1 EMERGENCY MANAGEMENT RESPONSE PLAN DEVELOPMENT KAREN WEBBER-NDOUR, EXECUTIVE DIRECTOR OFFICE OF STUDENT SUPPORT AND SAFETY JULY 26, 2013 Baltimore City Public Schools OKLAHOMA TORNADO MAY 2013 Baltimore City Public Schools 2 Emergencies Happen Beslan, Russia – September 2004 Beslan, Russia – September 2004 Baltimore City Public Schools 3 OVERVIEW – PLAN DEVELOPMENT Each school must develop and practice an Emergency Management Plan for fast and appropriate responses to any emergency Baltimore City Public Schools 4 OVERVIEW - RESPONSE PROCEDURES LOCKDOWN – danger is inside LOCKOUT/ALERT STATUS – danger is outside EVACUATION – conditions safer outside SHELTER Severe Weather (e.g., Tornado) Drop, Cover and Hold (e.g., Earthquake) Shelter-in-Place (e.g., HAZMAT situation) Baltimore City Public Schools 5 DEVELOPING YOUR EMERGENCY MANAGEMENT PLAN Only Five Steps to Completing the Emergency Management Template for Your School Baltimore City Public Schools 6 EMERGENCY MANAGEMENT PLAN Step 1: Create Your Emergency Management Team Baltimore City Public Schools 7 MANDATORY TEAM MEMBERS 1. Incident Commander (Leader) Building Principal 2. Public Safety Liaison School Police Officer / Other Qualified Staff 3. Student Accounting Coordinator School Psychologist / Other Appropriate Staff Baltimore City 4. 5. Facilities Coordinator Chief Custodian / Other Qualified Staff Triage Coordinator Nurse/CNA or Staff trained in First Aid and CPR Public Schools 8 EMERGENCY MANAGEMENT TEAM INCIDENT COMMAND (LEADER) Determines level of emergency Activates and directs Emergency Management Team Orders response (Lockdown, Lockout/Alert, Evacuate, or Shelter) Establishes command post Debriefs with First Responders Baltimore City Public Schools 9 Emergency Management Team – Public Safety Liaison Reports extent of physical damage to Incident Commander Prohibits unsafe activity in the building during and after an incident Documents activities Baltimore City Public Schools 10 Emergency Management Team – Student Accounting Coordinator Ensures all students are accounted for after an emergency Documents student/staff tally Oversees student release procedures Maintains Emergency Release forms Baltimore City Public Schools 11 Emergency Management Team – Facilities Coordinator Assists Incident Commander and First Responders in ensuring the building is safe and secured No school staff member should attempt to ensure building safety alone Baltimore City Public Schools 12 Emergency Management Team – Triage Coordinator Ensures that all medical materials are always accessible and evacuation-ready Establishes triage area for the injured Makes triage area highly visible For evacuation, brings the following: All prescription medications Trauma Box First Aid Kit Wheelchair Baltimore City Public Schools 13 EMERGENCY MANAGEMENT PLAN Step 2: Determine Your Drill Schedule Baltimore City Public Schools 14 YOUR DRILL SCHEDULE Practice drills build proficiency in the use of emergency response procedures. 2 Lockdown 1 Active Shooter 1 Severe Weather (Safe Area in building) 1 Emergency Evacuation (500 ft. assembly) Select drills may be supervised by School Police *Fire drills are not included here, as they are determined and executed by the Fire Dept. Baltimore City Public Schools 15 EMERGENCY MANAGEMENT PLAN Step 3: Determine Command Posts and Evacuation Sites Baltimore City Public Schools 16 IDENTIFY COMMAND POSTS & ASSEMBLY AREAS Interior Command Posts 1 Primary Location (e.g., Main Office, Media Center) 2 Alternate Locations (e.g., Cafeteria, Gym) Exterior Command Posts and Safe Assembly Alternate Buildings Walking distance Pre-arranged agreement