School District of Philadelphia
Office of Early Childhood Education
Prekindergarten Head Start
2013-2014 Restructuring Plan
SRC Presentation
March 21, 2013
1
Office of Early Childhood Mission
Provide high quality, comprehensive, developmentally
appropriate programs and services for children from birth to age
six
Ensure that every child in Philadelphia is safe, healthy, and
arrives to school ready to learn and succeed
2
Head Start Challenges
Costs to administer in District have risen annually (22% since FY08)
Contractual obligations result in annual compensation increases that
exceed any annual increase in grant funds
 increased cost of District retirement benefits
 indirect costs attributed to program budgets, compliance, and
administration
Actual grant revenue has remained level (incremental increases in
federal funding and incremental decreases in state funding)
Federal Title I funds are decreasing
 Budgeted revenue from Title I increased 173% from FY08 to FY13
 Title I funding comprises 26% of budgeted Head Start revenue
 District Title 1 funding is decreasing substantially in FY14
3
Head Start Funding Trends
Millions
PKHS Funding Trend FY05 - FY13
$80.0
$68.5
$70.0
$60.0
$54.1
$47.8
$50.0
$43.4
$40.0
$56.0
$58.2
$61.5
$62.7
$10.7
$11.9
$58.9
$17.9
$6.5
$8.9
$8.5
$5.1
$12.8
$12.8
$12.6
$12.6
$12.3
$12.3
$11.8
$2.7
$3.0
$4.4
$8.7
$36.1
$36.5
$36.1
$36.7
$36.7
$37.8
$38.5
$38.5
$38.8
2004/05
2005/06
2006/07
2007/08
2008/09
2009/10
2010/11
2011/12
2012/13
$30.0
$20.0
$10.0
$Fed HS Grant
HSSA Grant
Title I - Budgeted
PKHS Program Budget
4
Head Start Funding Sources FY13
Federal Head Start Grant: $38,791,271 to serve 4,896
children
Head Start State Supplemental Grant: $11,773,768 to serve
1,286 children
District Title I Federal Funding: $17,892,127 to supplement
implementation cost
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Cost Per Child 2013/2014
 The cost to serve a child at a partner’s site is substantially
lower than the cost to serve a child in a District-run classroom.
District Classroom
Partner Classroom
$11,700
$8,300
Proposed Average Per Child Cost for FY14
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Projected Budget Gap with No Restructuring
Millions
PKHS Budget Projection FY14 - FY18
$90.0
$80.0
$70.0
$60.0
$70.6
$68.5
$-
$72.9
$75.2
$77.4
$79.7
$18.4
$11.6
$16.1
$20.7
$13.8
$8.5
$8.5
$8.5
$8.5
$8.5
$11.8
$11.8
$11.8
$11.8
$11.8
$11.8
$38.8
$38.8
$38.8
$38.8
$38.8
$38.8
2012/13
2013/14
1213/14
2014/15
2015/16
2016/17
2017/18
$17.9
$50.0
$40.0
$30.0
$20.0
$10.0
$-
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Fed HS Grant
HSSA Grant
Title I - Budgeted
GAP
PKHS Program Budget
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Head Start Funded Enrollment Distribution
7000
6000
1621
1568
1568
1567
4661
4695
4695
4672
2007/08
2008/09
2009/10
2010/11
1782
1830
4457
4352
2011/12
2012/13
5000
4000
3000
2000
1000
0
SDP sites
Partner sites
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Current Actual Funded Enrollment 2012-2013
Delivery Model
Federal Grant
State Grant
Total
SDP
3,942
410
4,352
Partners
954
876
1,830
Total
4,896
1,286
6,182
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Impact if No Additional Partner Slots Added in FY14
 Head Start currently serves 6182 students: 4,352 in District
and 1,830 partner programs
 If District and partner ratio was maintained at the projected
reduced funding levels, 500 fewer students would be served
 This service reduction would be a tremendous loss to the
children, families and communities in the City of Philadelphia
 Reducing number of slots could jeopardize Federal Head
Start grant
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Opportunities To Improve Quality PreK Access
 Maintain and increase number of slots by providing service
through partners
 Improve access across all geographic areas by partnering
with agencies in underserved areas
 Increase the number of slots at partner’s centers that offer
before and after care (beyond the Head Start program hours)
and have care available during the summer.
