Working out the
Team I – Neurology, Psychiatry, IND - UCSF
July 22, 2014
Anneliese Taylor – UCSF Library
The Policy
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April 7, 2008
Peer-reviewed
Journal manuscripts
Public access in PMC
No later than 12 months
after publication
Funded in whole or in
part by an NIH grant
2013 Enforcement Changes
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Non-competing continuation awards
Start date of July 1, 2013 or later
Processing delayed if any non-compliant papers
My NCBI for reporting papers
Common Issues
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Which publications should be included?
Can a paper be omitted if it’s non-compliant?
How to get a manuscript started?
Methods A – D
http://1.usa.gov/1rHtTlW
Methods A & B
Publisher provides final published paper to PMC
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A examples: Annals of General Psychiatry, Frontiers in
Neurology, J Psychiatry & Neuroscience, Neurology
Steps:
1.
Let publisher know the paper falls under the Policy
2.
Add publication to My Bibliography
3.
Associate awards to paper
Methods C & D - NIHMS
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3.
4.
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Final manuscript is deposited in NIHMS
(https://nihms.nih.gov/) either by the author (Method C)
or publisher (method D)
Reviewing author approves PDF receipt. NIHMSID is
assigned.
NIH formats the manuscript for PMC. Allow 4-6 weeks.
Reviewing author approves “web-formatted” paper in
NIHMS.
PMCID is assigned. Allow 48 hours. Paper is compliant.
Method C examples
Method D examples
APPI
AACR
JAMA
Elsevier
Oxford University Press
Karger
LWW
Nature
NEJM
Springer
NIHMS email: initial deposit
NIHMS email: web version
NIHMS - nihms.nih.gov
NIHMS login screen
Common Issues, cont.
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Can I upload the publisher’s PDF into NIHMS? That
would be so much simpler!
I have an NIHMSID, but My Bibliography tells me my
paper is non-compliant. What gives?
The golden rule of…
Time NIH gives you to get a PMCID
Accessing My NCBI
From https://www.ncbi.nlm.nih.gov/myncbi/, select “NIH
Login” (PIs) and log in with your eRA Commons account.
Delegates log in to My NCBI account.
My NCBI - My Bibliography
Adding Publications
1.
Via PubMed search
2.
Linked to funding
3.
Manually input (“Add Citation” button)
My Bibliography & NIH PA Policy
Award View, PA Compliance Sort
Generate a Compliance Report
The Payoff - PMC
Best Practices
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Inform trainees and authors about the policy.
Notify publisher for each article that the policy applies to
Save a copy of the final manuscript for deposit into
NIHMS.
Create a saved search in PubMed to be notified when
papers are published. (name, grant number)
Set up a schedule to check My Bibliography and NIHMS
for your publications.
Follow up on all NIHMS emails.
Citing Papers
“Anyone submitting an application, proposal or report to the
NIH must include the PMC reference number (PMCID)
when citing applicable papers that they author or that
arise from their NIH-funded research.”
Applicable Papers
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2.
Non-competing continuation awards
a) Use My NCBI to report papers
b) Report your papers via the RPPR, or generate
a PDF report for the publications section of the PHS
2590.
Applications, proposals, or elsewhere
a) Include the PubMed Central reference number
(PMCID) at the end of citations.
Citation Example - PMCID
Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA,
Pogosova-Agadjanyan EL, Slovak ML, Willman CL,
Heimfeld S, Boldt DH, Radich JP. Connective tissue
growth factor (CTGF) expression and outcome in adult
patients with acute lymphoblastic leukemia. Blood. 2012
April 1; 109(7): 3080–3083. PMCID: PMC1852221
Citation Examples – No PMCID
For Submission Methods A and B, use "PMC Journal - In
Process":
Example: Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne
PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL,
Heimfeld S, Boldt DH, Radich JP. Connective tissue growth
factor (CTGF) expression and outcome in adult patients with
acute lymphoblastic leukemia. Blood. [a publication date
within 3 months of when the application, proposal or report
was submitted to NIH]. PMCID: PMC Journal - In Process
For Submission Methods C and D, use the NIHMSID:
Example: Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru
S, Agarwal S, Sturgill D, Talbot T, Spiegel A, Collins F,
Chandrasekharappa S, Marx S, Oliver B. Genetic interactions
between Drosophila melanogaster menin and Jun/Fos. Dev
Biol. In press. NIHMSID: NIHMS44135
Citing Non-Applicable Papers
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2.
Non-competing continuation awards
 Use My NCBI to indicate paper as N/A.
Everywhere else
 Provide full citation.
 No other designation required.
Assigning a Delegate
Helpful Links
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Linking eRA Commons and My NCBI accounts:
http://bit.ly/1loi4je
My Bib FAQ: http://1.usa.gov/1qHVF3k
Submission Methods http://1.usa.gov/1rHtTlW
Generate an award compliance report:
http://1.usa.gov/1nBsUQM
PMID/NIHMSID/PMCID converter
http://1.usa.gov/1kjwg8K/
Determine applicability & cite papers
http://1.usa.gov/1ta4SzO
NIHMS statuses http://t.co/d3jq8PgOjy
Questions?
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Anneliese Taylor, UCSF Library:
nihpublicaccess@ucsf.edu, 476-8415
Monica Hazlewood, RMS, Team I Manager:
monica.hazlewood@ucsf.edu, 502-0889
Stephanie Low, RMS, Team I Associate Research Services Coordinator:
stephanie.low@ucsf.edu, 290-4658