October 27, 2014
2:00 – 4:00 p.m.

(hyperlinks work in slide show mode)
Manuals
What’s New
1.
Applicant reference resend
Log On View
Find an applicant
Document status change or add new requirement
Managing references
Exemptions to deadlines
Transcripts
English Language Proficiency
GRE verification
Upload a scanned document
Update document status
Document received status
Under Review status
Collaborative administrator access
Reports OAA
ROSI admission data downloads and reports
File Assessment
Data retention schedule
SGS Contacts
2.
Documents Received Status
3.
Referee functionality
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A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oaav22.pdf
File Assessment manual http://www.sgs.utoronto.ca/Documents/oafa2011.pdf
Evaluators Manual http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.pdf
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Applicants can now resend reference letter requests
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Application status
Draft – Incomplete (information incomplete)
Draft – Complete (completed but no payment)
Payment uploads candidacy to ROSI and moves application to documents pending. Off line payments are no longer accepted
Documents Pending (paid but supporting documents outstanding)
Documents Received
(applicant view only)
Under Review
Decision Made
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Referee functionality
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Referee functionality
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Referee functionality
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Log on view
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Find an applicant
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Document status change or add new requirement
Applicant forgot to scan the legend of a transcript
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Creating a student specific document requirement
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Managing references
Enter verified non-institutional email address
Edit / correct / change referee email Address
Resend
Referee a
Request for
Reference
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Managing references resend reference request Resend
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Managing references change referee email address Edit button
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Managing references create new referee
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Exemptions to deadlines :
Access via Program tab or Quick Links
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Exemptions to deadlines :
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Click

Exemptions to deadlines:
Enter applicant number and save
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Click

Transcripts
Scanned transcripts mandatory
Official transcripts is required prior to registration
Timing to submit official transcript is specified by the grad unit
•
At the time of the application
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Upon request prior to an offer of admission
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As a condition of registration set out within an offer of admission
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Transcripts
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Transcripts
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English language proficiency scores
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GRAD IFP option for MENG ELP
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Verifying self-reported ELP scores
ROSI legend 3 B A G C
ROSI legend Total
TOEFL TOTi
IELTS IEL
Spoken
TSEi
IELS
Listening
TO1i
IELL
Written
TO2i
IELW
Reading
TO3i
IELR
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GRE official scores
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Upload a scanned document download
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Update document status as received
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Update document status as received
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Under Review status
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Collaborative administrator access
Collaborative Program Administrators can access the references and applicant documents in the same way as degree program administrators.
Can view/download only those applications which include the collaborative program.
No update access.
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Reports - OAA
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Reports - ROSI
ROSI 2.4
Application Data Statistics – 3 I A direct command
Admissions statistics for year over year comparison can be generated on ROSI for any given session, filtered by Secondary Organization, POSt, legal status etc.
ROSI downloads and reports
4.91 Students Who Have Paid a Tuition Deposit
4.92 Admission Statistics and Recent
Applications/Decisions
4.93 Downloading Admissions Data
4.94 Printing Lists of Students with Conditions
4.95 Lists of Candidacy Subject POSTs (Collaborative
Programs and Fields of Study)
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File Assessment
File Assessment: A Guide for Graduate Administrators http://www.sgs.utoronto.ca/Documents/oafa2011.pdf
File Assessment: A Manual for Evaluators http://www.sgs.utoronto.ca/Documents/Evaluators+Manual+Nov2012.
pdf
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Data retention schedule
Unit responsibility
• Hard copy is required for official admission file.
• Batch or Individual application data download
• File retention schedule applies to hard copies and electronic data
SGS responsibility
• data within the OAA system
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SGS contacts
Steve Rutchinski (administrator view) s.rutchinski@utoronto.ca
Sofia Kirschner (technical support) sofia.kirschner@sgs.utoronto.ca
Ed Baluyut (applicant view) ed.baluyut@sgs.utoronto.ca
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