Packaging Your School
Counseling Program
Presenter: Kendra D. Shealey
Sponsored By: Florida School Counselor Association
House Keeping…
• Webinar will be available on May 15, 2013
through the FSCA website
• 1 hour, Q&A incorporated
• Instant Chat for questions or comments
(Highlight my name if possible)
Overview
Designed to provide
you with information
and useful tools that
will assist you with
organizing your day-today counseling
activities, as well as
your counseling
program and aligning it
with the ASCA National
Model
Who will benefit?
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Guidance Counselors at all school levels
Guidance Counselors at all experience levels
Guidance Staff
Administrators
Counselors in Training (Graduate Students)
Why Organize?
Comprehensive Counseling
Program:
• Promotes consistency across
schools, districts, and states
• Research-based practices
produce better outcomes for
students
• Assists with developing a
positive and safe learning
environment
Day-to-Day Counseling Activities
• Reduces Stress
• Helps to better manage time
• Increases Productivity
• Promotes better quality of work
• Increases job satisfaction
• Better informed discussions with
Administration, teachers, and parents
American School Counselor
Association (ASCA)
• Governing body for school counselors
nationwide
• Sought to standardize guidance practices
through the ASCA National Model
• Focuses on comprehensive services to all
students and promotes high achievement for all
students
• Places guidance counselors at the center of
student achievement thereby transforming
guidance services from optional to integral
Steps to Program Development
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Planning
Building the Foundation
Designing the Delivery System
Setting up the School
Counseling Program
• Working the School
Counseling Program
(Management)
• Promoting the School
Counseling Program
(Advocacy)
• Monitoring Program Results
(Accountability)
• Monitoring Students’ Progress
(Accountability)
Planning (District or School Level)
ASCA Recommends
• Establish Leadership
• Develop a commitment to
action
• Gain administrative and board
support
• Assess what’s currently
working
• Identify changes and additions
between your current program
and the ASCA National Model
Application
• District Guidance team or
Department chairperson
• Develop a district/school
counseling plan
• Presentation to district level
and school-based
administrators
• Review data and surveys
• Note areas for improvement
Building the Foundation
ASCA Recommends
Application
• Analyze school and student
data
• Identify current strengths and
areas for improvement
• Dicuss beliefs about student
learning
• Write philosophy, mission
statement, standards,
competencies, and indicators
• Determine program priorities
• Assign standards and
competencies to grade levels
• Review data: student
achievement, guidancerelated, attendance, discipline,
etc. (grade level & sub groups)
• Individual assessment
• Individual & department
discussion
• Create departmental
statements
• Use a tiered services system
• Based on grade level data,
determine tier I needs
IPDP
Designing the Delivery System
ASCA Recommends
Application
• Determine time allotments for
each component
• Develop action plans
• Identify the guidance
curriculum to be used
• Determine the data that will be
collected
• Decide which counselors will
perform which activities
• Rally administrative support
• Consider # of students need
activity
• Utilize the Guidance Curriculum
Action Plan
• Always use research-based
curriculum
• Ask: How will I determine the
effectiveness of the activity
• Determine which counselor will
facilitate the activity
• Include administrators whenever
possible or meet prior to discuss
the activity, goals, & expected
outcomes
Guidance Curriculum Action Plan
Closing the Gap Action Plan
Setting up the School Counseling
Program (Management)
ASCA Recommends
Application
• Establish a program budget
• Ensure the following
preconditions are met: equal
access, adequate
budget/resources,
collaborative effort,
administrative support, state
leadership/technical support.
• Complete management
agreement forms
• Meet with administrators to
discuss funding for special
activities. Have your
completed management
agreement forms, Guidance
Curriculum Action Plan, and
Closing the Gap Action Plan
available for referencing
• Be sure to discuss how the
program will meet the needs of
all students (link to data)
Counselor/Admin Agreement
Guidance/Admin Meeting
Working the School Counseling
Program (Management)
ASCA Recommends
• Develop a master planning
calendar
• Set time allocations
• Develop weekly and monthly
planning calendars
• Implement curriculum
activities at each grade level
• Develop at least one closingthe-gap activity
Application
• Use the yearly calendar to identify
major tasks or tasks with deadlines i.e.
