Sunderland City Council : Supplier Event
Print, Advertising & Marketing Framework
th
19
February 2013
Sunderland City Council : Supplier Event
Presenters
Tim Syass – Procurement Category Manager
Paul Garrett – Communication Print Manager
Julie Heathcote – External Communications Officer
1.1 Introduction
Sunderland City Council :Supplier Event
Agenda
1. Introductions
2. Procurement Process and steps
3. Project description and Lots
4. Print
5. Design
6. Questions
1.3 Introduction
Sunderland City Council : Supplier Event
Procurement Process
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EU restrictive Tender
•
PQQ & ITT
•
Reverse e-Auctions
•
Ranked System
•
Mini Competitions
2.1 Wider objectives
Sunderland City Council :Supplier Event
Date
Milestone
Feb 2013
OJEU & PQQ issued
March 2013
PQQ evaluation and ITT Issued to successful suppliers
May 2013
Contract Award
June 2013
Contract start
3.4 Project description
Sunderland City Council : Supplier Event
Conducted through the NEPO Portal
•
All documentation will be issued through the portal
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All submissions must be made through the portal
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Any questions must be made through the portal
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If you are not already registered on the portal please do so now at
www.nepoportal.org
•
If problems registering there is a helpline tel 0191 433 5949 or email
info@nepoportal.org
5.2 Procurement
Sunderland City Council : Supplier Event
Pre Qualifying Questionnaire
• Timelines
• Responses
• Evaluations
7 Questions
Sunderland City Council : Supplier Event
Invitation to Tender
• Timeline
• Council expectations
• Completing the ITT
• Common errors
7 Questions
Sunderland City Council : Supplier Event
Project Description
• Background
• Lot Design
• Elections, Council Tax, Housing Benefits and Direct Mail
7 Questions
Sunderland City Council : Supplier Event
Reveres e-Auctions, Mini
Competitions & Rank
• Lot award
• Managing framework post award
• Benefits to Council
7 Questions
Sunderland City Council : Supplier Event
Background
• Lot Make up – existing framework
• In flexibility
• Competition
• Council position
7 Questions
Sunderland City Council : Supplier Event
Lot 1 Printing Services• Scanning Advice services
• Exhibition stands & Services,
• Lithographic printing
• Security Printing,
• Large Format & Wide print
• Hybrid Mail and postal services,
• NCR Printing
• Stationary Printing
• Signage
• Short run digital printing
• Promo items,
• envelopes,
• Urgent printing
• fulfilment
7 Questions
• Translation services (e.g. braille,
language)
• online proofing
• finishing services
• binders, wallets and folders
• Plastic cards
• media duplication
• e-solutions
• Data Asset management
• warehousing,
• logistics,
• distribution
Lot 2 Design Services
•Graphic design
•Typesetting,
•Page layout
•Branding continuation
•Creative design and advertising
•online proofing
•leaflets,
•posters,
•brochures,
•signs,
•outdoor advertising content,
•promotional materials,
•Exhibition and event materials,
•websites and enewsletters.
7 Questions
Sunderland City Council : Supplier Event
Questions
Sunderland City Council : Supplier Event
1) Are there any guarantees that all work will be offered through framework and not supplemented by
the Sunderland Buy First scheme?
It is not the Council's intention to use the Buy Sunderland First system to supplement the Framework. It
is envisaged that the framework will have a sufficiently wide scope to meet the Council's long-term
requirements and support a competitive market. The Council may have to resort to use of the Buy
Sunderland First system in the event that there is insufficient capacity or expertise from the Framework
to meet the Council's requirements.
2) Filing out of the PQQs - what assistance will you give regarding the correct administrative ‘terms’ or
in filling out the various PQQ sections?
Whilst Council officers cannot fill out the Pre Qualification Questionnaires on behalf of bidders, advice is
offered from the Council's assigned Corporate Procurement officer if any PQQ questions appear
unclear to you or you are have any difficulties understanding the information which has been requested.
3) Do we apply as a collective or as the several individual companies?
Bidders must determine which arrangement is best suited to fulfilling the Council's requirements based
upon their specific organisational structure. As such, bidders may choose to apply for Lots as individual
organisations or as a consortium of companies.
7 Questions
Questions
Sunderland City Council : Supplier Event
4) Would your process of evaluation take into account knowledge, reliability and the history of your
suppliers?
In accordance with procurement principles the Council must approach the contracting opportunity in
a fair, transparent and non-discriminatory way. It would be seen as unfair to allocate higher scores to
organisations who had previously worked with the Council over suppliers who
hadn't. Nevertheless, a bidder's previous history in terms of fulfilling contract of a similar nature is
taken into account at pre qualification stage.
.
7 Questions