds to CHO Receiving Clerk and
presents CEWP & LUA if loading
regulated cargoes
If documents are in order and
complete, orders Cargo Loading
* Form is available FREE OF CHARGE
CHO
PPA Gate Guard
FEES
See
attached
schedule
9 Issuance of Official Receipt and Cash Tickets
SERVICE DESCRIPTION:
All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected
by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement
thereof.
WHO MUST AVAIL OF THE SERVICE:
All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives,
Service Provider,
Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS:
Port Charges Computation Sheets
FEES:
a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage
b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
Proceed to Cashier/Special Collecting
Officer to pay port charges and other
revenues
* Form is available FREE OF CHARGE
Cashier/Special Collecting Officer
a. Checks the accuracy of the PCCS
presented by the customer
1 minute
a.
Receives and counts the payment
1 minute
a.
Issues Official Receipt and gives
original copy of the OR to the
customer with the corresponding
PCCS
1 minute
Roberto C. Amper
FORMS
FEES
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
-
22.40
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1
Secures amount of fees from concerned
personnel
Finance Section/other concerned sections
Certification on any official records,
ex. Certification of No Outstanding Accounts
Administrative Services Section
Copy fee for every page/sheet of official records or
documents:
a.
Computer print-out-Minimum charge for 1 or
1st page for every additional page
b. Electro/Xerox copy-Minimum charge for 1 or
1st page for every additional page
c.
Customer’s own document per copy
Port Services Division
a.
Badminton Court-hourly rate Location of
Court/No. of hours used
b. Tennis Court –hourly rate
Morning/Afternoon/No. of hours used
Evening/No. of hours used
2
Proceeds to Clearing Officer for PCCS
Port Services Division
- Clearing Officer prepares
computation/PCCS
3
Proceeds to Cashier/Special Collecting
Officer to pay fees
Cashier/Special Collecting Officer
a. Checks the accuracy of the PCCS
presented by the customer
b. Receives and counts the payment
c. Issues O.R.s and gives original copy
to the customer with
corresponding PCCS
0.5 minutes
Elnora C. Aquino
1 minute
Caroline A. Blacano
6.75
5.60
6.75
3.40
2.00
0.5 minute
44.80
22.40
67.20
1 minute
Lolita S. Santa
Juancho I. Talili
1 minute
Roberto C. Amper
1 minute
1 minute
LIST OF PORT POLICE DIVISION FRONTLINE SERVICES
-
Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)
Processing Annual Pedestrian Pass
Processing of Permit to Operate Private Security Agency
Agency Complaints and Incidents Inside the Port
1 SERVICE TITLE:
Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)
OFFICE ADDRESS:
Philippine Ports Authority
Terminal Management Office of Nasipit
Port Police Division
SERVICE DESCRIPTION:
Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District OfficeNorthern Mindanao Access Control Regulations
WHO MUST AVAIL OF THE SERVICE:
REQUIREMENTS:
All legitimate Port Users of the Port of Nasipit
a. Fill up Application Forms
b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR)
c. Long Folder with Fastener
d. Permit to Operate Trucking Service issued by PPA for the current year
e. LTFRB Franchise (Xerox copy)
f. Business Permit
SCHEDULE OF AVAILABILITY OF THE SERVICE:
FEES:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
Stickers (Cargo) – P123.20
Sticker (Non-Cargo) – P67.20
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Application
Form
-
1
Proceed to PPA-PPD Office and secure
Annual Vehicle Pass Application Form
Brief customer how to fill-up form
5 minutes
Loriejean O. Mejala
2
Filling-up AVP Form and submits
requirements
Checking/verification of requirements
documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
3
Proceeds to Clearing Office/Cashier for
payment of corresponding fees
Issues Port Operation Invoice (POI) and
Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Hazel M. Alejandrino
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
Juancho I. Talili
4
Back to PPD Office for issuance of PPA
AVP Stickers
3 minutes
Loriejean O. Mejala
-
Stickers (Cargo)
Stickers – 100.00
PPD
Clearance – 10.00
12% VAT – 13.20
Total 123.20
Stickers
(Non-Cargo)
Sticker – 50.00
PPD
Clearance – 10.00
12% VAT – 7.20
Total 67.20
-
-
2 Processing Annual Pedestrian Pass
SERVICE DESCRIPTION:
Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao
Access Control Regulation
REQUIREMENTS:
a. Fill up Application Form
b. 2 pcs. ID picture, 1.5 x 1.5
c. Photocopy of Business Permit
d. Masterlist of employees duly signed by Head of Office/Authorized Official
e. Signed certification by shipper/employer in case single agent transacting on his behalf
FEES:
STEP
APP – P67.20
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Application
Form
-
1
Proceed to PPA-PPD Office and secure Annual
Vehicle Pass Application Form
Brief customer how to fill-up form
5 minutes
Loriejean O. Mejala
2
Filling-up AVP Form and submits requirements
Checking/verification of requirements
documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
3
Proceeds to Clearing Office/Cashier for
payment of corresponding fees
Issues Port Operation Invoice (POI) and
Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Hazel M. Alejandrino
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
Juancho I. Talili
Stickers (Cargo)
Stickers – 100.00
PPD
Clearance – 10.00
12% VAT – 13.20
Total 123.20
Stickers
(Non-Cargo)
Sticker – 50.00
PPD
Clearance – 10.00
12% VAT – 7.20
Total 67.20
4
Proceed to OPM for the signature of the Port
Manager
5 hours
Juancho I. Talili
Renato T. Tolinero
-
-
5.
