RESEARCH PERFORMANCE PROGRESS
REPORT (RPPR)
NIH's & NSF's Implementation of the
RPPR
Presented By:
Nadira Clarke: nadira.clarke@yale.edu
David Gillich: david.gillich@yale.edu
Office of Grant and Contract Administration
March 11, 2013
Agenda
• Background
• NIH RPPR
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Components
Guidelines
GCA Procedures
Demo
Progress Report Additional Materials (PRAM)
Resources
• NSF RPPR
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Guidelines
Demo
Progress Report Additional Materials (PRAM)
Resources
2
Background
• National Science and Technology Council
(NSTC) Initiative
– Create consistency across federal agencies in administering
their research awards.
– Facilitate the development of a common electronic solution for
collecting the information.
– Replace current reporting formats.
– Does not change the performance reporting requirements in 2
CFR part 215 (OMB Circular A–110)
OMB Circular, Cost Principles for Educational Institutions 2 CFR, Part 215
http://www.whitehouse.gov/sites/default/files/omb/assets/omb/fedreg/2005/0831
05_a21.pdf
NIH RPPR: Components
• Collects the following categories of
information:
– Standard Cover Page
– Mandatory Component (Accomplishments)
– Optional Components (Agency Specific)
• Agencies will utilize standard instructions
developed for each category, but may also
provide additional program-specific instructions
necessary to clarify requirement for a particular
program
Important Note: Adhere to Agency Specific Instructions
NIH RPPR: Guidelines
PHS Agencies and NSF are implementing now.
– DHHS - NIH and Other
Public Health Service
(PHS) Agencies
– Office of Justice Programs
– Dept of Human Svc
(DHS)
– National Aeronautics and
Space Administration
(NASA)
– Dept of Correction (DOC)
– Dept of Defense (DOD)
– Environmental Protection
Agency (EPA)
– Dept of Energy (DOE
– Natl Endowment for the
Humanities (NEH)
– National Institute of
Justice/Office of Justice
Programs
– NSF
– US Drug Administration
(USDA)
– DoEd/Institute of
Education Sciences
– Forest Service
– Dept of Justice (DOJ)
– Natl Institute of Food and
Agriculture (NIFA)
National Institutes of Health Research
Performance Progress Report
Effective NOW; expanding 4/18/13
NIH RPPR: Guidelines
• Replaces:
– the Public Health Service (PHS) Non-competing
Continuation Progress Report (PHS 2590) and
– the Ruth L. Kirschstein National Research Service Award
Individual Fellowship Progress Report for Continuation
Support (PHS 416-9).
NIH RPPR: Guidelines
• Similarities eSNAP vs. RPRR
– Describes progress, study results, the
significance of the findings, and any
significant changes.
– Pre-populates information from NIH
systems.
– MyNCBI publications list displayed.
– Detailed budget not required.
– NIH policy requirements requested.
NIH RPPR: Guidelines
• Differences eSNAP vs. RPRR
– Separate screens for reporting components.
– Non-SNAP awards budget component is a SF424(R&R)
Budget.
– Uses checkbox, text box, PDF, or selecting “Nothing to
Report.”
– Required information for all foreign collaborations.
– Effort rounded to nearest whole person month.
– Location required for competitive revisions/administrative
supplements associated with the award.
– Public Access compliance status displayed
– Other support required only if changed from prior reports
– Link to Notice of Award
– Streamlined ClinicalTrials.gov reporting information
NIH RPPR: Guidelines
RPPRs Required
NIH RPPR: Guidelines
• Status of NON-SNAP Applications
– NIH is currently working on the implementation of the
RPPR for non-SNAP awards
– Paper PHS 2590 must be used for progress reports for
awards that require annual budgets, e.g.,:
– Training (T) awards,
– most multi-project awards
• P01
• P30
• P50
NIH RPPR:Guidelines
• Due Dates are the same as today
– Available in the eRA Commons Status system
– Available in the eRA Quick Queries system.
– Automatic email notifications sent to the PD/PI prior to
due date.
• SNAP - 45 days prior to the start of the next budget period
• Fellowships - two months prior to the start of the next
budget period.
• Notice of Award (NoA) May indicate a different due date
which supersedes the above dates. Grantees should consult
the NoA to determine when SNAP procedures apply.
NIH RPPR:Guidelines
• RPPR Structures
A.
B.
C.
D.
E.
F.
G.
H.
Cover Page
Accomplishments
Products
Participants
Impact
Changes
Special (NIH) Reporting Requirements
Budget – SF424 (R&R) forms
NIH RPPR: Guidelines
• RPRR Features
– Report Data Entry
• Text boxes
• PDF files
• Nothing to Report/Not applicable
• No Change
– Special Characters
• Data fields and text entry boxes only support ASCII
characters: Greek letters, mathematical equations, images,
and so-called “rich” text (including bold, italic, underline,
superscript, subscript, strikethrough, etc.) are not
permitted.
NIH RPPR: Guidelines
• RPPR Features
– Data or Text Box, and PDF Size Limits
• Limit text responses to no more than one page, or
approximately 2,800 characters.
– Text boxes contain a limit of no more than 8,000
characters (3 pages)
– PDF file attachments do not have page limits, but may
not be more than 6 megabytes (6MB).
• PDF attachments utilized only to provide considerable detail
– PIs are encouraged to be concise and avoid unnecessary
detail.
NIH RPPR Guidelines
• RPPR Features
– PDF Attachments and File Names
– PDF files can be attached to the appropriate component
in the progress report.
• PDF’s used to preserve document formatting.
• PDF attachments must be submitted as individual files.
–eRA systems cannot support “Bundling” or
“Portfolio” features at this time.
• PDF paginated discouraged.
