Wendy G. Harris,
Director of Budget and Resource Planning
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Current status of Illinois Math funding
Resources
External funding:
 Deadlines
 Budget
 Content
 Submission
 Management
Internal funding:
 As above
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Currently:
 69 external grants (46 NSF; 17 Simons
Foundation, 2 NSA, 1 via UPenn, 1 US Dept Ed, 1
Actuarial Foundation, 1 Sloan Foundation)
 $10,284,596 direct total (Math)
 $13,701,979 direct plus indirect total (Math)
 $198,579 average (direct plus indirect)
 6 internal grants (Research Board)
 $104,579 total
 $14,940 average
 64 faculty, postdocs, emeritus, other academics
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Find funding opportunities and deadlines
 Department website:
http://www.math.illinois.edu/Businessoffice/
 Grant Forward: http://www.grantforward.com/index
 Federal Government: http://www.grants.gov
 Campus Research Board (faculty):
http://crb.research.illinois.edu/
 Scholars’ Travel Fund (faculty, lecturers):
http://research.illinois.edu/stf/
 Fellowships/grants (grad students):
http://www.grad.uiuc.edu/funding-jobs
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Sample Deadlines (due to Wendy)
 September 9: Sloan Foundation Fellow
 September 16: NSF Focused Research Groups
 September 23: Simons Foundation Fellow; NSF
Analysis, Foundations, Combinatorics
 October 3: NSF Algebra/Number Theory
 October 7: National Security Agency
 October 29: NSF Topology, Geometric Analysis
 October 31: NSF Probability
 November 7: Simons Foundation Symposia; NSF
Applied Math, Computational Math, Math Bio
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Deadlines that do not go through Wendy
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September 4: Scholars Travel
October 1: MSRI Research Professor
October 2: Campus Research Board, Scholars
Travel
October 16: NSF PostDoc Fellowship
October 31: MSRI Summer workshop
November 5: NSF Grad Research Fellowship
November 6: Scholars Travel
December 1: MSRI Research Member, MSRI
Research PostDoc
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Review the guidelines
 Margins, font, font size, page limits
 Budget restrictions
 Eligibility:
 NSA: Algebra, No. Theory, Discrete Math,
Probability; citizen or permanent resident;
PIs, PDs, and RAs must be citizens or
permanent residents
 NSA: Young Investigators: up to 10 years
after PhD
 MSRI Research Professor: tenured associate
professor with PhD before 2004
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Eligibility:
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NSF: REU, REGs, Grad Research Fellow,
Postdoctoral Research fellow: funding for
citizens or permanent residents
 NSF Postdoctoral Research Fellow: PhD less
than 2 years ago
Special attachments to include
Special formatting
See step by step guides on Business Office website
Budget/budget justification: Wendy Harris
Content: your mentor, other faculty, and your program
officer
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Stick to the guidelines (margins, pages, font
size, font, etc.)
Summary
Description
Biographical sketch
Current and pending grants
Facilities and Resources
Budget
Budget justification
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Summary:
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Broader impact/intellectual merit
http://www.nsf.gov/pubs/gpg/broaderimpacts.pdf
3rd person; understandable by lay reader; cut and
paste into 3 sections
Proposal: section: broader impacts of project,
results from prior NSF support (including
intellectual merit and broader impacts)
Biography: products, not publications; specific
requirements for who to include as collaborators;
certain format
Data management plan
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Supplementary document-under 2 pages
Types of data to be produced
Standards for data/metadata format
Policies for access/sharing of data
Policies for re-use, re-distribution and production of
derivatives
Plans for archiving
**Can state that no plan is needed, but justify why
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PI salary (up to 2 mos summer)
Research assistants (2, 4.5, 9, or 11 months at 25%+)
Research Experience for Undergraduates (REUs)
Benefits (6.36% to 42.94%)
Tuition remission (64%)
Services/collaborator travel
Foreign and domestic (including Canada) travel
Participant costs for conferences
Equipment
Facilities and administration costs (58.6%) on all
except tuition and participant costs
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Nearly impossible to justify:
 Supplies
 Printers
 Computers
Cannot fund:
 Books
 Meals with visitors
Budget justification:
 What will student do?
 Who might you invite here?
 Where might you travel?