Goes back to PPD Office for the release of PPA
APP
3 minutes
Loriejean O. Mejala
-
-
* Form is available FREE OF CHARGE
3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90
SERVICE DESCRIPTION:
Availment of PERMIT TO OPERATE (Security Services)
REQUIREMENTS:
a. Current FE-SAGSD License
b. Copy of Service Contract with Client
c. List of Guards to be posted with corresponding license duly certified by the President/Manager
d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager
e. Copy of Security Standard Operating Procedure
f. Mayor’s Permit (current)/Business Procedure
g. PPD Clearance
h. Payments of Fees for PTO
FEES:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Application
Form
-
1
Submit requirements
Checks/verifies requirements/documents
10 minutes
Loriejean O. Mejala
Jose Ma. M. Yares
2
Proceeds to Clearing Office/Cashier for
payment of corresponding fees
Issues Port Operations Invoice (POI) and
Official Receipt (OR)
10 minutes
Lolita S. Santa
Kristine T. Radaza
Troy B. Lumag
Hazel M. Alejandrino
Angeline R. Colima
Wregner B. Fortun
Roberto C. Amper
Iraida P. Melgo
Carlos M. Yamba
3
Proceed to OPM for the signature of the Port
Manager
* Form is available FREE OF CHARGE
Juancho I. Talili
Annual
Regulatory
Fee = P1,500.00
Permit
Fee = 300.00
PPD
Clearance –
10.00
12% VAT –
217.20
Total –
P2,027.20
4 Addressing Complaints and Incidents Inside the Port
SERVICE DESCRIPTION:
Processing of the complaints/report of Port Users of Incidents happening inside the port
WHO MUST AVAIL OF THE SERVICE:
Person/s who have complaints or involved in an incident in the Port of Nasipit
REQUIREMENTS:
Affidavit of the complaint
Booking Arrest
Arrest Report
HOW TO AVAIL OF THE SERVICE:
STEP
1
APPLICANT/CUSTOMER
Proceed to PPA-PPD Office to report
the incident
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
PPD conducts preliminary
investigation/querries and assessment
of the incident
6 hours
Romeo C. Mallari
Jose Ma. M. Yares
-
-
If the suspect is at large, follow-up and
build up the case
With probable cause, PPD proceeds
with investigation proper
Preparation of required documents in
filling a case
Files formal complaint to appropriate
office/court
* Form is available FREE OF CHARGE
LIST OF ENGINEERING SERVICES DIVISION FRONTLINE SERVICES
- Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease Application (MLA),
Miscellaneous Sales Application (MSA)
- Application for Clearance to Develop a Private Port
- Application for Permit to Construct a Private Port
- Application for Certification of Registration/Permit to Operate a Private Port
- Application for Eligibility for Engineering Projects
- Issuance of BID Documents and Submission of Bids for Engineering Projects
- Contract Signing and Issuance of Notice to Proceed (NTP)
1 SERVICE TITLE:
Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous Lease Application
(MLA), Miscellaneous Sales Application (MSA)
OFFICE ADDRESS:
Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for
Engineering Project (BAC-EP) Port Area, Butuan City
SERVICE DESCRIPTION:
As per PD 857 – the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30 –
2003 and DENR DAO 2004 – 24, clearance for the development of any foreshore area is required
from concerned government agencies including the Philippine Ports Authority that the foreshore
area is not needed for port development.
WHO MUST AVAIL OF THE SERVICE:
Persons who wish to use and develop any foreshore area within the jurisdiction of the Port
Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point along
Butuan Bay, and areas along the bank inland of Agusan River Upstream up to Agusan del Sur.
REQUIREMENTS:
a. Endorsement from the DENR-CENRO of the FLA application
b. Sketch plan of the land applied for
c. Location plan of the land, and;
d. Vicinity map
e. Documentary Stamp
SCHEDULE OF AVAILABILITY OF THE SERVICE:
FEES:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
Certification Fee P30.00
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
1
Proceed to PMO Engineering Services
Division (ESD) for assessment of
Certification Fee
Engineering Services Division prepares
assessment of Certification Fee and
schedule the site verification/inspection
15 minutes
Rosfil Elsisura
Ma. Theresa E. Diola
Ronaldo C. Montero
2
Proceed to Cashier and pay
application/processing fee
Cashier receives payment of certification
fee, and issues receipt
5 minutes
Roberto C. Amper
3
Proceed to PMO records and submit
DENR Endorsement, requirements for
FLA Clearance and receipt of payment of
Certification Fee
Records Section receives documents and
receipt of payment, and forwards
application to the Office of the Port
Manager
5 minutes
Emma U. Rosal
Amorita C. Grana
4
Office of the Port Manager initially
processes letter request and forwards to
Engineering Services Division for
verification/processing
5 minutes
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
5
ESD conducts verification and site
inspection, prepares and submits findings
and recommendation to the Port Manager
2 days
Vincent Jude A. Porio
Amalia M. Dumanon
Ma. Theresa E. Diola
Ronaldo C. Montero
6
Port Manager approves/disapproves ESD
findings, issues clearance of letter of
denial of clearance, and forwards to
Engineering Services Division
15
minutes
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
Engineering Services Division issues copy
of clearance of letter of denial to
application
5 minutes
Amalia M. Dumanon
Ma. Theresa E. Diola
Ronaldo C. Montero
7
Proceeds to Engineering Services
Division and receives clearance or letter
of denial of clearance
* Form is available FREE OF CHARGE
FORMS
FEES
Non – Port related =
P560.00
Port related =
P1,120.00
2 Application for Clearance to Develop a Private Port
SERVICE DESCRIPTION:
As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95,
Clearance to develop a private port is required to regulate the development, construction and operation
of all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE:
Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS:
Submit three (3) folders, each containing the following documents:
1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of the facility
proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements;
2. A summary of the project scope and description;
3. A copy of the company profile;
4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands and to the
nearest government port;
5. DENR/PPA Documentary requirements:
For Private port facilities constructed on foreshore area:
5.1 A copy of DENR-issued foreshore lease contract or at least a certified “Received” application for a foreshore lease permit;
5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans;
For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring facilities:
5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation
For private port facilities constructed along the river banks:
5.4 A copy of certified true copies of Transfer of Titles (TCT)
For private port facilities constructed on reclaimed lands:
5.5 Two (2) certified true copies of land titles;
6. One (1) photocopy of Securities and Exchanges Commission Registration Permit;
7. One (1) photocopy of Articles of Incorporation and By-Laws, and
8. Environmental Clearance Certificate
FEES:
P1,200.00
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Records Section receives letter
request and routes to the Office of
the Port Manager
5 minutes
Emma U. Rosal
Amorita C. Grana
-
-
2
Office of the Port Manager initially
processes application and forwards to
Engineering Services Division for
verification/evaluation/processing
15 minutes
Juacho I. Talili
Renato T. Tolinero
3
Engineering Services Division
conducts site verification/inspection,
evaluation, and submits technical
report of findings to the Port
Manager
5 days
Vincent Jude A. Porio
Amalia M. Dumanon
Ma. Theresa E. Diola
Ronaldo C. Montero
4
Port Manager evaluates ESD technical
report and indorses proposal to the
Port District Manager
1 day
Juancho I. Talili
STEP
1
APPLICANT/CUSTOMER
Proceed to PMO Records Section and
submits three (3) folders of
requirements
OFFICE/SECTION ACTIVITY
-
-
-
3 Application for Permit to Construct a Private Port
SERVICE DESCRIPTION:
As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95,
Clearance to develop a private port is required to regulate the development, construction and operation of
all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE:
Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS:
Submit three (3) folders, each containing the following documents:
1. A copy of duly accomplished Application for Permit to Construct;
2. A copy of the detailed cost estimates, building plans and other technical specifications and design
computations;
3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN and dry
seal;
4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and;
5. A copy of the Approved Foreshore Lease Contract from DENR
FEES:
Project Cost
Below P10 Million
P10 Million & above
Permit Fee
P10,000.00
P10,000.00
plus 1/10% of the excess of
P10 Million but not to exceed
P100,000.00
HOW TO AVAIL OF THE SERVICE:
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Records Section receives letter request
and routes to the Office of the Port
Manager
5 minutes
Emma U. Rosal
Amorita C. Grana
-
-
2
Office of the Port Manager initially
processes application and forwards to
Engineering Services Division for
evaluation
1 day
