Management
Instructor Course
2014
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Course Objectives
Understand:
• The Management Program
• The process for becoming a Management
Instructor
• The administrative requirements of a
Management Instructor
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What must you do to become
a certified Management
Instructor?
• Complete Introduction to Instruction
• Complete this course
• Obtain the recommendation of the course
instructor
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To become certified…….
Within one year be the lead instructor
for three of the following roster
workshops:
1.
2.
3.
4.
5.
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Registrar
Treasurer
Safety Director
Regional Board Member Training
Division Coordinator
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• Did you know that you will be
giving a 10 minute presentation at
the end of this course?
• Registrar, Safety Director and
Treasurer lesson plans are
included in your Handbook.
• You will pick out a portion of the
lesson plan and present to us.
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15 minutes will be available during
Class 5 for preparation, and of
course during breaks.
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• This is the place to take risks.
• Don’t be afraid to
try new ideas.
• Have fun!
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Class Two
Develop a Personal
Introduction
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It should include:
•
•
•
•
•
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Your Name
City State
Section
Positions held (just a couple…)
Years of experience Plus…
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Your personal introduction should include one
or two of the following:
How you got involved in AYSO
Why you continue to be involved in AYSO
Why you want to be an instructor
What you want your AYSO legacy to be
What one person has had the most positive
influence on your AYSO experience
 A humorous soccer story





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Debrief
• What did you learn?
• If you could do your introduction
over again, what would you do
differently?
• Did you hear or see something from
another student that you would like
to use?
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Do we need a break?
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Class Three
What can you tell me about
the Management Program?
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National Management
Program Overview - Class Three
• Provides a support structure at Region,
Area and Section level
• Enables AYSO volunteers to be trained
and certified
• Help volunteers understand their job as
defined by their job description
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What are some things that an
AYSO Management Instructor
must do?
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Management Instructors
shall…..
• Shall present the National Management
Program curriculum at all times
• Use AYSO approved lesson plans
• Teach what is in the lesson plan
• Stay on track – don’t let the participants
lead you down the wrong path
• Incorporate the AYSO philosophies into
all training.
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Who benefits from
management training?
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Answers…
Kids
AYSO Region and all volunteers
Community
You (home, work, family, etc.)
Your family (AYSO involvement is a family
affair)
• You – It is an opportunity for personal growth
•
•
•
•
•
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Who should be trained?
Everyone!
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Where can volunteers be trained if
they can’t get to an AYSO EXPO?
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Answers…
•
•
•
•
•
•
•
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Regional board meetings
One on one training
Area meetings
Annual offsite planning meeting
Social activity preceded by training
Traveling RoadShow
Management Webinars
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How do you get volunteers
to attend management
training?
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Get them to training by…
• Have it be an annual event- scheduled at the
same time and place every year
• Serve food – make it special
• Use positive peer pressure
• Set goal of 100%
• Have participants pick the time and place
• Have awards or rewards for participants
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What are the advantages
of small group
instruction?
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Small Groups…
• Less formal grouping
• More individual time for addressing students’
needs
• Can be done in a variety of settings
• Time and location can be tailored to meet the
students’ needs
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More answers…
• More conversational than lecture
• More questions by both the instructor
and the student
• More ability to create hands on
opportunities
• Can become a mentoring opportunity
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What are the advantages
of large group
instruction?
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Large Group Instruction…
More opportunity for feedback
It is more exciting and stimulating
Can use the latest equipment
Instructor can walk around the room and alter
the focal point
• Might be more cost effective
• It is a more efficient use of an instructors time
•
•
•
•
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Imagine the future…
• Most management training is done at the
Region and Area level
• We won’t be dependent on AYSO EXPOs
• Webinar Training – if all else fails
• Regions will train all their Regional Board
Members and be more successful
• And…
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• Trained volunteers provide a consistent and
uniform program
• Volunteers receive interactive training
Registrar
Job
Description
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Class Four
Teaching Workshops
“Help! I’ve never been a Registrar,
Treasurer or Safety Director. How
can I teach those workshops?”
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• Everyone in here has a comfort zone.
• What do we mean by that?
• You may be asked to teach a course for which
you do not have the experience or knowledge.
Can you give an example?
• You need to maintain your confidence and gain
the trust and respect of the attendees.
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Activity
List on the flip chart all the things
that the Registrar, Safety Director
and Treasurer Regional board
position have in common.
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Some possible answers…….
• We are all here for the kids.
• They all have a written job description.
(Where can they find it? – Web site)
• AYSO’s Safe Haven® is their certification
training and taking their job description
workshop is their official training.
• There is a manual for each job. (Where can
they buy one? – Supply Center)
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More answers…
• There is a checklist for each. Where can they
be found? In the Manual
• They all have to work together.
• They all have to fill out a Volunteer
Application.
• The lesson plans are all on ayso.org.
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Exercise # 1
• Divide students into groups of 4 – 5 (when
possible).
• Each person has 1-2 minutes to convince the
rest of the group to become their successor
in the AYSO job they currently hold or have
held on the Regional board.
• The students need to use accurate, complete
and official information.
• Select a time keeper.
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Review
• What were some common themes given?
– Were you honest about the amount of time
the job would require?
– Did you feel you were able to get some
commitment made?
– Did you tell them how their involvement
would positively impact the kids?
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Our intent...
• As an instructor, you will be asked to teach
management workshops that are out of your
comfort zone.
