Author Instructions
How to upload a full session proposal
with abstracts – two step process
Quick Summary
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Step One: The Session Moderator submits the session
document to the Paper Management System (PMS.)
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Log into paper management system
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Select – CREATE A NEW FULL SESSION PROPOSAL
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Select the topic you are submitting the session to. Then
enter the title and type the session document into the
text box.
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When you are done – tell the authors who will upload the
abstract to your session the session number and title.
Step Two: -Upload Abstract to Session
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Author logs into paper management system
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Select the option - SUBMIT ABSTRACT TO AN
EXISTING SESSION PROPOSAL
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Enter all the author information into the system
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Enter abstract title
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Type abstract into text box
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See a drop down menu and select the session you have
been asked to connect your abstract to. Hit save and
continue
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Complete the copyright page
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Proofread your abstract to make sure it looks correct
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Accept your abstract
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See a screen that says abstract compete- successfully
submitted
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NOTE: Only connect your abstract to a session if you
have been asked to do this by a session moderator. If
you submit your abstract to a session to which you
weren't already invited, your abstract will be removed
and may not be considered for the program. If more
than 5 abstracts are connected to your session, the
review committee will select the best abstracts to include
with your session and remove the others.
Log into paper management system
If you have ever used Mira you have an account. You do not need a new account every year. If you are a
new user select New User at the top of screen to create an account.
If you do not remember you password use the forgot my password button or
e-mail Debbie Smith at dsmith@asce.org for assistance.
New User button
Use this if you forgot
your password
Author Page
Authors have 3 choices;
1) Submit a New Individual Abstract
2) Submit Abstract to an Existing Session Proposal
3) Create a New Full Session Proposal
It is very important that you make the correct selection. See next slide for definitions
STEP 1- Select Create a New Full Session Proposal- Step 2 Select Submit Abstract to
an existing session proposal.
Create a New Full Session Proposal
Select this if you are organizing a full 90 minute program
What to Include in the Session Proposal: (200-500 Words
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You will type the session title into a text box.
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You will then type the additional session document information into a separate text box and
include the following.
– Moderator, name, e-mail
– If this session is organized by a committee please include this in the session document
– Please tell us if this is a traditional session with abstracts or a panel/non paper session.
– Short description of what will be discussed during the 90 minute program including a few
bullet points explaining what the audience will learn or take away from your presentation.
How will this help the audience do their job?
– List the presenters and include a title or brief description (two sentences) on what they will
speak about
Session Proposal Screen
On this screen you select the topic the session should fall under and then enter the
session Title. Type the session information into the session proposal box and then select
update. You have finished uploading the session once you see the screen that tells you
your session has been successfully submitted.
It is important that you provide the authors who will upload the abstracts connected to
the session with the correct title and number because they will need to select it from a
drop down menu when they upload the abstract.
Step Two- Upload Abstracts to a Session
• Once the session is uploaded you need to contact your authors
of the abstracts and provide them with the correct Title and
number of the Session.
• When the author logs in make sure they select Submit an
Abstract to an existing session proposal
Connect the abstract to the session
• After you login to the paper management system
• Select Submit an Abstract to an existing session proposal and
hit Go.
Author information page
On this page you enter all the author information. Note – what ever is on
this page is what is included in the printed material. You can modify this
before the abstract goes for review or when you upload your final paper.
The people entered are the only people who will receive communication
from mirasmart.com.
What Should I include in my Abstract? (200-500 words)
Abstract Title - Please enter it the way you want it to appear on your submitted document.
The paper management system takes what you entered and adds it to your abstract
document.
All Authors and Presenter - (Name, Credentials, e.g. P.E., Ph.D., Company, working email)This information is entered in the paper management system under the author tab and
then added to the document you upload.
Note: All correspondence to authors is done via e-mail. Please make sure you enter
working e-mail addresses in the paper management system when you upload your abstract
under the author tab.
•Short Description of what will be discussed during the presentation including a few bullet
points explaining what the audience will learn or take away from your presentation. How
will this help the audience do their job? You will type this into a text box.
Upload Abstract to a Session Proposal
Note: The login and password used to upload this submission is what is
used for everything including the upload of the final paper. This can not
be changed.
Enter the title of the abstract and type in
your abstract text.
If accepted abstracts will be viewed on the
technical program matrix and the
conference app.
Text only, no figures, tables, or graphs.
Upload an Abstract to a Session Proposal
Click on the arrow for Session proposals and select the session
your abstract is suppose to be connected to. If you do not know
you need to find out before you continue.
You may not connect your abstract to a session if you were not
invited to. This may cause your abstract to be rejected.
If you have not been asked to be part of a session you should stop
and select Submit a new individual abstract on the author page
Remember to hit save
and continue with my
abstract.
ASCE Authorship, Originality, and Copyright Transfer
Agreement
•
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If you submit a final paper for publication in the Conference Proceedings, please
note:
The proceedings will be copyrighted and published by ASCE. It is the author’s
responsibility to obtain the necessary permissions or approvals from employers,
project owners, or clients prior to submission of the final paper for publication.
Material included in your submission from previously published sources, including
the internet, may require permission from the copyright holder of that publication or
Web Site. It is the authors responsibility to obtain the permission for reuse of this
materials and include the appropriate credit information in the paper.
Copyright
Read the Copyright and permission information and select the
appropriate response.
Proof Read
view your abstract and choose one of the
options below.
Submit your abstract
Read the options and select the appropriate one.
If you do not hit Accept my abstract the process is
not done.
Successful Submission
Make sure you have a successful submission. If not go back and
see what was not completed. If you have questions feel free to
contact Debbie Smith dsmith@asce.org 703-295-6095