Welcome To The RCMS Student Council Our Goals To represent the student body To create school events to enhance school spirit To focus on student issues and to come up with solutions To collect data about student concerns and needs To work as a team to get everything done in a timely fashion How Do We Do All This? We Must Get Organized Communication is Key! All officers need to have everyone’s e-mail and phone number Everyone should check the Student Council Web Page weekly for updates Listen to the school’s daily announcements Share meeting minutes and documents with everyone Click Students tab Student Council Information Have Meetings Make sure to schedule meetings to accommodate as many people as possible The secretary should take minutes at all meetings What day should we have meetings? How long should meetings last? How To Take Minutes…. The date and location of meeting should be on top of the document A list of people present should also be added to the top The Minutes should consist of all the main topics discussed in bold with details about the issue in bullets under it When a vote is taken on an issue it should be list and the person who proposed as well as the person who seconded it should be listed If a motion is not passed by majority the ratio of the vote should be listed HERES AN EXAMPLE Student Council Meeting Minutes Subject Student Council Meeting Date 1/1/11 Location Room 718 Time 3:15-4:15 pm Attendees Ms. Myers, Sara, John, Bob Key Points Discussed No. Topic Highlights 1. Change days of Spirit Day No Hawaiian Day 2. Carnival Night Different clubs run different booths Action Plan No. Action Item(s) Owner Target Date 1. Looking for DJ’s for Carnival Bob 2/1/11 2. Research location for Carnival Sara 2/1/11 3. Looking at themes and ticket prices John 2/1/11 How Do We Find Out Students Needs? You have to ask! Put out surveys to your student body During your free periods ask them about their concerns Ask them to attend your meetings to discuss issues and concerns All of this data should be put into some type of visual and Numerical Representation Today’s Agenda -offices -posters for spirit week -meeting day/time? -representatives -school beautification project ideas -fundraising ideas -bulletin board Responsibilities of President • Coordinate meetings • Submit motions in writing to the council secretary • Work with treasurer on budget and calendar • Submit proposed agendas to council for vote Responsibilities to students: • Voice student concerns to the administration • Keep in touch with school clubs and PTSA • Seek student opinions Responsibilities to faculty and administration: • Keep faculty informed on developments in council • Work with faculty on ways to enhance educational atmosphere • Point out problems in the school before they become crises Responsibilities of Vice President • Be prepared to assume the responsibilities of the president at any time • Assist in the preparation of budgets and agendas • Help the president coordinate the work of committees • Help explain the opinions of the president to council • Contribute ideas during meetings • Work with all council members to iron out any differences between parties Responsibilities of Secretary • Keep an accurate record of issues considered by the council (Meeting Minutes) • Contribute personal ideas and opinions whenever appropriate • Prepare and distribute agenda • Take attendance • Produce a student council directory Responsibilities of Treasurer • Work with school’s treasurer (Mrs. Landreth) to understand policies for student finances and to set up and maintain an account for the council • Formulate an active budget for the council • Make cost analysis of proposed activities and projects. • Make monthly financial statements and report to the council. Let’s make some decisions! President: Vice President: Secretary: Treasurer: Spirit Week Posters October 3-7! • Panther Prowl • Wristbands • Lucky Draw tickets • Shrimp Boil & silent auction • Penny Wars • Prep Rally *Distribute a copy of Spirit Week flier to each member Let’s make some decisions! Meetings Day: Time: Frequency: Representatives: -by homeroom, team, or grade Wrapping it up: -school beautification project ideas? -fundraising ideas? -bulletin board? Thank you for your participation in today’s meeting! I look forward to all the positive things we can do together!