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
-
-
3
Engineering Services Division evaluates
and processes application, and submits
findings to the Port Manager
3 days
Vincent Jude A. Porio
Amalia M. Dumanon
Ma. Theresa E. Diola
Ronaldo C. Montero
-
4
Office of Port Manager indorses
application to Port District Office with
the finding and recommendations
1 day
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
-
STEP
1
APPLICANT/CUSTOMER
Proceed to PMO Records Section and
submits three (3) folders of
requirements
-
4 Application for Certification of Registration / Permit to Operate a Private Port
SERVICE DESCRIPTION:
As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private
port is required to regulate the development, construction and operation of all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE:
Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order 06-95
REQUIREMENTS:
Submit three (3) folders, each containing the following documents:
A. For newly-constructed port:
1. A copy of duly accomplished Application form for Registration;
2. A copy of the duly accomplished Project Completion Report Form;
3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR;
4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT);
5. A photocopy of the approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA;
7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
B. For existing private ports with temporary certificate of registration/permit to operate private port facility:
1. Letter-request for conversion of temporary registration/operating permit to permanent one;
2. A photocopy of SEC Registration Permit;
3. A photocopy of Articles of Incorporation and By-Laws;
4. A copy of duly accomplished Project Completion Report Form;
5. A photocopy of the approved Foreshore Lease Contract (FLC);
6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT);
7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
C. For existing ports without any valid permit:
1. A copy of duly accomplished Application Form for Registration;
2. A set As-built plans duly signed and sealed by a licensed Civil Engineer;
3. A photocopy of the approved Foreshore Lease Contract (FLC);
4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT);
5. One (1) photocopy of approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA;
7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
FEES:
Type
Privilege Fee
Private commercial port
P20,000.00 per annum
Private non-commercial port
Marina
Private river port
P10,000.00 per annum
P5,000.00 per annum
P5,000.00 per annum + VAT
HOW TO AVAIL OF THE SERVICE:
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Records Section receives letter
request and routes to the Office of the
Port Manager
5 minutes
Emma U. Rosal
Amorita C. Grana
-
-
2
Office of the Port Manager initially
processes application and forwards to
Engineering Services Division for
evaluation
1 day
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
-
-
3
Engineering Services Division
evaluates and processes application,
and submits findings to the Port
Manager
5 days
Vincent Jude A. Porio
Amalia M. Dumanon
Ma. Theresa E. Diola
Ronaldo C. Montero
-
4
Office of Port Manager indorses
application to Port District Office with
the finding and recommendations
1 day
Gemma B. España
Mariel P. Baladad
Juancho I. Talili
Renato T. Tolinero
-
STEP
1
APPLICANT/CUSTOMER
Proceed to PMO Records Section and
submits three (3) folders of
requirements
-
5 Application for Eligibility for Engineering Projects
SERVICE DESCRIPTION:
RA 9184 – otherwise known as the Government Procurement Reform Act, requires the prequalification
of prospective bidders of government engineering projects.
WHO MUST AVAIL OF THE SERVICE:
Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine
Ports Authority, Port Management Office of Nasipit.
REQUIREMENTS:
Letter if Intent to the BAC-EP
SCHEDULE OF AVAILABILITY OF THE SERVICE:
8:00 A.M. to 5:00 P.M. Monday – Friday, within the 7-day period prescribed for the issuance of eligibility
forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid.
FEES:
P500.00 + 12% VAT
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
BAC-EP Secretariat receives LOI and
prepares assessment
5 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
-
Proceed to the Clearing Office of PTOButuan and secure the Port Charges
Computation Sheet (PCCS)
Clearing Section issues PCCS based on
the assessment prepared by the BACEP Secretariat
5 minutes
Angeline R. Colima
Lolita S. Santa
Alfredo P. Clado
Juancho I. Talili
3
Proceed to Cashier and pay the
corresponding fees
Cashier receives payment and issues
Official Receipt
5 minutes
Roberto C. Amper
4
Proceed to BAC-EP Secretariat, present
proof of payment (OR) and secure the
eligibility forms and the checklist of
requirements
BAC-EP Secretariat records OR No.,
date and amount of payment, and
issues eligibility forms and checklist of
requirements
10 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
5
Accomplish eligibility forms and all the
required documents listed in the
checklist
STEP
APPLICANT/CUSTOMER
1
Proceed to PMO BAC-EP Secretariat and
submit Letter of Intent
2
OFFICE/SECTION ACTIVITY
Eligibility forms are available at the Engineering Services Division
Eligibility Forms
FEES
P560.00
(VAT
inclusive)
6 Issuance of Bid Documents and Submission of Bids for Engineering Projects
SERVICE DESCRIPTION:
To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC
shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is first advertised/posted until the
deadline for the submission and receipt of bids
WHO MUST AVAIL OF THE SERVICE:
The following person/s entities shall be allowed to participate in the bidding for infrastructure projects:
a. Duly licensed Filipino citizens / sole proprietorships;
b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines;
c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines;
c. Cooperative with at least 75% belongs to citizens of the Philippines;
e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens of the Philippines
REQUIREMENTS:
Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC shall issue the
Bidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of PPA, PMO Nasipit.
SCHEDULE OF AVAILABILITY OF THE SERVICE:
a. Issue of Bid Documents:
8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised / posted until the
deadline for the submission and receipt of the bids.
b. Submission of Bids:
On or Before the specified date and time of submission of bids as specified in the Invitation to Bid.
FEES:
Bid Form Fees per PPA Memorandum Circular No. 17-2009
HOW TO AVAIL OF THE SERVICE:
Approved Budget for the Contract (ABC)
P500,000 and below
More than 500,000 up to 1 Million
More than 1 Million up to 5 Million
More than 5 Million up to 10 Million
More than 10 Million up to 50 Million
More than 50 Million up to 500 Million
More than 500 Million
Maximum Cost of
Bidding Documents
(in Philippine Peso)
P 500.00
P1,000.00
P5,000.00
P10,000.00
P25,000.00
P50,000.00
P75,000.00
HOW TO AVAIL OF THE SERVICE:
DURATION
OF ACTIVITY
1
Proceed to PMO BAC-EP Secretariat and submit
Letter of intent to Bid
BAC-EP Secretariat prepares assessment of fee
for bid / tender documents
5 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
2
Proceed to the Clearing Section and secure the
Port Charges Computation Sheet (PCCS)
Clearing Section issues PCCS base on the
assessment prepared by the BAC-EP Secretariat
5 minutes
Angeline R. Colima
Lolita S. Santa
Alfredo P. Clado
3
Proceed to Cashier and pay the corresponding
fees
Cashier receives payment and issues Official
Receipt
5 minutes
Roberto C. Amper
4
Proceed to BAC-EP Secretariat, present proof of
payment (OR) and secure the bid forms and
checklist
BAC-EP Secretariat records OR No., date and
amount of payment, and issues bid document
and checklist of requirements
10 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
5
Accomplish the bid proposal forms
6
Proceed to PMO BAC-EP and submit Bid
Proposal
Cost depends on the
amount of project
Bid forms
BAC-EP Secretariat stamps the bid envelopes as
“Received” indicating the date and time of
receipt, and have the stamp countersigned by
the bidder/representative
10 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
7
BAC-EP opens the bid proposals, conduct
preliminary examination of bids, and forwards
to BAC-EP TWG
1-3 Hours
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
Ma. Theresa E. Diola
8
BAC-EP TWG conducts a detailed evaluation of
bids, prepares abstract of bids and submits to
BAC-EP
2 days
Elimelech R. Mendoza
Melinda T. Collado
Emma U. Rosal
Fleury May C. Salazar
9
BAC-EP conducts a post qualification of bidder
the lowest calculated bid and prepares
resolution of Award
7 days
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
Ma. Theresa E. Diola
10
PM approves / disapproves resolution of Award
and issues Notice of Awards to winning bidder
4 days
Renato T. Tolinero
NOTE: Checklist and Bid Forms are available at the Engineering Services Division
7 Contract Signing and Issuance of Notice to Proceed (NTP)
SERVICE DESCRIPTION:
The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with the PPA PMO Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be issued together with a copy of the approved
contract to the successful bidder within seven (7) calendar days by the appropriate government approving authority of the Port Manager of
PMO-Nasipit.
