Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk
http://runcoco.oucs.ox.ac.uk/1914
Photos by Kate Lindsay, Alun Edwards, Frank Drauschke,
Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz

Why are we doing
Roadshows?

http://www.rte.ie/news/av/2012
/0321/media-3234751.html

Presentation title, edit in header and footer
(view menu)

1
WELCOME
Welcome
Floor manager
Security
Venue support
Postprocessing
Cataloguing
Follow-up
AFTER
4
Wai ting
Wai ting
Wai ting
Press
Check-in/out desk
Photo
3
DIGITIZING
Photo
Photo
Exhibition
Inter view
Inter view 2
INTERVIEW
Inter view
Inter view view
Inter
PC
Subject expert

WELCOME DESK
Each contributor gets a queue number and information
(agreement form, project info)

Interview
Recording the story

Story recorded and objects described (on paper or computer) ….
Ltn Smith did this and this happened and this is how we know and how the objects ended up where they are…
OBJECTS:
Group photo of Ltn Smith and friends
Dogtag on string, belonged to Smith
Five letters from Smith to his sister

Interviewer gives each object/set of objects one number
351 : Three buttons
352 : Medal
353 : Dog tags
354 : 10 postcards

… and adds it to the list
(one list/contributor)
28 John Smith 0791 1234 5678 ABC
186 Group photo
187 Dog tag
188 Letters (5)
Object number

Place object with its number in folder or similar.
Keep objects and list together (one box and list per owner).

Take objects and list to the
Digitisation Desk
Desk staff hand objects to digitisers and keep track of progress

28 John Smith 0791 1234 5678 ABC
186 Group photo
187 Dog tag
188 Letters (5)
Scan 1
Carol
Scan 1
Desk staff make note on list about where objects are being digitised

28 John Smith 0791 1234 5678 ABC
186 Group photo
187 Dog tag
188 Letters (5)
Scan 1
Carol
Scan 1
10.12
10.05
10.12
Digitisation desk notes when objects have been digitised
Objects are taken to the ‘Returns desk’

Returns Desk
Can be same place as
Digitisation Desk or
Welcome Desk
Desk staff checks that all objects are returned.
Owner signs list

Scan or photograph

Good for papers, faint print, flat objects.
SLOW…

Desk-top scanners are good enough but slow
Book scanners can be useful if available

Set-up important
Preview
File names
One scan -> multiple files
Scanner settings: see guidelines

Can be used for all kinds of objects
Fast, flexible

Light very important!
Copy-stand with lights
Camera on tripod. Separate lights
Aim to minimize post-processing

Be flexible

Take first picture with ticket

Take several pictures of objects

Capture front and back
Feel free to include
‘extra’ pictures (when time)

1. Crop
2. (Improve)
3. Re-size and compress
4. Label

Crop

Very dark with shadows
Taken w camera at angle -> image distorted
Enhance
Rotate
Straighten
Light
Contrast
Colour / White balance
…

If the objects are in the same place (same light) , you may be able to ‘bulk’ edit

• Re-size: longest side 1600 pixels
• Compress so file size < 2 MB
• (300 dpi, if not too large)
Keep the original high-quality file for archiving/other uses

12
19
Label
Put all images for one ticket into one folder
PDF
If more than 4 images / story
-> create a pdf with all images and add

Stories and images are added to (or edited on) the website afterwards

Working with the press

Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk
http://runcoco.oucs.ox.ac.uk/1914
Photos by Kate Lindsay, Alun Edwards, Frank Drauschke,
Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz