Win a $50.00 Visa Card
Recruit a Proctor and enter the raffle
– Proctor must show up on time and work on
testing day
– Proctor cannot be a MPHS employee or paid sub
for the day
– You may recruit multiple proctors for multiple
days
– You must be present for testing day
– Any MPHS employee may enter
NCFE Guide, p. 5
1
EOC Exams
EOC Characteristics
READY
EOC
Number of
Questions
Biology
Multiple Choice
purple
red
68
Multiple Choice
and Short Answer
purple
red
green
60
Multiple Choice
and Gridded
Response
purple
red
75
English II
Math I*
Item Types
Number of
Test Forms
*Math I includes calculator inactive section prior to calculator active
EOC p.3-4
3
Estimated Time
• Estimated administration time –Must move to extended time
student to the Media center after times below.
– Biology & English II: 150 minutes
– Math I: 180 minutes
• Maximum testing time: 240 minutes (4 hrs)- All Students
– Unless student has scheduled extended time documented in their IEP,
504, or ELL plan. Move to media center after initial testing time has
expired.
• Two 2 minute breaks
• Testing must be the first activity of the day
• Test Administrator must walk all extended time students to
the Media Center to receive additional time.
EOC p.3-4
4
English II Short Answer
• MONITOR STUDENTS TO ENSURE THAT ALL CONSTRUCTED
RESPONSE ANSWERS ARE RECORDED ON THE ANSWER SHEET
• ONLY five lines are provided for each response
• If you notice students have NOT recorded their answers on the
answer sheet during testing you may remind them that all
answers must be on the answer sheet
– Ensure that students are not given time beyond the maximum time
allowed for testing and allow students to transfer their answers to the
answer sheet
EOC p.16
5
Math I- Paper Clip Test Books
• Math I consists of Calculator Inactive and Active sections
• Inactive is administered first
• When students complete Inactive, test book instructs them to raise
their hand
• TA must tell students that their books will be paper clipped and they
cannot go back
• Test Administrator:
–
–
–
–
Paper clips inactive section of test book
Collects ALL used scratch paper and graph paper
Provides clean scratch paper and graph paper
Provides a calculator (with memory previously cleared)
EOC p.22 and Handbook p.45
6
Precoded Answer Sheets
• All student answer sheets must be precoded prior to testing
– School Name, Teacher Name, Student’s Last Name, Student’s First name,
DOB, and ID Number (zeros before the student ID if not 10 digits)
– ENGLISH II must include 600 & school courier with the school name
Myers Park High 600466
• District will precode and ship answer sheets based on students’
current course enrollment (PowerSchool)
• Test Administrator must hand code additional answer sheets for
any newly enrolling students
– Students may not code their own answer sheet
EOC p.20
7
NC Final Exams
Standard Testing Policies
Follow same procedures as EOCs for the following:
• NC Testing Code of Ethics (NCFE p.37)
• Test Security (NCFE p.37)
• Student Emergencies and Breaks
(NCFE p.37)
• Test Administrator
• Testing Environment (NCFE p.37)
Responsibilities (Handbook p. 22-24)
• Prohibited Items (NCFE p.37)
• Proctor Responsibilities (Handbook p. 2426)
• Testing Violations and
• Test Administration Training (This
Irregularities (NCFE p.14-16)
PPT and Training)
• Students Who Finish Early (NCFE p.14)
• Required Documentation (Will be in
your ben on each testing day)
• Accommodations (NCFE p.6)
• Materials Process (6:00-7:00am Testing Day)
9
Testing Schedule
• Testing Time Any time after 7:30am
– Maximum Time: 120 Minutes
– (2) Two-Minute Breaks
– General Instructions: 12 minutes
– Total: Approximately 136 minutes
NCFE Guide, p. 5
10
Constructed Response Process
• MC/CR and English III answer sheets must be
precoded by State and Federal Testing Team
• For new students, write the student’s name,
Powerschool ID number, and course in the
upper left corner of the answer sheet in PENCIL
– QR code will be added once answer sheets are
returned to the Scoring Center
– Keep all student bubbled answer sheets separate for
turn in
NCFE Guide, p. 28
11
Constructed Response Process
• Rosters will be provided for each Constructed Response
course
– Must use this roster when returning answer sheets
• Mark only students that are absent, Form #, and
accommodations
• Do not add new students or mark through students who
have withdrawn
• Blank roster will be provided for makeup /new students
–
–
–
–
English II EOC makeups require a header (Teacher Name: Makeup)
Separate roster for each course
Each field should be completed
Bring in all makeups on the final day of scanning, January 20
• Attendance will also be taken on The Green MPHS Roster then
taped outside the door prior to beginning testing.