WHO MUST AVAIL OF THE SERVICE:
The contactor / bidder in whom the particular engineering project contract was awarded
REQUIREMENTS:
a. Performance Security
b. Contractor’s All Risk Insurance (CAR)
c. Credit line Issued by a Licensed Bank
d. Notice of Award of Contract
SCHEDULE OF AVAILABILITY OF THE SERVICE:
a. Contract Preparation and Signing:
8:00 A.M. to 5:00 P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of Contract
b. Issuance of Notice to Proceed:
8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of Contract
FEES:
None
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
1
Proceed to the Engineering Services
Division (ESD) and submit
documentary requirements
mentioned above
The ESD validates the submitted
documents, prepares the contract
and forwards contract to OPM for
review and advices contractor to
come for contract signing with the
Port Manager
2 days
Ma. Theresa E. Diola
Ronaldo C. Montero
-
2
Proceed to the PMO and signs
contract
OPM reviews the contract
documents and forwards to the
Port Manager for approval and
signature together with the
contractor and submits contract to
PDO-Nomin
5 days
Gemma B. España
Juancho I. Talili
Renato T. Tolinero
3
PDO-Nomin Legal Affairs Division
checks/validates contract and
issues certification to the ESD
2 days
4
ESD have the contract notarized
and prepares Notice to Proceed
(NTP). Submits NTP to the OPM for
signature by the Port Manager
1 day
Ma. Theresa E. Diola
Gemma B. España
5
OPM submits NTP to the Port
Manager for approval and returns
documents to ESD
1 hour
Gemma B. España
Juancho I. Talili
Renato T. Tolinero
6
ESD issues a copy the contract to
the contractor together with the
Notice to Proceed
1 hour
Ma. Theresa E. Diola
Ronaldo C. Montero
FEES
LIST OF RESOURCE MANAGEMENT DIVISION
FRONTLINE SERVICES
- Receiving of Incoming Communications
- Receiving of Interoffice Communications
- Mailing/Dispatching of Outgoing Communications
- Canvassing of Requisitions
- Receiving of Requisitions
- Preparations of Abstract for Price Quotation
- Preparation of Purchase Order
- Delivery of Purchase Order
- Preparation of Inspection and Acceptance Report
- Preparation of Disbursement Voucher and Notice of Expenditure
- Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services
- Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and Services
- Preparation of Contract and Contact Signing
1 SERVICE TITLE:
Receiving of Incoming Communications
OFFICE ADDRESS:
Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards
Committee for Engineering Project (BAC-EP) Port Area, Butuan City
SERVICE DESCRIPTION:
Receiving of Letters-Request for Data, Queries, Foreshore Clearance,
use of PPA Grounds Facilities, Field Trips, Invitations for Meeting/Conference/
Seminars
WHO MUST AVAIL OF THE SERVICE:
Other government agencies, private agencies and other customers
REQUIREMENTS:
Letter / Requirements
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
None
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
Receiving of Incoming Communications from Other Government Agencies, Private Agencies and Other Customer
1
Presents letter to the Records
Officer
Records Officer reads the
letter
3 minutes
Emma U. Rosal
2
Customer gets her file copy
already stamped “Received”
Records Officer receives the
letter and have it stamped
“Received”
2 minutes
Emma U. Rosal
3
Customer awaits for the
Routing Slip
Assigns CFU code and
encodes Routing Slip
3 minutes
Emma U. Rosal
4
Proceed to OPM
Forwards letter to OPM for
PM’s instructions
10
minutes
Emma U. Rosal
5
Awaits
approval/remarks/instructions
from PM
Executive Secretary receives
duplicate copy of Routing Slip
2 minutes
Gemma B. España
-
FEES
2 Receiving of Incoming Communications
SERVICE DESCRIPTION:
Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,
JVs, NBAs, SNAOBs
WHO MUST AVAIL OF THE SERVICE:
Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation
REQUIREMENTS:
Copies such as Airways Bills and mails to be received by the Records Officer
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
1
Presents mails to the Records
Officer
Records Officer receives mails in
the airways bills, registry return
receipts, registry of mails
2 minutes
Emma U. Rosal
-
-
2
Retrieves duly received airway bills,
registry return receipts, registry of
mails
Records Officer reads the letter
3 minutes
Emma U. Rosal
-
-
3
Records Officer receives the letter
and have it stamped “Received”
10 minutes
Emma U. Rosal
-
4
Assigns CFU code and encodes
Routing Slip
3 minutes
Emma U. Rosal
-
-
5.
Forwards letter to OPM for PM’s
instructions
2 minutes
Emma U. Rosal
-
-
6
Executive Secretary receives
duplicate copy of Routing Slip
2 minutes
Gemma B. España
-
-
SERVICE DESCRIPTION:
Receiving of Incoming Communications through Records Management System (RMS)
WHO MUST AVAIL OF THE SERVICE:
PPA Records Section, PPA Head Office, Manila
REQUIREMENTS:
Copies of retrieved communications to be stamped “received” by the Records Officer
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Records Officer log in with RMS
2 minutes
Emma U. Rosal
-
-
Records Officer sorts
communications by PMO/All
concerned
3 minutes
Emma U. Rosal
-
-
3
Records Officer prints
communications which were not
yet mailed by Head Office
2 minutes
Emma U. Rosal
-
4
Records Officer reads the letter
and stamped it “Received”
2 minutes
Emma U. Rosal
-
-
5.