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2 mos salary @ $6,000/mo: $12,000
50% RA 9 mos @ $2,118.40/mo: $19,066
benefits: $6,366
tuition remission (64% RA): $11,821
collaborator travel: $1,000
domestic travel: $1,000
foreign travel: $2,000
Indirect costs (58.6%): $24,279
TOTAL: $77,532
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Renewal: “additional funding for a support
period subsequent to that provided by a
standard or continuing grant”
Talk to program officer first
 Include human-resources development of those on
grant within Results from Prior NSF Support
 Treated as a new grant
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Continuation: optional additional funding that
was noted in award documents; received
based on progress/funds/timely annual report
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Target date: proposals may be accepted after
this, but you may miss a panel
Deadline date: will not be reviewed after this
date
Window: period in which proposals will be
accepted, with final date being a deadline
I treat all as deadlines!!
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Young Investigator:
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$20,000 per year for two years
If $6,000/mo salary:
 2 mos salary, no student, no travel
 1.25 mos salary, 1 mos 50% RA, $4,000 travel
 1 mos salary, 1.5 mos 50% RA, $4,000 travel, $1,200 computer
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Standard Grant:
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$40,000 for one year
If $8,000/mo salary and $6,000/mo PD:
 1 mos salary, 1.66 mos RA, $2000 equipment/supplies,
$4,000 travel
 1 mos salary, 1 mos PD salary, 1 mos RA, $1,920 travel
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Also funding for conferences, workshops,
REUs
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Purpose: increase collaborative contacts
Eligibility: tenured, tenure track, professor
emeritus; active research/publications; cannot
hold grant of over $3,000/yr that allows travel;
no citizenship requirements
Funding: $7,000 per year for 5 years
$5,000 for PI: travel, computers, computer support,
supplies, books
 $1,000 for department: “enhance research
atmosphere”;
 $1,000 indirect costs
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Most submitted online
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https://www.fastlane.nsf.gov/fastlane.jsp
www.grants.gov
http://pjm.math.berkeley.edu/nsa-ams/
https://proposalcentral.altum.com
Complete a week before agency deadline due to
routing:
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PI and department signatures
Sent to UIUC Grants and Contracts
Revisions/corrections
Submission to funding agency
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Forward letter to Wendy
Adjusting the budget
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Revise budget
Impact statement
Abstract (to NSF)
Review the agreement: reporting, citation in
publications, foreign travel limitations
Fund set up
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Funded incrementally or all at once
Know policies for spending money:
 See guidelines at
http://www.math.illinois.edu/Businessoffice/
 Questionable: books, computers, supplies
 Plan ahead: foreign travel (NSA; US Carriers)
 Unallowable: your own meal when eating with
a visitor
 Ask for help in advance:
 We pay for flights, conference registration,
visitor flights, visitor hotels
 Reimbursing foreign visitors
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Read your statements
Expenditure confirmations
Reporting
Rebudgeting
Extension requests
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Campus Research Board
Eligible: full-time tenured and tenure track
faculty; others may also be considered
Purpose:
 Faculty focus
 New initiatives/directions
 Supports preliminary studies
 Supplements other resources
Guidelines:
 $30,000 limit (or $10,000 for pilot
projects)
 5 page narrative
 Budget and budget justification
 Due October 2, January 22, February 26
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Submission process:
 Submit online
 See Research Board RA rates on Math
website
 No department review needed
Review process:
 2 Campus Research Board members plus 3
peers review application
 Look at quality and importance of research;
probable impact on field; value to applicant’s
development; quality and productivity of
applicant; budget appropriateness
Once awarded:
 Business office notified
 Account set up
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Eligible: full-time tenured or tenure-track faculty,
full-time lecturers
Purpose:
 Support for conferences where you will present
Guidelines:
 1 trip per fiscal year: full/associate professors,
lecturers (may be foreign or domestic)
 2 trips per fiscal year: assistant professors (one
foreign, or both domestic)
 CAN have an external grant
 Must plan in advance
 Amounts are predetermined: $350-$1,050
domestic; $850-$1,950 international
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Due dates:
 Oct 3, Nov 6, Dec 4, Jan 8, Feb 5, Mar 5, Apr 2,
May 7, Jun 4
Submission process:
 Application is online
 No department copy needed
Once awarded:
 Bring notice along with receipts for
reimbursement