12
Constructed Response Process
• Delay of Constructed Response Scores
– English II, Eng III, World History, Civics and Economics, and all
American History exam scores will be posted to the Portal as soon as
they are received from the vendor
– Seniors will not have above test count as 25% of their grade
– Mark Exempt
13
Testing Personnel
Test Administrator’s Responsibilities
• Must have professional training in education
• Must receive a face to face training, including accommodations
– Read Assessment Guide prior to training
– Complete an assessment of your Green Roster and Accommodations
• Account for test materials
– Once they are checked out from STC until they are returned
• Conduct unbiased test administration
– Follow the script and directions exactly as written in the AG
• Monitor the testing session
• Report any irregularities immediately
• Escort any extended time students to the Media Center after
the testing limits have been met.
EOC p. 6, Handbook p. 22-24
15
Prepare the Testing Environment
•
•
•
•
All windows on doors are uncovered
Post “Testing – Do Not Disturb” sign on each door
Walls and desks must be clear of test taking tips and content
Clocks must be at the front of the room where students can see
• You may use a projector (Cannot count down or make noise)
• Desks facing clock
• Department chairs must check all department rooms for
compliance and report any rooms not fit for testing by Jan 9th
EOC p.10
16
Accommodations
• Test Administrator must receive training on accommodations
prior to testing
• Every EOC and NCFE class will receive a Green roster which
will Identify students with accommodations
• Every student with an accommodation will receive a yellow
accommodations form for each class the are enrolled in.
• Complete the form for each test.
• If the student refuses accommodation write refused
accommodation on the form.
• Return ALL yellow forms signed at the end of testing.
• A refresher may be found online at:
EOC p.17-18 and Handbook p.52-54
17
Early Finishers
• STC must develop a plan to move students after the estimated
testing time has ended
• Students who complete the test before the estimated time has
expired must be allowed to read novels or other non textbooks
– Verify that students have finished and checked their answers
– TA must read the last scripted say statement ending the testing session
(“Read to announce the end of testing session”)
– Collect student answer sheet, test book, and all other materials
– Give the student the reading material
• The reading material must be checked to ensure that it does not contain
information regarding tested content (EOC p.21 for approved material)
• If all students finish the test, review their responses, and are
ready to turn in their tests before the scheduled time is over, the
TA may end the testing session
EOC p.21 and Handbook p.49
18
Proctor’s Responsibilities
• Assigned regardless of the number of students testing
– Must be 18 years or older and not a student enrolled in the K-12 public
school system
– Cannot be assigned to a room where relative or ward is to be tested
– Must be registered in the CMS volunteer system www.cmsvolunteers.com
• Proctors must be trained prior to testing
– Testing Code of Ethics (sign Affidavit), Proctor’s Guide, NOT THE AG
• Cannot assist students nor be left alone with testing materials at
any time
– Cannot pick up/return test materials to STC
– Cannot handle any test materials (collect or pass out)
• Cannot read test directions
• Alert Test Administrator if students have not written their
constructed response answers on their answer sheet
Handbook p. 24-26
19
Hallway Monitors
• Monitor all hallway activity for students loitering
• Ensure no talking during testing periods
• Check assigned rooms for need assistance postings
• Relay classroom need to Testing Administrator via email
michellee.thereault@cms.k12.nc.us , phone 803-397-6308, or
radio.
