2013 General Assembly
January 31, 2013
2013 AGM - January 31, 2014
1
Reminder
Charter: Helping rural communities in less developed countries build
sustainable drinking water supply systems
• Humanitarian, non profit, organization based on volunteer work.
• Leverage SLB local logistics and human resources to provide help
to villages around SLB operating bases.
• Concentrate first on making existing wells work
• Partner with local organizations which are helping the villages with
the supply of drinking water supply.
• Provide technical support rather than just financial support
2013 AGM - January 31, 2014
2
Agenda
1. Welcome
2.
2013 Activity Report
3.
2014 Plan
4.
Financial Report and Budget
5.
Election of board members
6.
Discussion about IDO future
2013 AGM - January 31, 2014
3
History and Highlights
 2012
•
•
•
•
•
•
Lower than expected activity in Chad due (illness of manager - high rainfall)
High level of recruitment of volunteers
Start of our second operating center in Moundou - very promising prospects
In Congo, partnership with the “Comité Départemental” of the Kouilou region, Caritas and
Medecins d’Afrique and the MAZA NA BOUALA project
High level of fund raised: 95% above 2011
26,982€ profit – 45,511€ cash at year end
2013 AGM - January 31, 2014
4
2013 Highlights
• Record field activity in Chad
- 2 operating centres
- new management process – centralized planning
- team dedicated to the contacts of the villages
- one additional vehicle
• Approval by the EU of the MAZA NA BOUALA project in Congo
•20% more funds collected – funding's from institutions
2013 AGM - January 31, 2014
5
2013 Activity report
1. Projects – Field operations
 Chad
 Congo
2. Fund raising
2013 AGM - January 31, 2014
6
Chad Map
1000 km
2013 AGM - January 31, 2014
200 km
7
CHAD Field Interventions – 01/2010 to 12/2013
2010
2011
2012
2013
Total
Inventory
Vergnet OK
14
59
28
118
219
Vergnet OO
85
56
45
253
439
India OK
17
39
31
89
176
India OO
15
22
19
67
123
Others OK
2
1
5
24
32
Others OO
6
1
0
8
15
139
178
128
559
1004
Total
2013 AGM - January 31, 2014
8
CHAD
Field Interventions – 01/2010 to 12/2013
2010
2011
2012
2013
Total
Diagnosis
46
91
73
293
503
Repairs
21
52
50
121
244*
Controls
0
0
219
276
495
* 147 pumps have been repaired more than one time
2013 AGM - January 31, 2014
9
CHAD
Field Activity Review
Vergnet pumps

Applied the “Awareness - Diagnosis – Repair” Training strategy



Run planned campaigns of diagnostics
Train village people to diagnostic cause of problems
Bring on-site spare parts and the service man when village is ready to pay for both
expenses
 Field procedures reviewed

Technical review ran locally
Outcome
- Strategy works
very well
- Model to be applied in all areas
2013 AGM - January 31, 2014
10
CHAD - Wells waiting on repair
Number of DNRs by
date of the last
diagnosis
Logone Oriental
2010
2011
2012
2013
Total
14
29
13
24
80
24
151
175
37
175
255
Logone Occidental
Total
14
29
Still a lot to do to « convince » villages to have their pumps repaired
2013 AGM - January 31, 2014
11
CHAD – Awareness campaign: 2013 pilot
Two steps:
I. Training of 10 volunteers by specialized consultants.

problems related to drinking contaminated water

community mobilization and motivation

management structure required to maintain sustainable and independent
long-term access to potable water in their villages (COGPE)
II. 24 sessions in villages gathering a large amount of people, most of them in the
Logone Oriental
Main lessons: to get a very large part of the village community requires:
a) careful planning and timing
b) people properly trained, with the right personal skills
c) following a quite structure approach.
2013 AGM - January 31, 2014
12
CHAD - 2013 Activity report
Field jobs: drastic increase of availability and the time
spent by our volunteers