Assigns CFU code and encodes
Routing Slip
3 minutes
Emma U. Rosal
-
-
6
Forwards communication to OPM
for PM’s instructions
2 minutes
Emma U. Rosal
-
-
7
Executive Secretary receives
communication with duplicate
copy of Routing Slip
2 minutes
Gemma B. España
STEP
APPLICANT/CUSTOMER
1
2
Retrieves duly received
communications thru internet
OFFICE/SECTION ACTIVITY
3 Receiving of Interoffice Communications
SERVICE DESCRIPTION:
Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,
JVs, NBAs, SNAOBs
WHO MUST AVAIL OF THE SERVICE:
PPA PMO Nasipit Employees from Different Division/Sections
REQUIREMENTS:
Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports
HOW TO AVAIL OF THE SERVICE:
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Presents mails to the Records
Officer
Records Officer receives mails
in the airways bills, registry
return receipts, registry of
mails
2 minutes
Emma U. Rosal
-
-
2
Customer gets her file copy
already stamped “Received”
Records Officer receives the
letter and have it stamped
“Received”
3 minutes
Emma U. Rosal
-
-
10
minutes
Emma U. Rosal
-
STEP
3
Assigns CFU code and
encodes Routing Slip
4
Forwards letter to OPM for
PM’s instructions
3 minutes
Emma U. Rosal
-
-
5
Executive Secretary receives
duplicate copy of Routing Slip
2 minutes
Emma U. Rosal
-
-
4 Mailing/Dispatching of Outgoing Communications
SERVICE DESCRIPTION:
Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA
Head Office, PDO’s other PMO’s, government agencies, private agencies and other customers
WHO MUST AVAIL OF THE SERVICE:
Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation
REQUIREMENTS:
Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office, PDO’s, other
PMO’s government agencies private agencies and other customers
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Presents mails to the Records
Officer
Records Officer receives mails
in the airways bills, registry
return receipts, registry of
mails
2 minutes
Emma U. Rosal
-
-
2
Customer gets duly received file
copy with CFU code indicated in the
letter/communications
Mails/dispatches outgoing
communications
2 minutes
Emma U. Rosal
-
-
3
Pick-up of outgoing
communications to be dispatched
by courier
Records Officer signs Abest
airways bill and records its
number, date/time
mailed/dispatched in the logbook
3 minutes
Emma U. Rosal
-
1 SERVICE TITLE:
Canvassing of Requisitions
OFFICE ADDRESS:
Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)
342-5352, 342-6451
815-3449
SERVICE DESCRIPTION:
Fax Number
:
Email Address
:
(085)
815-4434
pmo_nasipit@yahoo.com
Canvassing of requisitions for constructions materials, office supplies, vehicle parts, various
repairs of equipment and fuel and oil consumption
WHO MUST AVAIL OF THE SERVICE:
Other Divisions (within the PMO)
REQUIREMENTS:
Request for Price Quotation (RFPQ)
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
None
HOW TO AVAIL OF THE SERVICE:
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Prepares Request for Price
Quotation (RFPQ) on various
requisitions
Procurement Officer prepares
the RFPQ
5 minutes
Sheeryl B. Pedeglorio
Request for
Price Quotation
(RFPQ)
-
2
Submits RFPQ to the RMD
Manager for approval
RMD Manager signs the RFPQ
2 minutes
Amorita C. Grana
-
-
3
Submits RFPQ to the Liaison
Aide/Canvasser for canvassing
Liaison Aide/Canvasser signs
the RFPQ
2 minutes
Ariel P. Pomar
-
-
4
Serves the RFPQ to various
suppliers
Various suppliers quotes
prices on the RFPQ
10
minutes
Various Suppliers
-
-
STEP
* Form is available FREE OF CHARGE
2 Receiving of Requisitions
SERVICE DESCRIPTION:
Receiving of requisitions for constructions materials, office supplies, vehicle parts, various
repairs of equipment and fuel and oil consumption
REQUIREMENTS:
Requisition and Issue Voucher (RIV)
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Procurement Officer signs the
Purchase Request
3 minutes
Sheeryl B. Pedeglorio
Purchase
Request
(RIV)
-
Submits PR to the Corporate
Finance Services Chief for
certification of availability of funds
Finance Section signs the PR
3 minutes
Ma. Vicenta . Lagnada
Elnora C. Aquino
-
-
3
Submits PR to the RMD Manager
for countersigning
RMD Manager countersigns the
PR
2 minutes
Amorita C. Grana
-
4
Submit PR to the Executive
Assistant for countersigning
Executive Assistant countersigns
the PR
2 minutes
Juancho I. Talili
-
-
5
The Port Manager approves the PR
PM approves the PR
2 minutes
Renato T. Tolinero
-
-
STEP
APPLICANT/CUSTOMER
1
Prepare Purchase Requests after
receiving requisitions from various
requisitioners
2
* Form is available FREE OF CHARGE
OFFICE/SECTION
ACTIVITY
3 Preparation of Abstract for Price Quotation
SERVICE DESCRIPTION:
Selection of the Winning Bidder for the requested item
REQUIREMENTS:
Abstract for Price Quotation (AFPQ)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Prepares AFPQ to determine the
lowest quoted price
Procurement Officer prepares the
AFPQ
5 minutes
Sheeryl B. Pedeglorio
Abstract for Price
Quotation (AFPQ)
-
2
Submits AFPQ to the Liaison
Aide/Canvasser for his signature
Liaison Aide/Canvasser signs the
AFPQ
3 minutes
Ariel P. Pomar
-
-
3
Submits AFPQ to the Acting Admin.
Services Chief as to the checking
and verification of prices
Acting Admin. Services Chief signs
the AFPQ
2 minutes
Melinda T. Collado
-
4
Submits AFPQ to the RMD Manager
RMD Manager signs the AFPQ
2 minutes
Amorita C. Grana
-
-
5.
Submits AFPQ to the Executive
Assistant for countersigning
Executive Assistant countersigns
the AFPQ
2 minutes
Juancho I. Talili
-
-
6
The Port Manager approves the
AFPQ
PM approves the AFPQ
2 minutes
Renato T. Tolinero
-
-
* Form is available FREE OF CHARGE
4 Preparation of Purchase Order
SERVICE DESCRIPTION:
Preparation of Purchase Order to be served to suppliers
REQUIREMENTS:
Purchase Order (P.O.)
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Procurement Officer prepares the
Purchase Order
5 minutes
Sheeryl B. Pedeglorio
Purchase Order
(P.O.)
-
Submits P.O. to Finance Section
Procurement Officer submits the P.O.
3 minutes
Ma. Vicenta . Lagnada
Elnora C. Aquino
-
-
3
Submits P.O. to the RMD Manager
RMD Manager signs the P.O.
2 minutes
Amorita C. Grana
-
4
Submits P.O. to the Executive Assistant
for countersigning
Executive Assistant countersigns the
P.O.
2 minutes
Juancho I. Talili
-
-
5.
The Port Manager approves the P.O.
PM approves the P.O.
2 minutes
Renato T. Tolinero
-
-
STEP
APPLICANT/CUSTOMER
1
Prepares Purchase Order to the winning
supplier
2
* Form is available FREE OF CHARGE
OFFICE/SECTION ACTIVITY
5 Delivery of Purchase Order
SERVICE DESCRIPTION:
Delivery of Purchase Order to Various Suppliers
REQUIREMENTS:
Purchase (P.O.)
HOW TO AVAIL OF THE SERVICE:
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
Liaison Aide/Canvasser
delivers the Purchase Order
15
minutes
Ariel P. Pomar
Purchase
Order (P.O.)
