EDI Training
October 2012
Alberta
GUIDELINES FOR COORDINATORS
Implementation
EDI
Organization & Administration
EDI Completion Methods
Electronic – web-based
Getting Started
School Authorities and schools informed & onside
Database template complete and returned to
Offord
Parent consent letters
Training logistics confirmed (dates, methods, etc.)
Phase 1 - Immediately
Database Template
Provided via email and OCCS website
1) EDI Database Template (excel file)
- collection of kindergarten class demographics
- teacher email addresses
- e-EDI Template.xls
2) EDI Instructions for Coordinators (word file)
- detailed instructions on how to accurately
complete the database template
- Instuctions for Coordinators
EDI Database template
School Authority:
Coordinator:
School
Teacher
Name
Name
Pleasant
Mrs. Doubtfire
Child’s Date of
Day
Month
01
07
Child’s First Child’s Last
Name
Name
Teacher
Email
dout@email.ca
Birth
Year
02
Johnny
Appleseed
Child’s
ASN #
Classroom
Time
0015823
Child’s Gender
Child’s Postal Code
M
L7N 2V6
am
Assigning EDI IDs & Importing
OCCS receives the database from coordinator
*remove children’s names before sending, but
keep a copy locally that includes the names
OCCS assigns EDI identification numbers
(unique for each child) and teacher passwords
for e-EDI system
OCCS imports the data into the e-EDI system
OCCS sends class list – including teacher
logins/ passwords and children’s EDI IDs – back
to coordinator
Assigning EDI IDs & Importing/Printing
OCCS receives the database from
coordinator with critical variables included
OCCS assigns EDI identification numbers
(unique per child)
e-EDI - Administrator imports the data into
the e-EDI system via the web
2 Class lists
1.
Class list from OCCS which coordinators use to
create class lists
One for each class
To Include: EDI ID, School name, Teacher name,
Child’s local ID, date of birth, postal code and
gender
2.
Teachers are to be provided with a second class
list (coordinator or SB responsibility)
To Include: Child’s Name, School name, Teacher
name, Child’s local ID, date of birth, postal code
and gender
This list will be used to match with list provided
above
Cross Referencing Class Lists
Find the EDI ID# from the questionnaire on this ClassList
generated by OCCS.
Cross-reference the corresponding ASN # with the Local Class
List.
CLASSLIST GENERATED BY OCCS
School Name
Teacher Name
EDI ID
ASN #
DOB
Gender
Class Time
Valley School
Mrs. X
02900101102
75-02
14/09/99
f
am
Valley School
Mrs. X
02900101103
75-09
07/04/99
m
am
CLASSLIST GENERATED LOCALLY
Teacher Name
Mrs. X
Child’s Last Name Child’s First Name
Walsh
Cindy
ASN #
75-02
DOB
Gender
14/09/99
f
Mrs. X
Gaskin
Ashley
75-09
07/04/99
f
Mrs. X
Raos
Robert
75-03
15/02/99
m
PHASE 2: December/January
You will receive a coordinators
package and teachers packages by
courier
EDI Package
Your EDI package will contain the following items
bundled up for each teacher:
•
EDI Guide
•
e-EDI Manual
•
Coordinator’s Teacher Training Inventory
e-EDI Package for Teachers
Offord will supply each local coordinator with
the following documents for distribution to the
teachers…
e-EDI Teachers Instruction Manual
Teacher Information Sessions
Recommended items to cover at Teacher
Information Sessions
Can be set up where teachers fill out
questionnaires after training
If e-EDI computer labs are suggested for
training
EDI Video (will be made available)
Presentations (will be made available)
Alberta EDI
Children with Special Education Codes
Can only respond YES to one of the below
questions
Must NOT be left blank
Alberta EDI
Alberta EDI
Student status
Child must be in class for at least one month and
have consent from parents
Alberta EDI GUIDE
EDI GUIDE
Alberta 2012/2013 Guide
Ashley Gaskin
agaskin@mcmaster.ca