Innovation Centre at
University of Latvia: structure and
costs calculation
BSRUN Warsaw
2011
Facts about University of Latvia
Faculties – 13
Institutes – 21
Study programmes – 140
• Undergraduate 56 (40%)
• Graduate – 60 (43%)
• Doctoral – 24 (17%)
Students – 19 095
• Undergraduate 14 339 (75%)
• Graduate – 3 903 (20%)
• Doctoral – 853 (5%)
Staff – 2954
• Academic staff – 797 (45%)
• Administration – 207 (6%)
• Other staff – 1 950 (49%)
Budget – 71 173 775 EUR (int.al. 17 772 015 EUR balance at beginning of year)
Income structure of the UL budget,
million EUR, 2006-2010
70
3
60
3
50
10
Million EUR
40
12
3
7
4
3
8
10
42
45
2009
2010
30
20
47
51
34
10
0
2006
2007
2008
Other revenue (including rent)
Research projects
Study income- revenue from tuition fees, state funding for higher education, EU structural funds and other
projects
Research income structure of the UL
budget, million EUR, 2006-2010
14
12
0.88
10
0.42
1.05
Million EUR
8
0.50
6
1.25
10.74
9.28
8.88
4
7.04
5.59
2
0
2006
2007
2008
2009
Revenue from commercial research activities
Revenue from non-commercial research activities
2010
Research income structure of the UL
budget, million EUR, 2010
0%
4%
EU structural funds 5 006 355 €
12%
State funding for research activities 3 101
338 €
International funding 1 157 469 €
52%
Commercial contracts works 421 346 €
32%
Other revenue 17 679 €
Research expenditure structure of the
UL budget, million EUR, 2010
1%
5%
5%
Wages, social insurance
allocations 6 554 254 €
Services 1 983 996 €
21%
Travel and subsistence 509 388 €
68%
Materials and supplies 501 384 €
Fixed assets and intangible assets
119 820 €
University of Latvia applied and
approved patents 2006.-2010.
16
14
12
10
8
14
6
11
4
8
2
0
2
2
2006
7
4
2007
patent applications
4
2008
4
2009
approved patents
4
2010
Patent cost calculation
I. DIRECT COSTS
1. Wages, social insurance allocations
2. Travel and accommodation costs
3. Materials and supplies
4. Services (including patent application costs)
II. DIRECTLY ALLOCATED COSTS
1. Equipment costs (depreciation)
2. Facilities / building depreciation costs and premises-related running costs (electricity, rent,
supply, water supply and sewerage, heating, waste disposal, taxes, service staff remuneration):
III. INDIRECT COSTS
1. Faculties and institutes administration and support costs (wages, social insurance allocations,
supplies, services, equipment, facilities, etc.)
2. University central administration and support costs (wages, social insurance allocations,
supplies, services, equipment, facilities, etc.)
IV. PROFIT
Patent cost calculation example
I. DIRECT COSTS
44 783.41
1.
37 008.41
Wages
Proportion
One hour
Working
of
rate Ls / h Productive productive hours
1.1.
Wages
29 823.85
hours
hours
x
3 230
x
3 852
1.1.1. Head researcher
10
1 050
82%
1 280
12 804.88
1.1.2. Researcher
8
1 380
82%
1 683
13 463.41
1.1.3. Laboratory assistant
4
800
90%
889
3 555.56
1.2.
7 184.57
State social insurance contributions
2.
2. Travel
Unit cost, Ls
Amount
2 000.00
2.1. Brazil
3.
4.
Materials, including:
3.1. Lab materials
3.2. Computers
Services and other expenses,
including:
4.1. Telecommunication services
4.2. Technical Maintenance
4.3 Intellectual poperty protection
1000
2
2 000.00
Unit cost, Ls
Amount
600.00
20
500
5
1
100.00
500.00
Unit cost, Ls
Amount
5 175.00
15
50
5000
5
2
1
75.00
100.00
5 000.00
Patent cost calculation example
(continued)
II. DIRECTLY ALLOCATED COSTS
Equipment costs (depreciation)
5.
5.1. Measuring instrument
1 554.67
UL inventory number
111224
Costs Ls Working
per 1 hour hours
0.25
1750
5.2.
6.1. Kronvalda St. 4, room 312
6.2.
437.50
0.00
Facilities / building depreciation costs and
the premises related running costs
Room costs for 1FTE
(electricity, rent, supply, water supply and
hour, Ls
sewerage, heating, taxes, service staff
wages):
6.
437.50
0.29
Working hours
1 117.17
3 852
1 117.17
Patent cost calculation example
(continued)
III. INDIRECT COSTS
Faculties and institutes administration and
support costs (wages, social insurance
7.
allocations, supplies, services, equipment,
facilities, etc.)
Cost driver-1 Ls
University central administration and
support personnel costs (wages, social
8.
insurance allocations, supplies, services,
equipment, facilities, etc.)
Cost driver-1 Ls
TOTAL (I.+II.+III.)
Profit
5%
Contract Price
VAT
22%
The contract price including VAT 22%
4 926.18
% of overheads
Direct costs
2 239.17
5%
44 783
2 239.17
% of overheads
Direct costs
2 687.00
6%
44 783
2 687.00
51 264.26
2 563.21
53 827.47
11 842.04
65 669.51
UL Innovation Centre / general
information
• Innovation centre of Technology transfer office
• Since 2006th
– As part of MoE financed project to make TTO network in Latvia
• Structural unit in Planning and Development department
• 4 employees competent in: innovation management;
biology, chemistry, physics; microbiology, pharmacy; IPR
management
• The average age of employees 34 years 
UL Innovation Centre / functions
− Management of internal environment (IPR
management, innovation support services to
researchers, internal communication, education
to researchers etc.)
− Marketing (to companies)
− Supporting the development of innovative ideas
− Initiating commercialization processes
UL Innovation Centre / the main
results
• Date base of Competences - information about
82 groups of researchers
– Marketing tool for selling contract research projects)
– we have visited every group of researchers
• 124 potentially commercialable ideas,
technologies
• 25 seminars and contact/brokerage events
– 3 spin offs have been established
• 23 commercialization proposals
UL Innovation Centre / IPR
− Registered IPR
− 1 international patent
− 3 European patent applications
− 11 Latvian patent applications
− IPR management regulations: elaborated and
introduced
− IPR belong to University of Latvia
− researchers have to inform IC about the potential IPR
− IC evaluates the commercial potential before granting
support to protect IPR
− Revenue sharing model - 50:50
UL Innovation Centre revenue / expenses
structure
Revenue
ERDF
ESF
UL budget
Co-financing
IC administration
Intellectual poperty protection
Conferences and travel
Expenses
UL Innovation Centre revenue /
expenses structure 2006.-2010. EUR
2006
Revenues
2007
2008
76 764 120 944
2009
93 948
2010
99 610 110 843
UL budget
-
55 492
12 806
14 229
-
Ministry of Economics
69 003
48 336
-
-
-
ESF projects
7 761
17 116
-
-
-
ERDF projects
-
-
81 142
85 381
110 843
Expenses
76 266 107 484 103 187
91 320 110 771
IC administration
57 769
78 713
83 409
71 699
92 167
Conferences and travel
9 960
9 533
7 826
8 964
5 976
Intellectual poperty protection
8 537
19 237
11 952
10 657
12 628
Challanges
•
•
•
•
•
Weak cooperation between industry and researchers;
Commercial vs ‘academic’ value of patent;
Project results (IP) belongs to financer;
ERDF for non-commercial research projects;
In time IPR expenses increase and value decrease;
Thank you!
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Innovation Centre at University of Latvia: structure and costs