-
Received purchased
materials/supplies from
various suppliers
Liaison Aide/Canvasser
receives suppliers/materials
5 minutes
Ariel P. Pomar
-
-
Turns over purchased
suppliers/materials to the
requisitioners
Liaison Aider/Canvasser turns
over suppliers/materials
3 minutes
Ariel P. Pomar
-
-
STEP
APPLICANT/CUSTOMER
1
Delivery the Purchase Order to
the winning supplier
2
3
* Form is available FREE OF CHARGE
OFFICE/SECTION ACTIVITY
6 Preparation of Inspection and Acceptance Report
SERVICE DESCRIPTION:
Preparation of Inspection and Acceptance Report
REQUIREMENTS:
Inspection and Acceptance Report (IAR)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Prepares Inspection and Acceptance
Report
Procurement Officer prepares the
Inspection and Acceptance Report
5 minutes
Sheeryl B. Pedeglorio
Inspection &
Acceptance
Report (IAR)
-
2
Submits IAR to the PPA Properly
Inspector for his signature
Properly Inspector signs the IAR
2 minutes
Juancho I. Talili
-
-
3
Submits IAR to Sr. Supply Officer
Sr. Supply Officer signs the IAR
2 minutes
Gwyneth Meriam G. Borja
-
-
* Form is available FREE OF CHARGE
7 Preparation of Disbursement Voucher and Notice of Expenditure
SERVICE DESCRIPTION:
Preparation of Disbursement Voucher and Budget Utilization Request
REQUIREMENTS:
Disbursement Voucher (DV) and Budget Utilization Request (BUR)
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Prepares Disbursement Voucher and
Budget Utilization Request
Accounting Clerk Processor
prepares the Disbursement Voucher
and Budget Utilization Request and
process such for approval
5 minutes
Kristine R. Gabayoyo
DV and BUR
-
* Form is available FREE OF CHARGE
1 SERVICE TITLE:
Issuance of Pre-qualification and Bid Documents for the Procurement for
Goods and Services
OFFICE ADDRESS:
Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers :
(085)342-5352, 342-6451
815-3449
Fax Number
:
(085) 815-4434
Email Address
:
pmo_nasipit@yahoo.com
SERVICE DESCRIPTION:
RA 9184 – Otherwise known as the Government Procurement Reform Act. Requires the prequalification of prospective bidders for the procurement of goods and services
WHO MUST AVAIL OF THE SERVICE:
Duly licensed Filipino contractors who may wish to bid for the procurement of goods and services
of the Philippine Ports Authority, PMO-Nasipit
REQUIREMENTS:
Letter of intent to the BAC, eligibility requirements and bid documents
SCHEDULE OF AVAILABILITY OF THE SERVICE:
8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for the
issuance of eligibility, pre-qualification and bid forms from the last day of posting of the
Invitation to Apply for Eligibility and to Bid
FEES:
P500.00 + 12% VAT
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
1
Proceed to PMO-BAC for Goods
and Services Secretariat and
submit letter of intent
BAC-GS Secretariat receives LOI
and prepares assessment of fee
for the eligibility and bid forms
5 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
-
-
2
Proceed to the Clearing Office of
TMO-Butuan and secure the Port
Charges Computation Sheet (PCCS)
Clearing Section issues PCCS
based on the assessment
prepared by the BAC-GS
Secretariat
5 minutes
Lolita S. Santa
Alfredo P. Clado
-
-
3
Proceed to the Cashier and pay the
corresponding fees
Cashier receives payment and
issues official receipt
5 minutes
Roberto C. Amper
-
P560.00
4
Proceed to BAC-GS Secretariat,
presents proof of payment (OR)
and secure the eligibility and bid
forms and the checklist of
requirements
BAC-GS Secretariat records the OR
No. and amount of payment and
issues eligibility and bid forms and
checklist of requirements
10 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
Eligibility and
Bid Forms
-
5
Accomplish eligibility and bid forms
and all the required documents
listed in the checklist
* Form is available FREE OF CHARGE
2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods and Services
SERVICE DESCRIPTION:
Pre-qualified eligible contractor/bidder submits all the required documents and the conduct of opening of
bids
WHO MUST AVAIL OF THE SERVICE:
Qualified bidder who may wish to submit bid proposal
REQUIREMENTS:
Eligibility Requirements and Bid Proposal
SCHEDULE OF AVAILABILITY OF THE SERVICE:
On or before the specified deadline of submission of bids in the invitation to Apply for Eligibility and to Bid
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION
ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN
CHARGE
FORMS
FEES
1
Proceed to PMO-BAC for Goods and
Services Secretariat and submit bid
proposal
BAC-GS Secretariat stamps the bid
envelope as “Received” indicating the
date and time of receipt
10 minutes
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
-
-
2
BAC-GS opens the bid proposals,
conduct preliminary examination of
bids and forwards to BAC-GS TWG
3 minutes
Ma. Vicenta . Lagnada
Elnora C. Aquino
-
-
3
BAC-GS TWG conducts detailed
evaluation of bids and submits to
BAC-GS
2 minutes
Amorita C. Grana
-
4
BAC-GS conduct post-qualification of
bidder with the lowest calculated bid
and prepares resolution of award
1 day
Juancho I. Talili
Mateo P. Villones
Amorita C. Grana
Luisito C. Cassion
Ma. Theresa E. Diola
-
-
5.
PM approves/disapproves BAC
resolution and issues Notice of Award
to the winning bidder
2 days
-
-
* Form is available FREE OF CHARGE
3 Preparation of Contract and Contract Signing
SERVICE DESCRIPTION:
The Bidder in whom the contract for the particular goods and services shall enter into contract with the
PPA, PMO-Nasipit
WHO MUST AVAIL OF THE SERVICE:
The contractor/bidder in whom the particular contract was awarded
REQUIREMENTS:
Performance Security
SCHEDULE OF AVAILABILITY OF THE SERVICE:
8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Proceed to PMO-BAC for Goods and
Services Secretariat and submit
documentary requirements
BAC-GS Secretariat receives the
documentary requirements and
submits to BAC-GS TWG for validation
1 day
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
-
-
2
BAC-GS Secretariat prepares the
contract and forwards to OPM for
review and advices the contractor to
come back for contract signing with
the PM
3 minutes
Ma. Vicenta . Lagnada
Elnora C. Aquino
-
-
3
PM approves the contract
4
BAC-GS Secretariat issues a copy of
contract to the contractor
* Form is available FREE OF CHARGE
-
1 day
Eleanor M. de la Victoria
Gwyneth Meriam G. Borja
Mariel P. Baladad
Rodrigo O. Crisologo
-
-
SERVICE TITLE:
Issuance of Certification
SERVICE DESCRIPTION:
Issuance of Certification relating to personnel request such as Certificate of
Employment and Net Take Home Pay, No Pending Administrative Case, Leave
Certification, Certificate of Appearance, Etc.
