Unit 2 presentation

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Life Science and Chemical Science
Professionals Higher Apprenticeships
Unit 2
Managing the development
of self and others
Unit 2: Managing the development of self and others
1 of 15
Life Science and Chemical Science
Professionals Higher Apprenticeships
Portfolio preparation
You will need to prepare a portfolio to record
evidence in order to meet the assessment
outcomes of this unit. This needs to contain:
 a contents page referenced to the unit
assessment criteria
 a copy of the assessment criteria
 indexed files
 your name, course and details at the front.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Planning your personal development
In planning your development, you need to carry
out a self-assessment to establish:
 your current skill levels
 the characteristics you currently display
 your current qualifications
 gaps within your knowledge
 where you want to be in 5 years.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Evaluating strengths and weaknesses
This is best undertaken using a SWOT analysis.
You need to:
 be open and honest with your responses – the
development is for your long-term benefit
 be critical about any weaknesses
 put down as much information about yourself as
possible to gain a balanced idea of what
development is required
 make sure that ‘threats’ are related to your role
and not your organisation’s.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
SWOT analysis
Complete the boxes with your personal SWOT.
Strengths
Weaknesses
Opportunities
Threats
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Organisational standards
Part of the assessment criteria for this unit relates
to organisational standards. This will require you to:
 obtain the organisational policy or standard that relates
to your job role and responsibilities
 read and understand the organisational requirements
 obtain copies of your organisation’s documentation for
recording personal development and check its
suitability for meeting the unit’s assessment criteria
 complete the required documentation and file it within
your portfolio.
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Annual appraisals
Organisations often undertake annual staff appraisals as
part of the human resources strategic development. Your
appraisal will provide several sections of evidence that you
can use to meet some of the assessment criteria for this
unit, namely:
 aims and objectives for the coming year
 a list of in-house development opportunities
 identified external training opportunities
 networking with colleagues
 requirements for future promotional opportunities
 agreement on a development plan that is resourced.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Development implementation
You will need to gather evidence to support any development
that you undertake. This can take the form of:
 timesheets
 attendance registers and emails
 certificates
 witness statements
 observation records
 digital media records
 organisational documentation.
Always make sure that you can authenticate anything that
you use in evidence.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
A good evaluation should:
 critically reflect on the development undertaken. Ask
yourself:
•
•
•
•
•
•
•
What went well and succeeded expectations?
Have all my development outcomes being met?
What experiences/skills have I gained?
What fell short of the intended outcome and why?
What could be done next time to improve performance?
What would I suggest is done differently next time?
How will my achievements now benefit my role and
responsibilities?
 balance any negative statements with positive ones
 be an honest opinion of how well you have achieved.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Recording evidence
Suitable formats that could be used to record
development evidence include:
 digital images of development documentation – these
could be printed, dated, signed and witnessed
 digital scans of certificates and other associated
documentation
 DVD/CD recordings of conversations
 work-based evidence signed and dated by line manager
 copies of your personal diary
 Word documents and associated authenticity.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Managing the development of colleagues
This aspect needs to be carefully planned and
organised. You must be clear about:
 the extent of the team that you will have to manage in
terms of development
 the roles and responsibilities of each team member
 the previous personal development plans for each
colleague to ascertain what each has undertaken
 the training records of each colleague
 the identified skills’ sets of each colleague.
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Discussions with colleagues 1
Discussing development needs with colleagues can be a
difficult process. To make the process easier, you should:
 read each colleague’s personal development
files/documents and plan for each discussion
 make sure each colleague is aware of the
development agenda
 allow sufficient time for a formal interview
 allow the colleague to talk freely and openly about any
issues or concerns
 record the discussions appropriately
 ensure colleagues have copies of agreements.
Unit 2: Managing the development of self and others
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Discussions with colleagues 2
 Listen and always be polite in your discussions.
 Don’t react to adverse comments from colleagues.
 Respect colleagues’ confidence and undertake
interviews in a closed room so conversations cannot
be overheard.
 Refer any discussions that you are not authorised to
agree to onto a line manager for consultation.
 Make short notes during the interview and type up the
discussions with the colleague afterwards.
 Ask a representative from human resources to assist
with any difficult situations.
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Discussions of effectiveness
If a colleague has not performed in accordance with the
agreed development plan, you will be faced with a difficult
discussion regarding their progress or lack of it. In order to
make the interview run smoothly you should:
 prepare well for the discussions
 ask the colleague for suggestions on solutions to
completing their development plan
 advise the colleague of SMART targets and record
these for each element of the plan
 arrange follow-up interviews to monitor progress.
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Life Science and Chemical Science
Professionals Higher Apprenticeships
Revising team development plans
Updating may be essential to reflect any changes to
colleagues’ positions or posts and should be conducted
using the following procedures.
 Ensure that you have a copy of the previously agreed
development plan to form the basis of revisions.
 Itemise changes to be made and reasons why.
 Negotiate these with the colleague.
 Formally record the revisions.
 Provide a copy for the colleague.
 Set a date and time for the next review meeting to
track progress.
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