Handbook p. 24-26
20
Unethical Testing Practices
North Carolina Testing Code of Ethics
• Encouraging students to be absent during testing
• Encouraging students not to do their best because of the
purposes of the test
• Using secure test items for instruction
• Changing student responses at any time
• Modifying student records
• Reclassifying students only to avoid testing them
• Failing to provide needed accommodations during testing
• Paraphrasing test directions
• Not testing all eligible students
• Not reporting all testing violations
EOC p.6-8, 19-20 & TCE
21
Misalignment during Testing
• Occurs when student’s answers on their answer
sheet do not match the number of the question
being answered in the test book
– Determine if the error can be fixed during testing
• Yes, and student corrects and keeps testing
• No, student will fix after testing
• Test administrators are not permitted to tamper
with (e.g., alter, change, modify, erase) student
responses to the test questions on the answer sheet
– No extra testing time may be provided
EOC p.14-16
22
Student Restroom Breaks &
Emergencies
• Only one student permitted outside of the testing room at a
time
• All test materials must be secured
– Answer sheet, graph paper, and scratch paper put inside the test book
• Have hallway monitors in place to supervise students during
breaks or emergencies or the proctor may watch from the
doorway
• Test Administrator must record the time the student leaves
and returns to ensure the maximum testing time is provided
EOC p.16-17 and Handbook p.51
23
READY EOC:
On Test Day
24
Verify Test Materials
• Test Administrator must count and record the number of
secure test materials including
supplemental materials 4 times
– Check out 6:00am- 7:00am AG113
from School Test Coordinator
– Before distributing to students
– After test administration
– Return materials 11:00pm AG113
• Proctors will watch classroom
during check out and test return.
• Your bin will contain a Test
Administrator’s Materials Checklist
Do not be leave unattended at any time
EOC p.24 and Handbook p.32
25
Quick to DO’s
• Notify michellee.thereault@cms.k12.nc.us if your proctor is
not in your room by 7:10am
• Post Testing in Progress sign on the door once you have
started reading instructions
• Use green Rosters to take attendance and post on outside of
doors by 8:45am
• Complete the white state roster as instructed and leave in bin
• Complete all yellow accommodations forms
• Complete Test Administrator’s Materials Checklist
26
Prohibited Items
• Electronic Devices
– Any student observed with a cell phone/electronic device on their
person during testing or breaks must be dismissed from testing and
the irregularity reported in OTISS
– Any electronic devices found must be investigated by the STC
• Personal Belongings
– Students’ personal belongings should be placed under their seat or at
the back of the classroom. No access to personal belongings is
permitted during testing
• Testing Aids
– No textbooks, reference books, wall charts, study guides, reference
charts, etc. may be present during any test administration
• Food and Drink
– Unless approved for medical reasons
EOC p. 12 and Handbook p.8-9
27
Student Monitoring
• Test Administrator and Proctor must turn off their cell
phones and all electronic devices prior to testing
– Cannot be visible during testing or breaks
• Test Administrators and Proctors MUST:
–
–
–
–
–
–
–
Walk frequently throughout the room
When seated, have an unobstructed view
Avoid distracting behaviors- loud shoes or jewelry
NOT be on a computer or reading
NOT read test questions over students’ shoulders
NOT indicate answers in any way to students
NOT explain test directions, meanings of words, rephrase test
questions, etc.