WHO MUST AVAIL OF THE SERVICE:
All PMO personnel including retired personnel and other personnel from other
PMOs
REQUIREMENTS:
Pro Forma Letter / Request
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
None
STEP
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
SIRMO/AO prepares
requested Certification
2 minutes
Eleanor M. De La Victoria
Melinda T. Collado
-
-
Signs Certification
1 minute
Melinda T. Collado
-
-
-
-
-
-
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
Issuance of Personnel-related Certifications
1
Applicant/Customer presents
request to PMO SIRMO/AO
LIST OF REAL ESTATE MANAGEMENT
FRONTLINE SERVICES
- Granting of New and Renewal of Existing Permit to Occupy (PTOc)
- Granting of New and Renewal of Existing Permit to Occupy (PTO)
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Occupy (PTOc)
OFFICE ADDRESS:
Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers :
(085)342-5352, 342-6451
815-3449
Fax Number
:
(085)815-4434
Email Address
:
pmo_nasipit@yahoo.com
SERVICE DESCRIPTION:
Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and
existing operators who proposes to rent/lease a property, land or building shall apply for a Permit to Occupy
(PTOc) from the Port Management Office (PMO) of Nasipit
WHO MUST AVAIL OF THE SERVICE:
All person/organization doing business or plan to do business and proposes to rent/lease a property, land
or building within the area of jurisdiction of the Port Management Office (PMO) of Nasipit.
If requirements are complete, this transaction can normally be completed in seven (7) working days.
REQUIREMENTS:
(for New Applicant)
1. Duly accomplished Lease Application Form
2. Duly accomplished Customer Registration Form (CRF)
3. Mayor’s / Business Permit
4. TIN of the Applicant/Company
5. BIR/VAT Registration Certificate and BIR Tax Clearance
6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and
By-Laws (if corporation)
7. Business Plan/Project Brief (optional)
8. Sectary’s Certificate authorizing Representative to sign PTOc
9. Architectural Plan/Lay Out Plan
10. Environmental Compliance Certificate (ECC) and other applicable government permits
11. SSS Certificate of Registration and Clearance
(for Renewal Applicant)-
1. Duly accomplished Lease Form
2. Secretary’s Certificate/Authorized Letter to sign PTOc
3. Clearance/Certification from PMO Finance Section of “No Outstanding Obligation/Balance” ( if applicable)
4. Mayor’s/Business Permit
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
Subject to size of area applied for and corresponding rental rates
VAT (12%)
Permit Fee
Monthly Rental
Two (2) months Advance
One (1) month Deposit
Real Property Tax
Fire Insurance -
-
P1,000.00
Note: All fees/charges are subject to change after due notice
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Proceed to the Business Development
and Marketing Officer, Office of the
Port Manager, Secures application
forms and other documentary
requirements and makes clarificatory
inquiries.
REM Officer provides the client with a
short briefing on the service and its
requirements
15 minutes
Mariel P. Baladad
Application
Forms
-
2
Submits the duly accomplished Lease
Application and Customer Registration
Forms (CRF) together with other basic
documentary requirements to the
BDMO, Office of the Port Manager
REMS Officer receives and evaluates
the application and submitted
documentations. Inputs details of
application into the PROMPT System
1 day
Mariel P. Baladad
-
-
3
REMS Officer checks if the property
applied for is available thru the GIS
Module, Property List, and areas
available for Lease Report
1 day
Mariel P. Baladad
-
-
4
REMS Officer prints and forwards
Acknowledgement signature if and
when the property to be leased is
available and the required documents
submitted by the Applicant are all
complete and valid
20 minutes
Mariel P. Baladad
-
-
5
REM Approver signs
Acknowledgement Letter and returns
the same to the REM Officer
10 minutes
Renato T. Tolinero
-
-
6
REM Officer forwards
Acknowledgement Letter to Applicant
30 minutes
Mariel P. Baladad
-
-
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
7
REM Officer endorses the PTOc
Proposal to REM Supervisor
1 day
Mariel P. Baladad
-
-
8
REM Supervisor reviews, validates and
endorses the PTOc Proposal
1 day
Mateo P. Villones
-
-
9
REM Approver reviews and approves
PTOc Proposal
1 day
Renato T. Tolinero
-
-
10
REM Officer prints and forwards the
PTOc, Transmittal Letter and Order of
Payment
30 minutes
Mariel P. Baladad
-
-
11
REM Officer forwards Transmittal
Letter to REM Approver for signature
5 minutes
Mariel P. Baladad
-
-
12
REM Approver signs and returns
Transmittal Letter to REM Officer
5 minutes
Renato T. Tolinero
-
-
13
REM Officer forwards Transmittal
Letter to Applicant
5 minutes
Mariel P. Baladad
-
-
Free
-
14
Applicant receives and signs the PTOc
5 minutes
Mariel P. Baladad
15
Applicant pays the corresponding rental
advance and deposits stated in the
Order of Payment, Pro-rated/Full
Insurance Premiums and Real Estate Tax
to Accounting/Cashier
15 minutes
Lolita S. Santa
Roberto C. Amper
16
REM Approver countersigns the PTOc
and forwards it to the REM Officer
5 minutes
Renato T. Tolinero
17
REMS Officer implements PTOc and
releases PTOc to Applicant
10 minutes
Mariel P. Baladad
Permit Fee:
P1,000.00,two
(2) mos. Advance
rental, one (1)
mo. Deposit,
RPT, FI add VAT
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Operate (PTO)
SERVICE DESCRIPTION:
Any person/organization, natural or juridical, who is qualified under existing laws to engage
in business and existing operations who are not yet holders of PPA permits or those operating
on a “holdover capacity”, shall apply for a Permit to Operate (PTO) ancillary service from the
Port Management Office (PMO) of Nasipit
WHO MUST AVAIL OF THE SERVICE:
All person/organizations doing business or plan to do business within the area of jurisdiction
of the Port Management Office (PMO) of Nasipit
REQUIREMENTS:
1. Letter-application from the Applicant-Operator addressed to the Port Manager to be
submitted to the PMO.
2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with SEC or CDA
3. Registration with BIR, SSS, ECC, DTI, Business/Mayor’s Permit, VAT Registration Certificate
and Certification from concerned government agencies that said applicant has the technical
capability to operate said services (e.g. oil recycler, waste collection, etc.)
4. List of existing equipment/gears and procurement program for additional equipment/gears
5. List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers
6. Company/Cooperative Board Resolution or Partnership Authorization of signatory to
ancillary services contract/permit
7. Specific area of operations within the port facility (with sketch)
8. Proposed ancillary rate
(For New Applicant) -
(for Renewal Applicant)-
FEES:
1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the
PMO
2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership
3. SSS Official Receipt or Special Bank Receipt with SSS Form R-3 and Annual Certification from concerned
government agencies
4. Latest inventory and procurement program of ancillary service equipment/gears and existing ancillary
rate
5. Annual government share/regulatory fee remitted for the last three (3) years based on PPA audit
6. Audited financial statement for the past three (3) years
7. Company/Cooperative Board’s Resolution of Partnership Authorization of signatory to ancillary services
contract/permit
8. Specific area of operation within the port facility (with sketch)
Port Ancillary Services I (10% Government Share)
In consideration of the rights and privileges granted the permit tee/contractor, he/she shall
remit to the Authority (without prejudice to its right to subsequently impose a direct
collection system) not later than the 10th day of each month, not less than 10% of the gross
income derived from the operation of Ancillary Services.