 Increase the number of slots at partner’s centers that offer
culturally and linguistically appropriate services.
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Head Start Restructuring 2013-2014
 The Office of Early Childhood Education developed a plan to
restructure the Prekindergarten Head Start program to address
immediate and long-term funding challenges while maintaining highquality Prekindergarten programs
 The Office of Early Childhood Education will shift slots from:
 Programs in school buildings closed or impacted by Facilities Master Plan
 Closing programs in leased facilities, for additional cost savings
 Moving programs from other non-District facilities (i.e., Renaissance
Charters)
 The restructuring will include greater usage of high-quality,
community-based partner agencies to provide a larger proportion of
the Head Start program
 Approximately 60% of the Prekindergarten Head Start program will be
delivered through Keystone Star Level 3 or better community partners in
2013-2014
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Letter Naming Fluency (LNF) – SDP & Partners 2009-2011
80%
75%
72%
72%
72%
70%
64%
58%
60%
50%
At Risk
Some Risk
40%
Low Risk
30%
21%
20%
13%
15%
13%
15%
13%
15%
15%
11%
14%
14% 14%
10%
0%
LNF - 2009 - SDP
LNF - 2010 - SDP
LNF- 2011 - SDP
LNF- 2009-Partners LNF- 2010-Partners LNF- 2011-Partners
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Initial Sound Fluency (ISF) - SDP & Partners 2009-2011
70%
62%
60%
60%
58%
56%
56%
53%
50%
At Risk
40%
Some Risk
30%
20%
19%
21%
23% 22%
21% 21%
23% 24%
21%
23% 22%
Low Risk
17%
10%
0%
ISF - 2009 - SDP
ISF - 2010 - SDP
ISF- 2011 - SDP
ISF- 2009 -Partners ISF- 2010 -Partners
ISF- 2011-Partners
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Maintaining Quality Through Partner Selection Process
 Seeking additional high-quality partners through a Request for
Qualifications (RFQ) process to further increase the number of slots
at community based partners
 Issued Request for Proposals (RFP) to identify partners to provide
services in District-owned early childhood centers
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Maintaining Quality through Partner Selection Process
 Keystone Star Level 3 or better
 State monitored quality rating system
 Star rating scale: Star Levels 1-4
 All teachers must meet the qualifications outlined in the Head
Start Act 2007:
 Teachers must have a BA in Early Childhood Education or other related
field
 Teacher assistants must have a Child Development Associate
 Each site must undergo a quality assurance site visit which
includes a classroom observation, health and safety assessment,
and an internal systems check
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Partner Support and Oversight
 The Office of Early Childhood Education will provide
oversight and support to partners through teams







Professional development
Field Administrator/Education Coordinator
Instructional Specialist
Special Needs Coordinator
Social Worker
Nutrition Field Representative
Nurse
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Stakeholder Communication
Parents
Partner Agencies
Office of Head Start (Region III)
Office of Child Development and Early Learning (OCDEL)
 Head Start Policy Council
City Council
Foundations
Universities
School Reform Commission
School District Leadership and Staff
Mayor’s Early Learning Advisory Council (MELAC):
Office of Health and Opportunity, Department of Public Welfare, Department
of Licenses & Inspections, Philadelphia Citizens for Children and Youth, Public
Health Management Corporation, Department of Behavioral Health, Delaware
Valley Assn for the Education of Young Children, United Way, and YMCA
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Restructuring Timeline
 Request For Qualifications (RFQ)
Evaluate and identify qualified partners - April 15, 2013
Finalize allotment to new partners – May 1, 2013
 Request For Proposals (RFP)
Bidder’s Conference- March 27, 2013
Closes April 12, 2013
Evaluate and identify qualified partners – April 26, 2013
Finalize allotment to partners – May 13, 2013
 Finalize 2013-14 PreK locations – May 28, 2013
 Parent Notification for location selection- May 28, 2013
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