Training: Thursday, September 19,2012 Test Date: Wednesday, October 17, 2012 All GR 10 & 11 students NO WAIVER GR 9: EOC information/prep, study habits, testing strategies, and college readiness GR 12: college applications, resumes, essays, college searches, scholarships, grants, loans, other postsecondary options Test: 2 hours and ~ 20 min. Administrative Duties: 40-45 minutes Total Time: 3 hours Start Time: 9:00 AM End Time: 12:00 PM CANNOT break for lunch and then resume testing. Two 25-min. reading sections ◦ 48 questions Two 25-min. math sections ◦ 38 questions One 30-min. writing section ◦ 39 questions Receive and secure ordered materials Directly delivered to your campus from College Board Distribute Official Student Guide Train test administrators Prepare testing bins ◦ Test booklets & answer documents ◦ + 1 for TA for demo purposes ◦ Pencils ◦ Calculators Downloadable presentation to introduce students to the PSAT/NMSQT ◦ Preparing Students for the PSAT/NMSQT Post flyers and posters included with the Official Educator Guide http://professionals.collegeboard.com/testin g/psat/prep/tools to obtain additional resources. Select TA (supervisors/proctors) Distribute Supervisor’s Manuals Read the Supervisor’s Manual prior to training: ◦ Includes detailed administration information and the script for use on test day. Read aloud all directions printed in bold with the boxes. Read slowly enough to give students time to fill in their identifying information. Pause wherever 4 dots appear to allow students time to follow instructions. Instructions outside boxes are for the test administrator and should not be read aloud. Do NOT deviate from these directions or answer any questions regarding the content of the test. Distribute copies of this checklist to staff who will be serving as TA on test day. ◦ ◦ ◦ ◦ Six digit school code School address Today’s date Recorded on Board: ◦ Start Time ◦ Stop Time ◦ Break Time Box 5: The following number is my: Student ID Number Use 9 leading zeros! The nine leading zeros can be filled out ahead of time on the answer document, leaving 6 spaces for local id. 0 0 0 0 0 0 0 0 0 Seating charts are required. ◦ Students must have assigned seating ◦ Retain seating charts for 6 months. Students will need: ◦ No. 2 pencils ◦ Graphing calculators (math section ONLY) Certification Statement Starting this year, students will copy and sign a statement acknowledging that they agree to the test regulations. ◦ Due to this addition, placement of items on the answer document have moved and test administrators should familiarize themselves with the answer document prior to test day. TA give one test booklet and one answer document to each student individually and keep one for demonstration purposes. Make sure no one opens a test booklet until told to do so. Allow enough time for students to read the information on the front cover. Monitor to ensure: ◦ Students are working on the correct section. ◦ Marking answer choices in the appropriate section of the answer sheet. ◦ Using calculators on the math section only. Do NOT read, grade papers, or perform any other activity not directly related to administering the test. 5-minute break after Section 2. 1-minute break after Section 4. ◦ Cell phones MUST remain OFF. (pg. 8) ◦ During 5-minute break students may go to the restroom, but under NO circumstances should large groups of test-takers be allowed to leave the room. ◦ During breaks, students DO NOT: Leave the test room without permission Remove test materials from the room Look at the test Use a telephone Refer to unauthorized aids Hall proctors should monitor restrooms and hallways during break times. Typical test day problems are noted on the Supervisor’s Manual pg. 22-23. If something occurs that is NOT listed on pg. 22-23, the campus College Board contact person will need to contact College Board directly. For ANY irregularity, the 2012 PSAT/NMSQT Supervisor’s Irregularity Report (SIR) is submitted with the answer documents. Collect test materials from students. ◦ Check that school codes and grade levels have been correctly filled out. Dismiss students and return materials to the PSAT coordinator. ◦ Separate booklets and answer documents. ◦ Return to coordinator. ◦ Remind students they cannot discuss the test. Complete Supervisor’s Report (pg. 33) ◦ must be signed ◦ Must be filled out in pencil. ◦ Complete the Supervisor’s Irregularity Report, if applicable. Pack ONLY scorable answer sheets DESTROY unused answer sheets: Absences Voids Incompletes Student walks out, student gets sick, etc. Ship ONLY scorable answer documents NO LATER THAN Oct. 17th. (Drop off at any UPS store) Coordinator will receive an email when they have been received. If you pack and ship NON-SCORABLE answer sheets, YOUR CAMPUS IS RESPONSIBLE FOR PAYING FEES! Sample on pg. 34, MUST be completed online. Fields A- T must be completed accurately to ensure correct billing. There may be a statement online ◦ “Early Participation District ” ---Select this option. Store test booklets securely, as the books will be returned to the students with their individual score reports. ◦ Suggestion: Alpha order or by 2nd period teacher Score reports will be received by the campus in early December. Plan any student/parent training.