Brian deZeeuw brian@uaa.alaska.edu
786-4686

• Banner is the database used by the University of Alaska for its Student,
Human Resources, and Financial operations.
• Banner is used by over 800 institutions world-wide
• UA has been on the Banner system (currently version 8.0) since December,
1996.
• The entire statewide university system uses the same database.

BANNER
Student
(SI)
• Student Records
• Grades
• Registration
• Degree Audit
• Scheduling
• Faculty Load
• Recruitment
• Admissions
• Financial Aid
• Housing
• Catalogs
BANNER
Finance
(BFIN)
•General Accounting
 Procurement
 Accounts Payable
 Accounts Receivable
 Cost Accounting
 Budget
 Fixed Assets
 Grants & Contracts
 Proposals
BANNER
Human Resources
(HR)
•Position Control/Tracking
 Applicant Tracking
 Employment and
Compensation
 Benefits and Deductions
 Payroll
 Labor Relations
 Health & Safety
 Employee Information

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Access the VPN client from IT’s website http://www.uaa.alaska.edu/informationtechnologyservices
Banner website: http://banner.alaska.edu
Banner training website: http://bantrnx.alaska.edu

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Finance/HR
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Basic Financial Queries
Banner HR Queries
Purchasing through Banner
(two parts)
Qmenu/Vista Plus
Toad
Schedules at:
 http://www.uaa.alaska.edu/finsys
Student
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Basic Student information
Admissions and transfer credit queries
Catalog, schedule, and room queries
Population selection
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Using an FTP program with
Banner
Full list at: http://uaa.alaska.edu/bannersi
Other training available by contacting the Budget, HR or Enrollment Serv. Depts.

• UA Accounting Structure
• FGIBAVL (Budget Availability)
• FGIENCD (Detail Encumbrance Activity)
• FOIDOCH (Document History)
• FGIDOCR (Journal Voucher Inquiry)
• FGIBDSR (Executive Summary)
• FGITBAL (General Ledger Trail Balance)
• FRIGITD (Grant Inception-To-Date)
• FGIBDST ( Org Budget Status)
• FGIOENC (Org General Encumbrance List)
• FGAENCB (Travel)
• FPA2PUR (Call Number Processing)
• FPARCVD (Receiving)
• FPAREQN (Requisitions)
• FOM2PRF (User Profile Edit)
• How to identify incomplete documents

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Tools to help you balance your budget
Banner
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The Database UA uses to store and retrieve finance, student and HR data.
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Qmenu/Vista Plus
(websites)
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Soft Ledgers
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Spreadsheets or databases as a check and balance against Banner data.
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Management reports
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Reports turned in monthly to the budget office.
http://www.uaa.alaska.edu/budfin/budget

Journal Voucher: An internal-only (UA) document used to transfer funds from one fund/org/account to another. Also used to correct errors.

• JVs MUST have printed backup (preferably a screen-print of the fund/org/acct from Banner)
• Debits and Credits must equal each other
• Dollar amount at the top is the TOTAL of debits and credits; for instance, if you have a credit of $200 and a matching debit of $200, the total at the top is $400.
• Include the document number in the description.
• JVs are intercampus-ed to the Budget office at UC108 where they are entered.
• JVs are NOT used for personnel costs (Account code
1xxx). Labor Redistributions are used there.

TOAD
User Input
RPTP
(PROD)
Vista Plus
Qmenu/
Qadhoc
Pop Selects
(Student)

Websites that contain Banner information http:// www.alaska.edu/controller

Websites that contain Banner information
Qmenu/Qadhoc: A web-based report tool with ready-made reports http://qmenu.alaska.edu
Finance/Grant Reports

Websites that contain Banner information
Qmenu/Qadhoc: A web-based report tool with ready-made reports http://qmenu.alaska.edu
Finance/Grant Reports

Websites that contain Banner information
Student Reports

Websites that contain Banner information
Human Resource Reports

Other tools to help you balance your budget/mine information from Banner
Vista Plus: A web-based report tool with Finance and HR reports. http://reports.alaska.edu

Other tools to help you balance your budget/mine information from Banner
TOAD: An SQL based report generator that allows you to write your own reports based on data in Banner.

http://www.uaa.alaska.edu/policy

Student/staff/faculty ID, debit card
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Copy/Departmental Cards
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Located at the University Center.
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Application form is at: http://www.uaa.alaska.edu/wolfcard
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Card printing
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University Center (Wolfcard Office)
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Consortium Library (Behind ref. desk)
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Door Locks

 http://www.alaska.edu/keys
Adobe Acrobat Professional
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Adobe Photoshop
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Dreamweaver
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Adobe Illustrator
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Adobe InDesign
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Adobe Premiere