credit checks, IPDP, update 504 plans
• Select dates to complete major tasks
• Create a monthly calendar (optional)
• Create a weekly calendar to post
outside of your door (email to
Administrators and your assigned
team of teachers)
• Use daily contact logs
• Create a weekly activity graph (share
with Administration)
• Use parent contact log
• Update Accountability Binder weekly
Calendars (Monthly/Yearly)
Guidance
Curriculum
August
Individual
Student
Planning
System Support
Responsive
Services
-Check summer school
promotion/retention
report for accuracy
-Identify students for
SBP
*Transcribe student
records
*Academic/Student
records review
*Advertise Safety Nets
*Assist students and
families with individual
needs
-Attend mandatory
guidance meeting
-Assist with
registration
-Collaborate with
faculty and staff to
update records and
registration
policies/procedures
-Identify Professional
Development needs
-Advertise guidance
and counseling
services
*Implement & Follow
Crisis/Emergency
Procedures when
needed
*Self -Esteem, Anxiety,
Family issues, etc.
*Legal issues, such as
probation, arrests,
incarceration
*Referral to outside
agencies
Academic
Development
Standard: 1.1, 1.2, 2.1
Ethical Standards: A.8
Ethical Standards:
A.8,B.2 C.1, C.2, E.2,
F.1
Academic
Development
Standards:1.1, 1.2
Personal & Social
Development
Standards: 5.1, 5.3
Ethical Standards: A.7,
A.5, B. 2
Calendars (Weekly)
Date
05/06/13
05/07/13
05/08/13
05/08/13
05/09/13
MONDAY
A-day
TUESDAY
B-day
WEDNESDAY
A-day
THURSDAY
B-day
FRIDAY
A-day
Planning
8:45 – 9:30
1st Period
9:45 – 10:35
2nd / 5th Period
10:40 -12:10
3rd / 6th Period
12:15 – 2:25
4th / 7th Period
2:30 – 4:00
*Please note that this is a tentative schedule. Changes may occur due to individual needs of students.
G: Guidance Curriculum
I: Individual Student Planning
S: System Support
R: Responsive Services
Guidance Referral Form
Guidance Follow-Up Form
Guidance Contact Log
Parent Contact Log
Need to see the Counselor
Guidance Appointment Slip
Promoting the School Counseling
Program (Advocacy)
ASCA Recommends
Application
• Develop a program brochure
• Present the program to school
staff
• Present the program to the
school board for official
approval
• Develop a Web site
• Brochures, Newsletters,
Counselor Blogs, etc. are
creative ways to advertise your
counseling services, activities,
and events.
School Brochure
Monitoring Program Results
(Accountability)
ASCA Recommends
Application
• Produce program results
reports
• Develop evaluation standards
and indicators
• Review audit results for
improvement ideas
• Use the School Results Report
to log data
• Evaluate student outcomes as
a result of the program
activities outlined in the
Guidance Curriculum Plan
• Compare Results to the
baseline data
• Discuss outcomes with your
department, administrators,
and other stake holders
School Results Report
Monitoring Students’ Progress
(Accountability)
ASCA Recommends
Application
• Assess student mastery of
selected competencies
• Track program impact on
action plan goals
• Track program impact on
schoolwide goals, such as
achievement and attendance.
• Use the School Results Report
to log data
• Evaluate student outcomes as
a result of the program
activities outlined in the
Guidance Curriculum Plan
• Compare Results to the
baseline data
• Discuss outcomes with your
department, administrators,
and other stake holders
Accountability Binder
Tab 1- Foundation
• Mission/Vision Statement
• Counselor/Admin. Agreement
• Guidance Curriculum Action Plan
• IPDP
Tab 2- Calendars
• Yearly
• Monthly (optional)
• Weekly
Tab 3- Communication
• Student Contact
• Parent
• Teacher Communication
• Newsletters
Tab 4- Meetings
• Team
• Admin/Guidance
• Parent/Teacher Conference
Tab 5- Data
• Surveys, Discipline, Attendance, Over-age
Reports, etc.
Tab 6- Planning, Preparation & Delivery
• Small Groups
• Classroom Guidance
• Guest Speakers
Tab 7- Professional Development
• Certificates, Notes, Power Point slides
Binder Pictures
Remember…
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Start slowly & work efficiently
Celebrate accomplishments
Always look to expand leadership
Anticipate challenges and brainstorm
resolutions
Questions?
Counselor Resources
• Counselor Organization Toolkit (Editable Forms)
http://www.teacherspayteachers.com/Browse/Search:First+Coast+Education+Services
• Lesson Plans and Resources for Guidance Counselors
http://www.internet4classrooms.com/guidance_counselor.htm