A brief overview of the Broader Public Sector
Procurement Directives
and how they affect Carleton University
BPS Procurement Directive –Overview
The Broader Public Sector (BPS) Procurement Directives:
•
Provide consistent procurement practices for BPS organizations
•
Ensure that publicly funded goods and services are acquired by
BPS organizations through a process that is open, fair, and
transparent
•
Ensure accountability through each stage of the procurement
process
•
Maximize the value that BPS organizations receive from the use
of public funds
•
Applies to Universities, Colleges, Hospitals, Etc. (effective April
1st 2011)
BPS Directives
The Broader Public Sector Accountability Act, 2010 introduced in new rules
and consistent accountability standards for the broader public sector,
including:
•
Increased scrutiny regarding how public funds are spent
•
25 new Mandatory requirements relating to the procurement of the
goods and services
•
Code of ethics and conflict of interest
http://www5.carleton.ca/purchasing/ccms/wp-content/ccmsfiles/Purchasing-Policy-Sept-2012.pdf
•
Effective management of BPS contracts
•
Competitive acquisition of consulting services regardless of dollar
value
•
Funding for lobbyists is no longer permitted
Table # 1 - Goods, Professional
Services, Construction & Renovations
Total value (before
taxes, etc)
Means of
Procurement
Approval
Required
Process
$0 to $5,000
Procurement Card
Purchase Order
Fund/account
owner or designate
$5,001 - $50,000
Minimum of two
written quotations
Purchase order
Fund/account
owner or designate
Quotations can be
obtained by department
or Purchasing Services
$50,001 – $99,999
Minimum of three
written quotations
Purchase Order
Formal Agreement
Fund/account
owner or designate
Quotations can be
obtained by department
or Purchasing Services
$100,000 and above
Formal open
competitive bid
process
Purchase Order
Formal Agreement
Fund/account
owner or designate
A formal bid document is
to be posted on MERX
and to comply with the
BPS Procurement
Directives
Table # 2 – Consulting Services
Total value (before
taxes, etc)
Means of
Procurement
Approval
Required
Process
$0 - $50,000
Invitational
competitive
process –
Minimum of two
written quotations
Fund/account
owner or designate
President
$50,001 – $99,999
Invitational
competitive
process –Minimum
of three written
quotations
Fund/account
owner or designate
President
$100,000 and above
Formal open
competitive bid
process
Fund/account
owner or designate
Board of Governors
Professional Services vs Consulting.
•
“ Professional Services” relate to the provision of tactical services such as training,
software development, repairs, surveying, etc.
•
Competitive thresholds for “Professional Services” procurement is in accordance with,
TABLE 1:
•
“Consultant” means a person or entity that under an agreement, other than an
employment agreement, under a fee-for-service arrangement, provides expert or
strategic advice and related services for consideration and decision-making, usually in
the form of a report
•
Competition must be obtained for consulting services regardless of value as set out
below, TABLE 2.
The broader public sector (BPS) Procurement Directive
(Directive) replaces the BPS Supply Chain Guideline
issued by the Ministry of Finance in 2009.
Principles
Accountability
Organizations must be accountable for the results of their procurement
decisions and the appropriateness of the processes.
Transparency
Organizations must be transparent to all stakeholders. Wherever possible,
stakeholders must have equal access to information on procurement
opportunities, processes and results.
Value for Money
Organizations must maximize the value they receive from the use of public
funds. A value-for-money approach aims to deliver goods and services at the
optimum total lifecycle cost.
Quality Service
Delivery
Front-line services provided by Organizations, such as teaching and patient
care, must receive the right product, at the right time, in the right place.
Process
Standardization
Standardized processes remove inefficiencies and create a level playing field.
Further information
If there are any questions regarding the BPS Directives, please contact the purchasing
department or see the links below:
Ministry of Finance - Broader Public Sector Procurement Directive
http://www.fin.gov.on.ca/en/bpssupplychain/documents/bps_procurement_directive.html
Carleton University Purchasing Policy
http://www5.carleton.ca/purchasing/ccms/wp-content/ccms-files/Purchasing-Policy-Sept2012.pdf
Download

PowerPoint - Carleton University