COMPUTER ACCOUNTING WITH
QUICKBOOKS 2013
CHAPTER 12
Donna Kay
CHAPTER 12 OVERVIEW







Budgets
Estimates
Progress billing
Credit Card Sales
Bad Debts
Audit Trail
Accountant Copy
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
BUDGETS
Create budgets for:
 Profit & Loss
 Balance Sheet
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
ESTIMATES
Create estimates to bid on customer jobs.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
PROGRESS BILLING
 Bill customer as the job progresses
 Receive partial payment from customer
before the project is complete
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CREDIT CARD SALES
To process customers’ credit card payments:
1. For Payment Method select credit card type.
2. Enter Card No.
3. Enter Expiration Date.
QuickBooks offers
Merchant Account Services
to process credit card transactions.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
BAD DEBTS
 When a customer fails to pay their
account, it is a bad debt or uncollectible
account.
 Two methods to account for bad debts
are:
 Direct write-off method
 Allowance method
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
BAD DEBTS
Three methods to record a write-off of an
uncollectible account are:
1. Make a journal entry.
2. Use the Receive
Payments window.
3. Use the Credit
Memo window.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
AUDIT TRAIL
 Audit Trail feature tracks all changes (additions,
modifications, and deletions) made to your
QuickBooks records.
 Audit Trail improves internal control by tracking
changes by User ID.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
AUDIT TRAIL
Create an Audit Trail report:
1. From the Report Center, select Accountant &
Taxes.
2. Select Audit Trail.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
ACCOUNTANT’S COPY
 Create a copy of your QuickBooks
company file for your accountant to
review and update (.QBX file).
 Your accountant can make changes
while you continue to use QuickBooks.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
ASK MY ACCOUNTANT
Use the Ask My Accountant account when
you are not sure how to record an item.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
SAVE TIME
Save time. Reduce errors. Set up:
 Memorized transactions
 Memorized reports
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
DOCUMENT MANAGEMENT
Now you can attach documents to
QuickBooks forms.
Example: attach a vendor’s bill when you
enter the bill in QuickBooks.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS MOBILE APPS
Use apps on your mobile device to stay
connected to QuickBooks.
QuickBooks Mobile
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS MOBILE APPS
Use apps on your mobile device to stay
connected to QuickBooks.
QuickBooks Go Payment
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
TO LEARN MORE …
See Chapter 12
Visit the Online Learning Center
www.mhhe.com/kay2013
Visit
www.myquickbooks.me
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013