• Descriptive file names - 50 characters or less - no special
characters.
NIH RPPR: Guidelines
• RPPR Features
– Style
– Use English and avoid jargon.
• Abbreviations and language that may not be known to the
broader scientific community should be avoided unless
clearly defined.
– Internet Web site addresses (URLs) should not be used
unless provided under C.2
GCA Procedure
Proposal
Development (PD)
– Create RPPR in
Commons
– Create child record
and route to PI,
department and GCA
– Submit thru
Commons
Non-Proposal
Development (PD)
– Create RPPR in
Commons
– Submit fully signed
TranSum to GCA
– Submit thru Commons
eRA COMMONS - Demo
http://grants.nih.gov/grants/rppr/rppr_screen_shots.pdf
NIH RPPR Guidelines - PRAM
NIH RPPR: PRAM
• Non-compliant RPPR
– Typically, missing its publications information.
– Alert email generated to PI and GCA
– Link opened automatically when RPPR Access PRAM link
from Status Screen
• Allows for text entry of 2,000 characters
– Route and submit functionality are identical to
functionality for RPPR
– Certification text when forwarding or submitting
• Must be submitted by SO or PD/PI with submit
authority
NIH RPPR: Reminders
• Progress reports are required to continue support of a PHS
grant for each budget year within a competitive segment.
• RPPR is not used for submitting a Final Progress Report.
• Data either entered directly into text boxes or uploaded as
PDF files.
• Text exceeding 8,000 characters is cut to 8,000 when using
the cut and paste feature.
• PDF file uploads (attachments) do not have page limits, but
may not be more than 6 megabytes (6MB).
• Remember to click SAVE button, system does not autosave.
• Publications must be entered through MyNCBI, which will
filter in RPPR
• PDF attachment s may include non-ASCII characters, “rich”
text, or images. Text boxes may not.
• Progress Report Additional Materials (PRAM) is required if
non-complaint publications are submitted in the RPPR.
NIH RPPR: Resources
•
•
RPPR Data Dictionary.
– http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_guide_aug12.pdf
– http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_aug12.pdf
NIH
– Yale MyNCBI help
– Questions or need help complying with the NIH Public Access Policy, Pease
contact Denise Hersey at the Cushing/Whitney Medical Library
http://guides.library.yale.edu/nihpolicy
– My NCBI – How To Youtube video
• http://www.youtube.com/watch?v=ks46w3mNAQE
– NIH RPPR Page
• http://grants.nih.gov/grants/rppr/index.htm
– To determine which progress reports are due
• http://era.nih.gov/commons/quick_queries/index.cfm#progress
– System issues or comments
• eRA Help Desk
– Content questions or comments
• E-mail GrantsPolicy@od.nih.gov
– RPPR Screenshots
• http://grants.nih.gov/grants/rppr/rppr_screen_shots.pdf
– Non-SNAP Report updates
• NIH Guide for Grants and Contracts.
National Science Foundation
Research Performance Progress
Report
Effective 3/18/13
NSF RPPR:Guidelines
Differences
Similarities
• Submitted through
FastLane
• Submitted by PI’s
• Demographic information
required for all significant
participants
• Late submission of reports
will result in delay of
award modifications
• Project requests for not
only PI but also any co-PI’s
associated with that PI.
•
•
•
•
•
Research.gov
Project reporting dashboard
Structured collection of data
Rich text editor
PDF upload to support
images, charts, and other
complex graphics
• Improved citation search
through Thomson Web of
Science
• Special reporting
requirements are controlled
by solicitation
• PI no longer provides
demographic information
about significant participants
NSF RPPR:Guidelines
• Due dates are the same as today:
– RPPR - 90 days before the budget period (reporting
period) end date, unless specified in notice of award
– Final Project Reports are due at 12:00 am EST the day
after the final award expiration date.
NSF RPPR:Guidelines
• RPRR Structure
– Mandatory Category:
• Accomplishments: What was done? What was
learned?
– Optional Categories:
• Products: What has the project produced?
• Participants & Other Collaborating Organizations:
Who has been involved?
• Impact: What is the impact of the project? How has it
contributed?
• Changes/Problems
• Special Reporting Requirements (where applicable)
• Appendix 1: Demographic Information for Significant
Contributors
RESEARCH.GOV - DEMO
http://www.research.gov/common/attachment/Desktop/NSF_RGov_RPPR_
ScreenshotsandInstructions_102412.pdf
NSH RPPR: PRAM
• Reminders
– FastLane login will grant access to Research.gov
– Data is either entered directly into text boxes or
uploaded as PDF files
– PDF file size limited to:
• 5MB for Products and Accomplishments section
• 10MB for the Special Requirements section
– Demographic information on project participants no
longer collected in reports. Separate email generated
to individuals.
– Project participants as well, so their information is
automatically pre-populated
– System provides pre-populated information that must
be verified.
– Reports contain a progress indicator field, used to
demonstrate level of report completion.
NSF: RESOURCES
• RPPR Data Dictionary.
– http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_guide_
aug12.pdf
– http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_aug12.
pdf
• NSF
– Research.gov Help Desk NSF RPPR Page
• http://www.research.gov/researchportal/appmanager/base/desktop?_nfpb=true&_pageLabel=research
_page_n_about_por
– Rgov@nsf.gov or 1-800-381-1532
– Step by step guidance
• http://www.research.gov/common/attachment/Desktop/NSF_RGov
_RPPR_ScreenshotsandInstructions_102412.pdf
– FQA’s
•
http://www.research.gov/common/attachment/Desktop/RPPRFAQs1
2313.pdf
Questions
Contact: Nadira Clarke: nadira.clarke@yale.edu
David Gillich: david.gillich@yale.edu
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