Landscape Maintenance
Proposal Package
WILSON OYLER GROUP
Assessment. Strategies. Solutions.
______________________________________________________________
Serving Green & Growing Businesses Nationwide
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presentation package
341 N. Maitland Avenue. Suite 340  Maitland, Florida 32751  Telephone: 866.517.2272  Fax: 407.834.4555  www.wilson-oylergroup.com
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Date
Mr. or Mrs. Prospect
Business Name
Address
City , State
Zip
Dear Mr. or Mrs.:
Is the appearance and health of the landscape of your property important to you? Do you want your
landscape contractor to be a dependable resource for professional consultation and performance from
trained horticulturists, trained irrigation and pest control technician?
Then you have taken the first step by agreeing to review our proposal of services.You have a
substantial investment in your landscape and expert maintenance significantly enhances your
property value and appeal to customers, tenants, and residents.
We have measured your property and have determined that the enclosed proposal for annual
maintenance will provide your property with the level of care you requested.
We are confident we will meet all of your needs and hope to exceed your expectations by bringing to
your property the latest technology in trucks and equipment, trained and uniformed crews,
exceptional expertise, and a whole new level of customer service.
You many contact us by calling our office at (Insert your business contact information include
your email address) . Please visit our website at ( insert web address) for further information about
our company. We look forward to working with you and will be in touch to schedule a date to begin
maintenance.
Sincerely,
Your name
Title
Enclosure
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Date
PROPOSAL/AGREEMENT
for
LANDSCAPE MAINTENANCE
Insert Prospect Property Name
Business If Different
Contact Person’s Name
Address
City,St Zip
Visit property website to copy and paste
prospects logo here or insert digital photo of
property
Presented by
Insert Your Business Name Here
Address
City, St Zip
Phone
Web Address
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The landscape maintenance program that we propose for (Job Name) consists of the
following services:
1.
2.
3.
4.
5.
6.
7.
8.
The mowing of all turf areas throughout the property once each seven days in the heavy growing
season of May 1 to October 15. Mowing in the months of October 15 to April 30 will be regulated at
the discretion of the grounds manager.
The edging of all walks and curb areas in concurrence with each mowing.
The edging of all plant beds in concurrence with every other mowing or as inspection requires.
The weeding of all plant beds as determined by the contract specifications often.
The shearing of qualifying shrubs and hedges to maintain desired shape and appearance.
The power clipping of grass areas inaccessible to our mowing machinery.
The air blowing of all walks and paved areas littered in the maintenance process.
We assume responsibility for any and all damage, including irrigation components that occur as a
result of the maintenance process, the mowing of all turf areas.
BUSINESS NAME is not responsible for the condition of the landscape due to drought,
freeze, irrigation deficiencies, or storm damage. However, we will provide the following
services and can prepare a separate agreement to address these needs:
The fertilization and insect control of turf, woody ornamental and ground cover plants
The installation of mulch
The installation of annuals
The operation and inspection of irrigation system
The replacement of turf, plant life, or irrigation components
The removal of storm or freeze related debris
The maintenance of trees exceeding twelve feet in height
Selective pruning of woody ornamentals
BUSINESS NAME agrees to maintain Property Name, in the manner prescribed, for a total
annual amount of (Amount) dollars ($0.00) payable in monthly installments of (Amount)
dollars ($0.00) due on the first day of the month following the month of service.
Property Name assumes no liability for damages or consequential damages caused by
conditions beyond our control.
This annual agreement begins on (Month Day, 200-) and renew annually on the anniversary
date at a price increase of 3% or a rate equal to the consumer price index (CPI) which ever is
lowest. The parties agree that either party may terminate this agreement with cause upon 60
days written notice to the other party. Once the contract is terminated, all prorated monies for
services that have already been rendered will become immediately due and payable. We
thank you for your consideration of our proposal.
