Advising with Technology
through Collaboration and Creativity
Presenters: Gwen Hansen and Teri Renner
March 3, 2011
OBJECTIVES OF PRESENTATION
• Discuss Collaboration of Departments and Resources to
Leverage Cost to Advising Programs
• Provide Recommendations on Using Multimedia in Advising
• Provide Recommendations to Reduce Advising Overload
• Using Multimedia as an Avenue to Support Student Retention
PRESENTATION COMPONENTS
• Historical Background: How Did We Get Here?
• Media Sites: How Did We Create Them?
• Project Outcomes: Were We Successful?
• Activity: How Could You Use This Tool?
• Conclusion: Sharing and Q & A Session
HISTORICAL BACKGROUND
• 2005 –
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Class Level Advising to Discipline-based Advising
• 2006 –
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Realignment: Primary Advising Team (PAT)
• Process Mapping
Student Life and Leadership (SLL)
• Restructuring Advising at Orientation
Orientation Planning Team (OPT)
• Growth: 7 - 22 Orientations during Summer
• 2007 –
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Introduction to Media Sites
Catch All Modules
Standardizing Power Point Presentations
NACADA Conference
• STOMP videos – University of Louisville
HISTORICAL BACKGROUND
• 2008 –
•
Orientation Advising Subcommittee
• Advising Inventory for FY Orientation
• Common Topics for All Majors/Programs
• Project Goals for FY Orientations
– Information Overload
– Presentations Long and Boring
– Time Constraints
• 2009•
Creation of First-Year Media Site Modules
•
Interdepartmental Collaboration:
Student Life & Leadership, Undergraduate Advising Services, COBA,
NURS, ICP, IITS, Orientation Planning Team, O-Team Students
Introduction: http://prawn.csusm.edu/Mediasite/Viewer?peid=8681cb70-e200-46df-ba85-f2340dc9f807
•
MEDIA SITE PROCESS
• Key Components
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7 Modules
Power Point
Quiz
• Scripting & Casting

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Script
Who to Include
Editing
• Filming – Lights, Camera, Action!
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IITS
• Teleprompters Using Scripts
• Background
• ADA Compliance Using Electronic Scripts
MEDIA SITES
• Modalities of Learning

VARK©-Visual, Aural, Read/Write, Kinesthetic
– Video
– Power Point
– ADA compliance
– Quiz
• Policies :
•
http://prawn.csusm.edu/Mediasite/Viewer?peid=5c8aa4d0-080a-4a90-a4b4-48bf48146ef3
©Fleming, N.D. and Mills, C. (1992), Not Another Inventory, Rather a Catalyst for Reflection, To Improve the Academy, Vol.
11, 1992., page 137
PROJECT OUTCOMES
• OPT Assessment

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80% FY Students Watched Modules Prior to FY Orientation
Qualitative Results
Quantitative Results
• Supporting FY Retention
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Positive Reinforcement of Information
Orientation Handbook as Written Reference
Media Sites as Ongoing Resource for Students
Human Connection at Orientation
DPR: http://prawn.csusm.edu/Mediasite/SilverlightPlayer/Default.aspx?peid=38e446fbfd4f488e81dccd678ec08470
• Cautions for Media Sites
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Avoid Dates
Break Down Information
Critical Eye for Details
RECOMMENDATIONS
• Using Multimedia in Advising
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Resource for Advisors
Time Saved in Appointments & Orientations
Media Sites for Recruitment
Training Tool (DPR)
College Intro Course Instrument
• Leveraging Costs

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Brainstorm Idea Using Current Advising Project
Tapped into Available Campus Resources
Used Advisors’ Time and Creativity
Recruited Campus Departments & Colleagues
Two Months to Complete
Fun and Engrossing Project
BRAINSTORM ACTIVITY
• What Campus Or Department Projects/Goals Could Be
Benefited By The Use Of Multimedia ?
• What’s Worth Your Time?
• What Resources Are Available On Your Campus?
• With Whom Can You Collaborate?
CONCLUSION
• Sharing Ideas:
• Resources:
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Website & Module links:
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http://www.csusm.edu/liberalstudiesadvising/mainformpres/NacadaInfo.html
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Presentation Power point
Media Site Overview
Media Site Workflow
Advising Inventory
OPT Assessment Results Summary
Quiz Sample
QUESTIONS & ANSWERS
Gwen Hansen – ghansen@csusm.edu
760-750-8536
Teri Renner – tlrenner@csusm.edu
760-750-8041
THANK YOU FOR COMING 