• You should be aware of resources (job
description, lesson plans, websites, contacts,
etc.) that can be used to assist you as an
instructor, as well as how to use them.
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Questions???
• How is everyone feeling?
• Are you more comfortable now than you
were at the beginning of the course?
• What have you learned from other students in
the course?
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Class Five
Nitty Gritty Details:
Before, During and After Teaching a
Management Workshop
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Nitty Gritty
A successful course is dependent on
taking care of details beforehand,
following some basic procedures
during the course, and appropriate
follow up and evaluation after the
course.
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Exercise # 1
•
•
•
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Divide up into 3 teams.
New teams please!!!!
1st team is to make a list (on post it notes)
of everything that needs to be done Before
teaching a management workshop.
2nd Team – During a workshop
3rd Team – After teaching a workshop
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Debrief
Let’s look in the handbook as we
debrief…
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Conclusion
A Management Instructor:
• Has control over their presentations.
• Prepares and teaches using the lesson
plans.
• Sets up classroom before students arrive.
• Reports training results back to the
Region.
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One more thought…
Remember:
It is important to enter correct
roster information, arranging for
mentors for those students who
either need or want additional help.
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Let’s discuss some tips
before you make final
preparation for your
presentations.
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Every instructor needs to use a
few simple techniques that will
enhance any presentation,
regardless of the teaching method.
…
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What are the things
you need to do?
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Make eye contact with each
attendee while moving around the
room. Don’t stand in one place the
entire time.
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Be careful of these…
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Did you guess?
• Distracting mannerisms can weaken your
presentation. These include biting your nails,
keeping your hands in your pockets, standing
in one place, etc.
• Remember not to turn your back on the
students while you write on the flip chart. Get
someone else to scribe for you.
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If you are watching a
presentation, you will need to
do this…
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Be yourself!
• Smile
• Make sure at some point in the presentation
you let everyone know how much AYSO
means to you.
• If teaching in small groups, you have the option
to sit right down at eye level with your
students.
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These will enhance any
presentation
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Enhancements
Flip chart or individual fliers for information.
Tent (Name) cards for small groups.
Say the student’s name when responding.
Distribute your contact information and for
Section/Area staff.
• Manuals and job descriptions for everyone.
•
•
•
•
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These will confirm what the
students have learned…
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Questions!
• Survey the audience. New? Experienced?
AYSO position?
• Respond to questions.
• Ask lots of questions.
• Don’t be afraid to say: I don’t know the
answer, but I will find out for you.
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Have Fun!
AYSO
AYSO is
is best!
FUN
That
was
fun!
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Let’s take a break!
When you return we will begin your
presentations.
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Homework
In order to receive credit for this course,
the homework assignment needs to be
completed and returned to the lead
instructor. Instruction requirements must
also be met.
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Management Instructors Criteria Table
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Management
Instructor Criteria
Management Instructor
Advanced Management Instructor
Authorized to Teach:
All Management Workshops except Auditor, Introductory
Management, Dispute Resolution and CVPA (Child and Volunteer
Protection Advocate)
All Management Workshops
Pre-requisites
•
•
•
Is a registered AYSO volunteer
AYSO’s Safe Haven®
Introduction to Instruction
eAYSO verifies attendance at Introductory
Management and Dispute Resolution Workshops
•
Is a current Management Instructor
•
eAYSO verifies three of the following roster courses
as a lead Instructor:
Registrar
Treasurer
Safety Director Division Coordinator
Regional Board Member Training
•
Certification
Requirements
Within one year be the lead instructor for:
three of the following roster workshops
Registrar
Treasurer
Safety Director
Regional Board Member Training
Division Coordinator
Within one year be the lead instructor for three of the
following roster workshops:
Registrar
Treasurer
Safety Director Division Coordinator
Regional Board Member Training
Note: In order to be the lead or co-instructor at
for a certification course an AYSO EXPO, you
must have previously taught the course.
Homework
Assignments at AYSO
EXPO
1. Attend eAYSO for instructors, if offered, or online.
2. Observe three management workshop instructors for the
following:
• Were visual aids used effectively? Give an example.
• Name the best management instructor you observed and tell us
why.
• Give an example of an effective activity or guided participation
technique used in a workshop.
Observe three management workshop instructors for the
following:
•What teaching methods were used?
•Give examples of the type of questions that were asked.
•Comment on how well the instructor involved the
participants.
•What would you have done differently to make the
workshop more creative?
Evaluation Form
Date: ___________________________
AYSO EXPO: _______________
Workshop: _______________________
Instructor Evaluated: _______________
Evaluator: _______________________
Definitions of Scores for evaluation:
1= Fails to Meet Minimum Standards
2= Sometimes meets minimum standards
3= Meets minimum standards
4= Exceeds minimum standards
Observation
Pre-Class
Appearance of instructor
Organization
Presentation
Gave adequate introduction
Maintained adequate control of class
Appeared relaxed and confident
Adapted presentation to needs of students
Demonstrated creativity in presentation
Obtained adequate class participation
Involved students in presentation
Used training aids properly
Answered questions adequately
Completed presentation on time
Met lesson plan goals & objectives
Knowledge
Instructor has AYSO information specific to presentation
Instructor has AYSO information specific to presentation
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Corrected any factual errors suggested by students
1
2
3
4
Comments
Other Comments & Notes
*Notes: Minimum standards as defined in the Management Instructor Evaluator Courses
Instructors should consistently meet minimum standards
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Thank you for your participation.
If you need any further information,
contact Rosanne MacPhail,
1-800-595-2976
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