Port Ancillary Services II (Annual Regulatory Fee)
Permit Fee
Annual Regulatory Fee
VAT (12%)
Total
NOTE:
-
P 300.00
1,500.00
216.00
P2,016.00
The fees prescribed (or those to be prescribed) by the Authority shall not be limited or
confined to services mentioned herein and shall not preclude the Authority from collecting
fees on other ancillary services not mentioned therein or from increasing the floor rates as it
may deem necessary.
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
15 minutes
Mariel P. Baladad
FORMS
FEES
1
Proceed to the Business Development
and Marketing Officer, Office of the
Port Manager, Secures application
forms and other documentary
requirements and makes clarificatory
inquiries.
Provides the client with a short
briefing on the service and its
requirements
2
Submits the accomplished application
form and other documents to the
Business Development and Marketing
Officer, Office of the Port Manager
Receives and evaluates the
application and submitted
documents.
1 working day
Mariel P. Baladad
-
-
Routes evaluated application and
documents to all divisions concerned
for comments/recommendations
1 working day
Mariel P. Baladad
-
-
-
Permit Fee:
P300.00
Annual Reg. Fee:
P1,500.00
Add: 12% VAT
3
-
10 minutes
Receives routed application and
documents
Mariel P. Baladad
30 minutes
Informs applicant/client of
approval/disapproval of submitted
application
Mariel P. Baladad
5 minutes
If approved, instructs clients to pay
the corresponding fees
4
Proceeds to Business Development and
Marketing Officer to get copy of fees
assessment
Issues fees assessment and instruct
client to proceed to Operations
Section for issuance of Port Charges
Computation Sheet (PCCS)
Mariel P. Baladad
5 minutes
Mariel P. Baladad
5
Proceeds to Operations Sections for
Issuance of PCCS
Issues PCCS and Instructs client to
proceed to Cashier’s Office to pay
fees
5 minutes
Lolita S. Santa
-
-
6
Proceeds to Cashier’s Office to pay
fees
Issues Official Receipt and instructs
client to return to BDMO
5 minutes
Roberto C. Amper
-
-
7
Returns to BDMO
Copies details of Official Receipt
and advices client to wait for
advice as to when contract will be
ready for pick-up
3 minutes
Mariel P. Baladad
-
-
8
Prepares/encodes/prints PTO
proforma
20 minutes
Mariel P. Baladad
-
-
9
Informs/advices client to receive,
sign and return the PTO proforma
30 minutes
Mariel P. Baladad
-
-
Receives PTO proforma and
forwards same to PSD Manager for
signature of recommending
approval
5 minutes
Renato T. Tolinero
-
-
11
Forward PTO proforma to Port
Manager for signature of approval
5 minutes
Renato T. Tolinero
-
-
12
Retrieves signed PTO proforma
from Port Manager
5 minutes
Mariel P. Baladad
Free
-
Gives Client’s copy of approved
PTO to client
1 minute
Mariel P. Baladad
PTO
Contract
10
13
Receives/signs and returns PTO
proforma to BDMO
Receives approved Permit to
Operate (PTO)
LIST OF THE OFFICE OF THE PORT MANAGER
FRONTLINE SERVICES
- Receiving of Letters/Communications and other Documents
- Receiving of Incoming Communications
- Receiving of Documents for Approval and Signature
1 SERVICE TITLE:
Granting of New and Renewal of Existing Permit to Occupy (PTOc)
OFFICE ADDRESS:
Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)
342-5352, 342-6451
815-3449
Fax Number
:
Email Address
:
(085)
815-4434
pmo_nasipit@yahoo.com
SERVICE DESCRIPTION:
Receiving of Letters-Request for the approval of the Port Manager
WHO MUST AVAIL OF THE SERVICE:
Agencies from other Government and Private Offices, PPA-PMO Nasipit Official and Staff
from the other Divisions/Sections
REQUIREMENTS:
Letter / Communications/Documentations/Documents stamped “Received”
from Central File Unit (CFU)
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES:
None
HOW TO AVAIL OF THE SERVICE:
STEP
APPLICANT/CUSTOMER
OFFICE/SECTION ACTIVITY
DURATION
OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
1
Presents letter received by the
Records Officer to the Executive
Secretary
Executive Secretary reads the letter
forwards to the Executive Assistant
2 minutes
Gemma España
2
Customer proceeds to the Executive
Assistant
Executive Assistant reads the letter
and ask the customer of their
request
2 minutes
Juanchoo I. Talili
-
-
Executive Assistant forwards letter
to the Port Manager for approval
2 minutes
Juancho I. Talili
-
-
3
-
4
Customer awaits for the approval of
their request
Executive Secretary get the PM’s
comments/approval of the request
and records to the logbook
5 minutes
Gemma España
-
-
5
Customer receives the approved
request
Presents the approved request to
the customer
1 minute
Gemma España
-
-
Gemma España
-
-
6
Documentation returned to the
Records Officer/CFU
2 Receiving of Incoming Communications
SERVICE DESCRIPTION:
Receiving of PPA Memoranda and other Internal Communications
WHO MUST AVAIL OF THE SERVICE:
PPA Inter Offices, Divisions and Sections
REQUIREMENTS:
Communications should be stamped “Received” from the Central File Unit (CFU)
HOW TO AVAIL OF THE SERVICE:
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Executive Secretary receives and reads
the communications
5 minutes
Sheeryl B. Pedeglorio
-
-
2
Executive Secretary forwards the
communications to the Executive
Assistant
2 minutes
Juancho I. Talili
-
-
3
Executive Assistant reads letter and
have it stamped “Received”
2 minutes
Melinda T. Collado
-
4
Communications forwarded to the Port
Manager for comments and
instructions
2 minutes
Amorita C. Grana
-
-
5
Communications retrieved from the
Port Manager
2 minutes
Juancho I. Talili
-
-
6
Port Manager’s comments/instructions
recorded in the Logbook
2 minutes
Gemma B. España
-
-
7
Communications photocopied/routed
to the respective RCs/Division/Sections
2 minutes
Gemma B. España
-
-
8
Original documents returned to the
CFU
2 minutes
Gemma B. España
-
-
STEP
1
APPLICANT/CUSTOMER
Records Officer indorsed
Communication
3 Receiving of Documents for Approval and Signature
SERVICE DESCRIPTION:
Receiving of Documents for the approval of the Port Manager
WHO MUST AVAIL OF THE SERVICE:
PPA PMO Nasipit Officials and Staff from the other Divisions/Sections
REQUIREMENTS:
Documents for signature of the Port Manager should be duly signed by the Division’s/Section’s
Chief
HOW TO AVAIL OF THE SERVICE:
OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS
FEES
Documents are scanned/checked
and initialled
2 minutes
Juancho I. Talili
Gemma B. España
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-
2
Documents are forward to the Port
Manager for approval and signature
2 minutes
Juancho I. Talili
Gemma B. España
-
-
3
Documents retrieved from the Port
Manager after approval and signed
2 minutes
Juancho I. Talili
Gemma B. España
-
4
Documents are recorded in the
logbook
5 minutes
Gemma B. España
5
Documents are forwarded/indorsed
to the respective Division/Sections
5 minutes
Gemma B. España
STEP
1
APPLICANT/CUSTOMER
Personnel forwards documents
* Form is available FREE OF CHARGE
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