PRESENTATION STYLES AND
PRINCIPLES
Digital Preservation Outreach & Education
General Principles
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Content – relevant, current, clear
Slides – clean, simple, purposeful
Examples – relevant, varied, plentiful
Setting – adjust delivery accordingly
Schedule – start and end on time (or early)
Digital Preservation Outreach & Education
Styles and Options
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Be yourself
Be prepared
Be aware
Be flexible
Be responsive
Be realistic
Digital Preservation Outreach & Education
Giving and Receiving Feedback
• Examples of feedback
– Instructors to trainers
– Trainers to team members
– Attendees to trainers
• Importance of feedback?
• Be constructive and considerate – and timely
• Key: active listening
Digital Preservation Outreach & Education
TRAINING MATERIALS
Digital Preservation Outreach & Education
Syllabus and Outcomes
• Identify desired outcomes of training
– “Attendees should be able to do or know…”
• Develop a working syllabus
– Reflect desired outcomes in syllabus
– Include who, what, where, when, why…
• Consider the essential role(s) of the syllabus
• Refine the syllabus and keep it current
Digital Preservation Outreach & Education
Training Materials
• Consider what attendees will need
• Use slides and handouts to manage training
• Consider presentation vs handout versions
– e.g., cartoons, quotes, notes
• Manage versions – actively
• Consider intellectual property issues
• Build and refine curriculum
Digital Preservation Outreach & Education
Delivery Options
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Consider how to deliver pre-event content
Balance in-person and online options
Think through in-person room requirements
Consider use of materials before, during, after
What does “hands-on” mean to you?
Digital Preservation Outreach & Education
Evaluations and Assessment
• Identifying prerequisites and homework
• Developing an evaluation form(s)
• Following up after the training
What does success look like?
Digital Preservation Outreach & Education
Prerequisites and Homework
Objectives:
• Prepare participants – level the field
• Manage expectations about scope and purpose
• Emphasize the intended audience
• Get participants thinking about the topic(s)
• Lay the foundation for group interactions
• Avoid information overload
Digital Preservation Outreach & Education
Evaluations
• Identify purpose of evaluations
– e.g., help develop and refine future training
• Ask something unexpected
• Keep it simple and make it fun, if you can
• Make it easy to collect results
What kind of feedback do you want or need?
Digital Preservation Outreach & Education
Follow up
Consider what to ask and measure:
• What actions might reflect results of training?
• When should follow up occur?
• Will you follow up more than once?
• What incentives are there to respond?
• What will you do with the results?
Digital Preservation Outreach & Education
NDSR EVENT LOGISTICS
[SEE DPOE TRAINING EVENT PLANNING GUIDE]
Digital Preservation Outreach & Education
Communication
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Advertising
Registration
Homework and prerequisites
Travel and accommodations
On being a participant…
Announcements
Follow up
Ongoing
Digital Preservation Outreach & Education
Venue (for in-person)
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Location
Size and features
Signs and wayfinding
AV and event support
Getting there and leaving
Expectations
Digital Preservation Outreach & Education
Curriculum Materials
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Preparation – consistency, currency
Revision – version control
Intellectual property – manage it
Digital and hard copy – utilize options
Identification – name tags and beyond
Certificates – attendance, credits
Digital Preservation Outreach & Education
Resources
• Digital Preservation Outreach and Education (DPOE)
http://www.digitalpreservation.gov/education/index.html
• IMLS Outcome-based Evaluation
http://www.imls.gov/applicants/resources.shtm
• Developing a Syllabus
http://honolulu.hawaii.edu/intranet/committees/FacDevCom/guidebk/teachtip/develsyl.htm
• Measuring Success of Training
http://www.fastrak-consulting.co.uk/tactix/features/tngroi/tngroi02.htm
Digital Preservation Outreach & Education