41 active volunteers (out of a 70 people pool)
594 volunteers x day,
every day of the year an average of 2 IDO volunteers
went to the field (3 times more than in the previous
year).
2013 AGM - January 31, 2014
13
CHAD
India pump study
Feasibility study : Proposal submitted to the CPGRP “Comité
des 5%” in March 2012
The context:
Design feature
 Rod and tubing concept - installation and repair process is difficult
 “Cheap” units: galvanic tubing - pump very sensitive to contamination
 « Expensive » units: stainless tubing – no contamination
Estimated life expectancy of « cheap » unit:
4 to 6 months
(mechanical failure or contaminated water)
2013 AGM - January 31, 2014
14
CHAD
India study
Proposal submitted to the CPGRP “Comité des 5%”
 Objective
Define the best solution which could then be deployed to rehabilitate all the
wells of the Logone Oriental. This project concerns only the study part itself.
 Outcome
Report summarizing:
–
–
–
The findings of the analyses of the problems found on the India pumps
The tests on the ground and the ensuing results
A set of concrete recommendations directly usable by organizations seeking to repair the
pumps.
 Impact: about 300 wells - 150 000 people
2013 AGM - January 31, 2014
15
CHAD
India study
Achieved in 2013
 Research of the best candidates to include in the study, i.e. wells equipped
with India pumps having mechanical problems and/or producing
contaminated water.
 Analysis of possible cause of the galvanic pumps contamination
 Search for proper handling equipment designed for pulling and running
3m joints. Decision was made to ask Schlumberger to build one in their
Kome base
2013 AGM - January 31, 2014
16
2013 AGM – January 31, 2014
17
CONGO: MAZA NA BOUALA project
Objective
Target groups
Final beneficiaries
Partners
Ensure sustainable access to drinking water for the rural
populations of the Kouilou
Village water management committees
90 000 people – about 250 villages
- Conseil Departemental du Kouilou
- Caritas Congo
- Medecins d’Afrique
- IDO
2013 AGM - January 31,2014
18
MAZA NA BOUALA project
2013 events
1) Final proposal submitted to the EU in April
2) Approval received in July
3) Sept - Nov: discussions on budget and documents
4) Review of impact of the « Eau Pour Tous program »
5) Signature on original scope and budget
6) Formal request for a new scope and budget ,to be submitted in
Q1, 2014
2013 AGM - January 31, 2014
19
« Eau Pour Tous » program
 Financed by the gouvernement of Congo ( Ministry of Equipement)
 Launched in October 2013 without the involvment of the Ministry of Water
Resources and of the CDK!


4, 000 wells to be drilled in Congo, 403 in Kouilou
Integrated system - electric pumps powered by solar panels




Prime contractor: Asperbras (Brazilian contractor)
Turn key operation,
3 year program: 2014 – 2016
Many questions about terms of agrement
2013 AGM - January 31, 2014
MAZA NA BOUALA project
Impact of the « Eau Pour Tous » program on original plan
1) Drastic reduction of drilling and rehabilitation program
2) More capabilities dedicated to the non technical activities, ie. to
building relationships with village communities
3) Extension from 3 to 4 years
4) Budget reduced from 1006 000€ to 960 000€ (preliminary figure)
5) Financing requirement revised to:
EU 490 000€ (no change)
CDK:
Caritas Congo:
Medecisn d’Afrique:
IDO:
2013 AGM - January 31, 2014
22
CONGO: MAZA NA BOUALA project
Year 1
Year 2
Refurbishment of drilled wells
30
20
Source management
20
15
Refurbishment of traditional wells
20
20
Drilling
5
5
Year 3
10
5
Original program
New program
2013 AGM - January 31, 2014
23
CONGO: MAZA NA BOUALA - Main actions
•
Detailed inventory of all water access points and of the local water management
structures.
•
Very aggressive “SMPS” (awareness campaigns, set-up and control of the water
management structures) program including training of the village people and a
thorough control of their activities.
•
Training of a team of “artisans reparateurs “ who will then assist the villages for all
maintenance tasks on the wells.
•
Set-up of a centralized technical support team who will survey and control the water
access points in the field as well as supporting the “artisans reparateurs” and the
villages
•
Building of all the monitoring capabilities (data base, analysis tools) the management
team will use to measure the progress made and decide on corrective actions if
necessary.
2013 AGM - January 31, 2014
24
Fund Raising
Euros
2012
2013
Total Donations
110 835
110 525
Number of Donors
42
38
New Donors
16
8
-
Number of Donors
2012
2013
> 10 000 €
5
5
1 000-10 000 €
17
18
300-1 000 €
10
9
< 300 €
10
6
2013 AGM - January 31, 2014
25
2013 Fund Raising