EOC p.13-14 and Handbook p.31
28
Provided and Used
Accommodations: TA
• Complete the Review of Accommodations Used During
Testing form completely
–
–
–
–
One for each student who received an accommodation
Indicate if each accommodation was provided
Record if the student used the accommodation
Explain how the student used the accommodation
EOC p.49-50 and Handbook p.54
29
After Testing:
30
After Testing Checklist: TA
• Use rosters to indicate form letter/ # and attendance
• Collect all test books, answer sheets, scratch paper, graph
paper, etc. according to TA’s Materials Checklist
• Count and verify materials distributed and collected from
students on the TA’s Materials Checklist
• Complete any Review of Accommodations Used During
Testing forms
• Complete and sign both sides of the Test Day Certification
Form (Test Administrator and Proctor)
• Clear all calculator memory (Math I Only)
• Walk all materials directly to the AG113 for returning
materials (Proctor watches room)
-Everyone will have checklist in ben
-EOC p.49 and Handbook p.22-24
31
Materials Coding: Answer Sheets
Answer Sheets
TO BE COMPLETED BY TEST ADMINISTRATOR OR STC BEFORE TESTING
School Name, Teacher Name, Student Last Name, First Name, Date of Birth, and
PowerSchool number (with leading zeros)
•
All precoding must be completed before testing
EOC p.50-53
32
NC Header Sheet
Header Sheets
TO BE COMPLETED BY STC OR TEST ADMINISTRATOR
District Name
Test Name
LEA/School Code (600 + Courier #)
Teacher’s Last Name (space) First Initial
School Name (Must be consistent across all header sheets)
Test Administration Date (actual date of administration)
Answer Key Code (MAT1, BIOL, ENG2)
Class Period
Total Number of Answer Documents
DO NOT COMPLETE
Special Codes
EOC p.53-55
33
Use of Test Scores
• EOCs will be used as 25% of the student’s final grade
– No teacher made finals permitted in courses with a required EOC exam
• No Retest for 2014-2015
• Delay of Constructed Response Scores
– English II, Eng III, World History, Civics and Economics, and all American
History exam scores will be posted to the Portal as soon as they are
received from the vendor
– Seniors will not have above test count as 25% of their grade
– Mark Exempt
• Math I, Biology, & English II
– State accountability calculations may be delayed up to 10 days
Handbook p.93
34
Wrapping it up
35
Purpose
• North Carolina’s Teacher Evaluation Process
– Standard 6 (Student-growth component of the teacher evaluation
process)
• To assess teacher performance in relation to NC Professional Teaching
Standards
• To design a plan for teacher professional growth
– Standard 8 (Student-growth component of executive evaluation
process)
• To assess the administrator’s performance in relation to the North Carolina
School Executive Standards
• To design a plan for growth
• 25% of the student’s final grade in high school courses
– Exams with Constructed Response items do not count as 25% of Senior’s
grades
– Only final exam that may be given
• 95% Participation Required
NCFE Guide, p. 1
36
Testing Window
ALL EXAMS :January 13 – January 20
*All testing must be completed by January 20th*
Any student absent must make up the test within the
window
Students will be pulled from non EOC classes to make
up Math I, English II, and Biology Exams exams starting
the 14th.
NCFE Guide, p. 5
37
Reading instructions
• TA’s must read the instructions from the 2014-2015
Assessment Guide.
• You may not add or remove any portion
• Each TA is responsible for reading the Assessment Guide prior to testing
day
Marking your 2014-2015 Assessment Guide.
2-3 post it notes
2 Colored highlighters
http://mphstesting.weebly.com/mphstraining.html
Handbook p.93
38
Win a $50.00 Visa Card
Recruit a Proctor and enter the raffle
– Proctor must show up on time and work on
testing day
– Proctor cannot be a MPHS employee or paid sub
for the day
– You may recruit multiple proctors for multiple
days
– You must be present for testing
NCFE Guide, p. 5
39
Questions
?
40
More Information
http://mphstesting.weebly.com/mphstraining.html
–
–
–
–
–
Assessment Guides
Accommodations Guidelines
Today’s Full Training Video
Proctor Training
These slides
41