Baltimore City Public Schools 17 EMERGENCY MANAGEMENT PLAN Step 4: Identify Individuals with Special Needs Baltimore City Public Schools 18 IDENTIFY INDIVIDUALS WITH SPECIAL NEEDS Complete package Plan roster in emergency plan for transporting to assembly areas Update roster quarterly Baltimore City Public Schools 19 EMERGENCY MANAGEMENT PLAN Step 5: Determine Student Accounting and Release Procedures Baltimore City Public Schools 20 STUDENT ACCOUNTING AND RELEASE STUDENT ACCOUNTING Locator Assistants collect attendance from teachers Student Accounting Coordinator collects attendance from Locator Assistants Inform Incident Commander. Teachers must carry roll books, grade books, or attendance cards upon exiting the building. Baltimore City Public Schools 21 STUDENT ACCOUNTING AND RELEASE STUDENT RELEASE Determine release procedures Determine Staging Area where students will be held until reuniting with parents Determine Reunification Area Release students to parents/guardian only with Emergency Release form & ID Teachers must carry roll books, grade books, or attendance cards upon exiting the building. Baltimore City Public Schools 22 STAGING FOR REUNIFICATION Baltimore City Public Schools 23 24 EMERGENCY RESPONSE PROCEDURES KAREN WEBBER-NDOUR, EXECUTIVE DIRECTOR OFFICE OF STUDENT SUPPORT AND SAFETY JULY 26, 2013 Baltimore City Public Schools EMERGENCY MANAGEMENT RESPONSES LOCKDOWN Baltimore City Public Schools 25 LOCKDOWN (Danger Inside) 1. 2. 3. 4. 5. 6. Clear students from hallways Close and lock classroom windows and doors Direct students to the floor away from doors and windows Shut off lights BE QUIET! Wait for further instructions Baltimore City Public Schools 26 LOCKDOWN (DANGER INSIDE) Baltimore City Public Schools 27 EMERGENCY MANAGEMENT RESPONSES Lockdown - Active Shooter Baltimore City Public Schools 28 EMERGENCY MANAGEMENT RESPONSES Implement Lockdown Procedures Further steps to be enumerated by City Schools’ police Baltimore City Public Schools 29 EMERGENCY MANAGEMENT RESPONSES LOCKOUT/ALERT STATUS (Prevent Entrance from outside of Building) Baltimore City Public Schools 30 LOCKOUT/ALERT STATUS PROCEDURES Lock all doors from the inside Announce “Lockout/Alert Status” Check ID and reasons for anyone entering or exiting building Conduct classes and activities within the building as normal Baltimore City Public Schools 31 EMERGENCY MANAGEMENT RESPONSES TAKE SHELTER (Severe Weather, Earthquake, Hazardous Material Spill) Baltimore City Public Schools 32 SEVERE WEATHER Follow safest route to safe area and take cover Bring roll books for student accounting Move everyone in portable classrooms inside main building Leave belongings Close all doors Remain in safe area until the “all clear” is given Wait for further instructions : Baltimore City Public Schools 33 SAFE SHELTER Baltimore City Public Schools 34 EARTHQUAKE DROP – to the floor COVER – your eyes HOLD – on to the table or desk legs Assist those needing special assistance Wait for further instructions Baltimore City Public Schools 35 HAZARDOUS MATERIALS Implement Lockdown procedures Close and tape all windows and doors Seal gap between bottom of the door and floor with coats, blankets, or rugs. Wait for further instructions Baltimore City Public Schools 36 EMERGENCY MANAGEMENT RESPONSES EMERGENCY EVACUATION Baltimore City Public Schools 37 EVACUATION Baltimore City Public Schools 38 EMERGENCY EVACUATION Evacuate by the safest route to designated outside Assembly Area Bring roll books Leaving belongings Check for injuries Take attendance Wait for further instructions Baltimore City Public Schools 39 Questions Baltimore City Public Schools 40