Respectfully submitted by:
Approved and accepted for:
BUSINESS NAME
Name of Company
Your name
Person’s name
Title
Title
Date
Date
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In this section you will
customize your proposal by
pointing out specific areas that
will address/upgraded
Use the opposite side of this
page to insert digital photos if
available
Be specific when explaining
your ideas
Example…Flower beds
Use photos to enhance your
presentation
Copy and paste
digital photo
here
Copy and paste
digital photo
here
Copy and paste
digital photo
here
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The following services are also available through Business Name upon request at the rates listed:
Fertilization and Insect Control of Turf
Initial for
Acceptance
Cost per application
$
Number of applications per year
#
Total cost per year
$
Fertilization and Insect Control of Tees/Shrubs
Cost per application
$
Number of applications per year
#
Total cost per year
$
Cost per yard
$
Number of yards per installation
#
Total cost per installation
$
Number of installations per year
#
Total cost per year
$
Installation Mulch
Installation of Annuals
Cost per annual
$ (0.00)
Number of annuals per installation
#
Cost per installation
$
Number of installations per year
#
Total cost per year
$
Operation and Inspection of Irrigation System
Cost per inspection
$
Number of inspections per year
6
Total cost per year
$
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TYPICAL SCHEDULE OF MAINTENANCE
Use as Guidelines
FUNCTION
J
F
M
A
M
J
J
A
S
O
N
D
TOTAL
Mowing
1
1
1
2
3
4
4
4
4
3
2
1
30
Hard Edging
1
1
1
2
3
4
4
4
4
3
2
1
30
Bed Edging
1
1
1
2
2
2
2
2
2
2
1
1
19
Air Blowing
2
2
3
4
4
4
4
4
4
4
2
2
39
Monofilament Trim
1
1
1
2
3
4
4
4
4
3
2
1
30
Shrub Trim
1
1
1
1
1
1
1
1
1
1
1
1
12
Bed Maintenance
1
2
2
2
3
3
3
2
2
2
2
1
25
Selective Pruning
0
0
0
0
0
0
0
0
0
0
0
1
1
Specialty Tree Pruning
1
0
0
0
0
0
0
0
0
0
0
0
1
* Shade Trees
0
0
0
0
0
0
0
0
0
0
0
0
0
** Aerification
0
1
0
0
0
0
0
0
0
0
0
0
1
** Fertilize Turf
1
0
1
0
1
0
1
0
1
0
1
0
6
** Fertilize Ornamentals
1
0
1
0
1
0
1
0
1
0
1
0
6
** Annuals
0
0
0
1
0
0
0
0
0
1
0
0
2
** Irrigation Check
0
0
0
1
0
0
0
1
0
0
0
1
3
** Mulch
1
0
0
0
0
0
1
0
0
0
0
0
2
*
Shade trees will be trimmed to allow for a seven-foot head clearance.
** These are our recommendations for these services and are not included in the contract price.
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Property Name
30-Day Maintenance Plan
Date
START UP GOALS (FIRST 30 DAYS OF SERVICE)
Conduct a thorough soil analysis, process the results and formulate the exact fertilizer
requirements.
Initiate a program of "detail" weeding of all bed areas.
Apply required pesticides to all applicable turf grass areas and plant materials.
Initiate the establishment of consistent and uniform protective maintenance borders
around trees, plants, buildings, and other obstacles in the landscaped areas.
Conduct a complete inventory of the plant material in order to determine the needs for
replacements of severely regressed or missing material and submit cost projections for
replacements.
Conduct a complete inventory of the irrigation system and submit recommendations and
cost projections for corrections and/or improvements if needed.
Conduct a complete walkthrough site inspection/review with the designated
representative.
A complete and comprehensive annual color program will be designed and
implemented, considering clients’ desire, site conditions, and seasonal availability.
All annuals will be contract grown to assure uniformity and to maximize size and
quality.
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Contract Irrigation Specifications
If your maintenance agreement includes irrigation maintenance, the following services will be performed:
1.
A total review of the irrigation system will be performed to check system efficiency, coverage,
operations limitations, and/or operational status.
A report, along with a proposal for correction of any deficiencies, will be submitted.
2.
During each contract irrigation check, a technician will activate the system and observe for proper
coverage and system operation.
Any needed adjustments to coverage, corrections for broken nozzles and any damage caused
by the Business Name personnel will be performed at that time.
3.
If we are called to the property to repair damage caused by Job Name service personnel between
inspections, this will be performed at no additional cost to you.
All technicians will report to your management representative when available or a report
will be sent for each visit.
4.
If we are called to your property for inspections or repairs of items not caused by Job Name service
personnel (i.e. underground leaks, traffic damage, vandalism, power outages or component or control
failures) or if these items are found during an inspection, property management will be responsible
for the cost of materials and labor provided by Business Name for repairs.
There will be a service charge for service calls when no problem is found to exist.
Please note most irrigation systems were designed and built to maintain the original landscape. Alterations to
landscape frequently require modifications to the irrigation system. Property management will be responsible for
the cost of materials and labor for such modifications.
ACCEPTANCE OF ADDENDUM
Condition of acceptance The amount of ( $00.00) has been entered as the said “Dollar Amount” not to be
exceeded for monthly repairs without written permission. The above prices, specifications and conditions are
hereby accepted. Payment will be made as outlined above.
Respectfully submitted by:
Approved and accepted for:
BUSINESS NAME
NAME OF COMPANY
Your name
Person’s name
Title
Title
Date
Date
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As a professional service provider, we strive to give quality
care to our clients by providing them with the following:
Thorough and detailed property
maintenance
Trained and uniformed crew members
Fully insured employees, while on your
property
Regular site inspections with property
representatives
Prompt response to all your needs and
concerns
Compliance with OSHA & all state and
federal laws
Agreement tailored to your
specifications, outlining our service and
pricing
References are included for you convenience
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REFERENCE SHEET
1.
_____________________________________________
______________________________________________
______________________________________________
2.
_____________________________________________
______________________________________________
______________________________________________
3.
______________________________________________
______________________________________________
______________________________________________
4.
______________________________________________
______________________________________________
______________________________________________
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Client Information Form
Insurance Certificate
Exact wording for named insured and additional insured on certificate:
Mail Certificate to:
Primary Contact
Name:
Company:
Address:
Title:
Phone:
Email:
Comments:
Fax:
Property Information:
Complete Property Address
Invoice to:
Name:
Company:
Address:
Phone:
(
)
- Fax:
(
)
-
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