LC/NACO authority records
RDA Cataloguing Seminars
September 2012
LC/NACO training at NLNZ
• NLNZ is a NACO participant
• Training in using RDA in NACO records is
happening now at NLNZ
• From October all new authority records for
personal and corporate names created by
NLNZ will use RDA
Identifying an RDA authority record
008060109n| azannaabn |n aaa c
040__ |a IAhCCS |b eng |c IAhCCS |e rda |d Uk
1001_ |a Orion, Ryan |c (Actor)
372__ |a Acting
374__ |a Actor
375__ |a male
377__ |a eng
670__ |a Gus Van Sant’s last days, 2005: |b title
frame (Ryan Orion; cast)
670__ |a Internet movie database, 23 May 2012:
|b Ryan Orion page (actor in 2 short films)
Personal names - 1
• Fictitious characters are now treated as
“persons”
e.g. Poirot, Hercule
• Real non-human entities may be creators
e.g. Socks (Presidential pet), 1989-2009
• Terms indicating relationship such as Jr
are treated as part of the preferred name
e.g. Sigrist, Paul E., Jr.
Personal names - 2
• Use of “active” over “fl.”
• May add an occupation or field of activity
to break a conflict
e.g. Goodwin, Allen $c (Psychologist)
• The MARC 21 subfield “c” is used more
consistently
e.g. Butler, Jean $c (Musician)
NOT Butler, Jean, $c musician
New MARC fields – personal
names
•
•
•
•
•
•
•
•
•
•
046: special coded dates
370: associated place (not in 1XX)
371: address (not in 1XX)
372: field of activity (not in 1XX)
373: associated group (not in 1XX)
374: occupation
375: gender (not in 1XX)
377: associated language (not in 1XX)
378: fuller form of personal name
678: biographical information (not in 1XX)
Authority record – personal names
040__ |a Uk |b eng |c Uk |e rda
1001_ |a Brooks, Amy |c (Psychologist)
370__ |c Great Britain |f Manchester, England
372__ |a Psychology |2 lcsh
373__ |a Manchester Metropolitan University. Faculty of Health,
Psychology and Social Care
374__ |a Psychologists |2 lcsh
375__ |a female
377__ |a eng
670__ |a IBM SPSS statistics (18 & 19) workbook, 2011: |b p. iv (Amy
Brooks)
670__ |a Manchester Metropolitan University www site, 20 June 2012:
|b MMU Psychology Journal (Dissertations) UK (Editorial Team: Amy
Bell) Centre for Learning and Teaching (Faculty of Health,
Psychology and Social Care Learning and Teaching Conference
2012, Session 1D: Amy Bell, Interns and Student Experience Tutors)
Family names
• New concept in RDA
• Not to be used as a subject
• Additions may include
– Type of family
– Date and/or place associated with the family
– Prominent member of the family
– Hereditary title
– Family history
– Identifier for the family
Examples – family names
• 100 3 _ Wisely (Family)
• 100 3 _ Wisely (Family : $d 1848-1998)
• 100 3 _ Wisely (Family : $d 1848-1998 :
$c Dunedin, N.Z.)
• 100 3 _ Wisely (Family : $c Dunedin, N.Z.)
• 100 3 _ Wisely (Family : $g Wisely, Jack,
1821-1872)
BUT 600 3_ Wiseley family
New MARC fields – family names
• 046: special coded dates
• 370: associated place
• 376: family information
Authority record – family name
040__ |a DLC |b eng |c DLC |e rda |d DLC
046__ |s 1757 |t 1959
1003_ |a Calder (Family : |d 1757-1959 : |c N.C.)
370__ |c U.S. |e Wilmington, N.C.
376__ |a Family
667__ |a SUBJECT USAGE: This heading is not
valid for use as a subject; use a family name
heading from LCSH.
670__ |a NUCMC data from Amer. Jewish Archives
for Its Family papers, 1757-1959 |b (Calder family;
residents of Wilmington, N.C.)
Corporate names
Differences from AACR2
• Inclusion of periodicity in preferred names
for conferences
e.g. Annual Conference …
• More flexibility around adding qualifiers in
authorised access points
• Not abbreviating “Department”
New MARC fields – corporate
names
•
•
•
•
•
•
•
046: special coded dates
368: other corporate body attributes
370: associated place
371: address (not in 1XX)
372: field of activity (not in 1XX)
377: associated language (not in 1XX)
678: corporate history (not in 1XX)
Authority record – corporate name
040__ |a NdU |b eng |c NdU |e rda |d NdU
046__ |s 1959 |t 1965
1102_ |a Dakota Malting and Brewing Company
370__ |c U.S. |e Bismarck, N.D.
371__ |a Main Avenue & 26th St. |b Bismarck |c
N.D. |d U.S. |e 58501 |s 1959 |t 1965
372__ |a Breweries |2 lcsh
377__ |a eng
670__ |a Records, 1959-1976: |b (Dakota
Malting and Brewing Company)
LC/NACO Authority File changes Phase 1
• 667 fields added to authority records with
1XX fields that cannot be used in RDA
bibliographic records without review and
that cannot be changed mechanically
• THIS 1XX FIELD CANNOT BE USED
UNDER RDA UNTIL THIS RECORD HAS
BEEN REVIEWED AND/OR UPDATED
LC/NACO Authority File changes –
Phase 2
• Programmatic changes to the 1XX
headings that are not acceptable under
RDA
– Changes to Bible headings
– Spelling out Dept.
– Spelling out months etc. in the subfield “d” for
personal names
• Scheduled to take place before March 31,
2013
LC/NACO Authority File changes –
Phase 3
• Remaining records with 1XX fields that
can be used in RDA without modification
• Proposed that these records be re-coded
as RDA
• As close to March 31, 2013 as possible
What can you do locally?
• Local manipulation of authority and
bibliographic records possible
http://files.library.northwestern.edu/public/Rd
aConversion
What headings can I use?
• RDA authorities can be used in AACR2
records
• Continue to use available authorities in
RDA records, even if the note in the 667
field signals review is needed
• Notify NLNZ of any of these New Zealandrelated records you find
nznb@dia.govt.nz