The number of large donors is table but the total amount of private
donations decreased significantly (30 000€ not renewed)

Funds raised from institutions
 English Catholic Church of Paris : 22 000€ for financing a pickup in Chad
 Full payment from Comite des 5% in Chad for the India pump study

New application
 Foundation Caritas in Paris: co financement for the MAZ NA BOUALA
project - 32 000€
2013 AGM - January 31, 2014
26
2014 plan
 Chad
 Congo
 Fund raising
2013 AGM - January 31, 2014
27
2014 plan - CHAD
Flat Well intervention activity


The Logone Oriental and Logone Occidental working at full capacity
Priority given to well repairs
Special emphasis to SMPS
 Training and evaluation of team members
 Dedicated motorbies
2013 AGM January 31, 2014
28
CHAD 2014 Field Operation Objectives
2013
2014
Doba
Moundou
Total
Inventory
Diagnostics
Repairs
Awareness team visits:
Beneficiaries:
2013 AGM - January 31, 2014
29
Villages and Pumps in the two Logone
According to the Ministry of Hydraulics:
•There are 707 villages with at least 1 drilled well with a
pump
•These 707 villages have a total population of
1,050,000 people.
•In these villages, there are 786 Vergnet pumps and
231 India
We have a long way to go…
AGM - January 21, 2013
30
2014 plan
CHAD - Motivate our volunteers workforce
2013 AGM - January 31, 2014
31
2014 plan
CHAD - project India
2013 AGM - January 31, 2014
32
2014 plan
CONGO
2013 AGM - January 31, 2014
33
Fund Raising
2014 Focus
•
Encourage “annual” involvement of existing donors to maintain a stable
base of donations
•
Expand our donors base
•
Submit calls for funds with institutional organizations
- in France, follow-up on Foundation Carits application
- in Chad, apply for cofinacing the SMPS plan in Logone Oriental
2013 AGM - January 31, 2014
34
Financial Report
 2012
 2013v budget
2013 AGM - January 31, 2014
35
2012 Profit & Loss Statement
AGM - January 21, 2013
36
2012 Financial review
• On a cash basis, IDO collected 110,213 € and spent 95,354 €,
resulting in a gain of 14,858 €
• We had net positive result of 26,982€, compared to a 23,000 budget figure
• On December 31st, 2012, IDO had a positive cash balance of 45,511 Euros
• In 2012 our Direct Expenses amounted 69,039 €, compared with 43,652€
in 2011. See details in annex IV.
• The main 58% increase of costs is due to:
– The start-up costs of the Logone Occidental operation which include: the
salary of the manager, the acquisition of a pickup truck, the installation of the
guest house, the purchase of field equipment (computer, GPS and a stock of
pumps spare parts)
– The completion of the inventory work in Congo and the related costs to the
work on the Maza Na Bouala project.
AGM - January 21, 2013
37
2013 Budget
Euros
Budget 2013
Private Donors
St Joseph Catholic Church
“Comité 5%”
Revenue
105 000
20 000
5 000
130 000
Direct Expenses
……Equipement
……Services
……Travel
……Personnel
……Total
Depreciation
Financial Charges
Total Expenses
9 000
19 400
38 000
42 000
108 400
15 000
1700
125 100
Net Income
4 900
AGM - January 21, 2013
38
2013 Budget assumptions
• In terms of fund raising:
– Same amount collected from our donator base
– A 20 000 Euros donation from the St Joseph Catholic Church in Paris
– 5 000 Euros funds from the “Comité des 5%” for the India pump project
• In Chad:
– Our two teams will be operational for the whole year. The level of expenses call
for an increase of field visits.
– We plan to acquire two pickups. The first pickup is a donation from Schlumberger
Kome. The second will be a brand new pickup, an acquisition made possible by
the generous support of the American Catholic Church of Paris.
– The 5% project will happen. The related expenses cover the costs of the
equipment
• In Congo, we have only planned trips to coordinate with our partners
in the MAZA NA BOUALA Project.
AGM - January 21, 2013
39
Approvals
• Resolution 1 : approval of the activity report
• Resolution 2 : approval of the 2013 plan
• Resolution 3 : approval of the 2012 accounts
• Resolution 4 : approval of the 2013 budget
AGM - January 21, 2013
40
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